Administrative Assistant III

2 months ago

Mountain View, United States Alutiiq Full time

Taxable Entity

ALUTIIQ INTEGRATION & REPAIR LLC

Job Title

Administrative Assistant III

Location

CA Mountain View - Mountain View, CA 94043 US (Primary)

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$25.00 to $35.00 hourly

Education

High School Diploma or GED

Travel

None

Security Clearance Required

None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Alutiiq Integration & Repair, LLC a subsidiary of Alutiiq, LLC has opportunities for Administrative Assistant III. The Administrative Assistant III performs diverse administrative tasks in support of NASA Armstrong Flight Research Center (AFRC) and Ames Research Center (ARC) and provides administrative support in the day-to-day operations of the office. This position works under the guidance of Division office staff.

  • Answer phones, record and distribute messages; respond to routine and time critical or urgent messages.
  • Receive, sort, and distribute mail.
  • Maintain electronic scheduling (e.g., Outlook Calendars).
  • Prepare, produce, and send faxes or electronic documents.
  • Receive, reproduce, distribute, and file letters, memos, messages, briefings, and other documentation (including paper and electronic documents) in accordance with applicable NASA Records Management guidance.
  • Obtain signatures for documents, route documents, and prepare routing documents, as required.
  • Survey and gather requirements for supplies to ensure the office has sufficient stock to avoid work interruption, receive and distribute office supplies.
  • Assist in the preparation of special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc.
  • Attend meetings, take notes, prepare, and distribute minutes.
  • Develop and maintain general office files, functional procedures, specialized files, and archives (including mission and program files, photo files, and publications archives).
  • Review, maintain, and archive office files/records in accordance with AFRC policy and NASA procedures.
  • Track and respond to office action items from various sources.
  • Operate a variety of office equipment to include printers, scanners, copiers, video-teleconference, teleconference, and projectors.
  • Prepare, coordinate, and submit badging and visit requests.
  • Prepare the organization's travel requests and vouchers.
  • Assist with Purchase Card recordkeeping.
  • Perform other specialized support duties as necessary to ensure performance of the contract
Payrate: $25.00 to $35.00 hourly

REQUIRED QUALIFICATIONS AND EXPERIENCE:
  • High school diploma required, associate's degree preferred, together with three years (3) of relevant administrative experience.
  • Pursuant to the Government Contract, you must be a U.S. Citizen.
  • Must have a basic knowledge of and experience with office and administrative functions, practices and procedures.
  • Must be highly organized with attention to detail.
  • Must possess excellent command of the English language.
  • Must have excellent oral and written communication skills and ability to interface with personnel at all levels.
  • Must have experience with word processing, databases and spreadsheets. Must be able to operate office equipment and demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Excel experience is a must.
  • Ability to handle multiple tasks simultaneously.


Afognak Native Corporation, Afognak Commercial Group, LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender expression or gender identity (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws ("protected status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.

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