Administrative Assistant

2 days ago

Mountain View, United States Gatik AI Full time
Who we are

Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world's first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation.

The company's proprietary Level 4 autonomous technology, Gatik Carrier™, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier™ serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations.
About the role

We are seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support to our Chief Engineer, Chief Technology Officer, and the Engineering team. The ideal candidate will excel in managing complex calendars, coordinating events, arranging travel, and streamlining daily operations to enhance team efficiency. Exceptional communication and multitasking skills are essential for success in this role.

This role will be onsite 5 days a week at our Mountain View, CA office
What you'll do
  • Manage Complex Calendars. Efficiently coordinate and maintain the schedules of the Chief Engineer and CTO, adeptly handling conflicting priorities.
  • Meeting Coordination. Organize meetings across multiple time zones with internal and external stakeholders, including agenda preparation, detailed note-taking, and action item tracking to ensure follow-through.
  • Primary Point of Contact. Act as the central liaison for the Engineering team, filtering communications, prioritizing requests and addressing urgent needs in a fast-paced environment.
  • Event Planning. Organize team events, offsites, and workshops, managing logistics such as venue selection, catering, and agenda creation.
  • Travel Arrangements. Coordinate domestic and international travel for Engineering team members, including flights, visa support, accommodations, and ground transportation.
  • Cross-Functional Collaboration. Facilitate communication and alignment on project goals across various departments.
  • Project Monitoring. Track project progress, identify potential risks or delays, and communicate updates to stakeholders.
What we're looking for
  • 3+ years of administrative experience, preferably supporting executives or technical teams in a fast-paced environment.
  • Exceptional organizational and time management skills, with a proven ability to handle multiple priorities.
  • Proficiency in calendar management tools (e.g., Google Calendar) and productivity software (e.g., Microsoft Office Suite, Slack, Jira).
  • Strong written and verbal communication skills.
  • Capable of working autonomously, exercising discretion, and maintaining confidentiality
  • Problem solving mindset and strong decision-making abilities to address challenges effectively
  • Startup experience (preferred)
More about Gatik

Founded in 2017 by experts in autonomous vehicle technology, Gatik has rapidly expanded its presence to Mountain View, Dallas-Fort Worth, Arkansas, and Toronto. As the first and only company to achieve fully driverless middle-mile commercial deliveries, Gatik holds a unique and defensible position in the AV industry, with a clear trajectory toward sustainable growth and profitability.

We have delivered complete, proprietary AV technology - an integration of software and hardware - to enable earlier successes for our clients in constrained Level 4 autonomy. By choosing the middle mile - with defined point-to-point delivery, we have simplified some of the more complex AV challenges, enabling us to achieve full autonomy ahead of competitors. Given extensive knowledge of Gatik's well-defined, fixed route ODDs and hybrid architecture, we are able to hyper-optimize our models with exponentially less data, establish gate-keeping mechanisms to maintain explainability, and ensure continued safety of the system for unmanned operations.

Visit us at Gatik for more company information and Careers at Gatik for more open roles.
Notable News
  • Forbes: Forget robotaxis. Upstart Gatik sees middle-mile deliveries as the path to profitable AVs
  • Tech Brew: Gatik AI exec unpacks the regulations that could shape the AV industry
  • Business Wire: Gatik Paves the Way for Safe Driverless Operations ('Freight-Only') at Scale with Industry-First Third-Party Safety Assessment Framework
  • Auto Futures: Autonomous Trucking Group Gatik Secures Investment From NIPPON EXPRESS HOLDINGS
  • Automotive News: Gatik foresees hundreds of self-driving trucks on road soon, and that's just the beginning
  • Forbes: Isuzu And Gatik Go All In To Scale Up Driverless Freight Services
  • Bloomberg: Autonomous Vehicle Startup Takes Off by Picking Off Easier Routes
  • Reuters: Driverless vehicles on limited routes bump along despite US robotaxi scrutiny
Taking care of our team

At Gatik, we connect people of extraordinary talent and experience to an opportunity to create a more resilient supply chain and contribute to our environment's sustainability. We are diverse in our backgrounds and perspectives yet united by a bold vision and shared commitment to our values. Our culture emphasizes the importance of collaboration, respect and agility.

We at Gatik strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that together we can do great things. We are committed to an inclusive and diverse team. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.

  • Administrative Assistant III

    2 weeks ago

    Mountain View, United States Alutiiq, LLC Full time

    Alutiiq Integration & Repair, LLC a subsidiary of Alutiiq, LLC has opportunities for Administrative Assistant III. The Administrative Assistant III performs diverse administrative tasks in support of NASA Armstrong Flight Research Center (AFRC) and A Administrative Assistant, Administrative, Assistant, Dance

  • Administrative Assistant III

    3 days ago

    Mountain View, United States Alutiiq, LLC Full time

    Alutiiq Integration & Repair, LLC a subsidiary of Alutiiq, LLC has opportunities for Administrative Assistant III. The Administrative Assistant III performs diverse administrative tasks in support of NASA Armstrong Flight Research Center (AFRC) and A Administrative Assistant, Administrative, Assistant, Dance Learn More

  • Administrative Assistant

    2 weeks ago

    Mountain View, United States Insight Global Full time

    Position: Administrative AssistantLocation: Hybrid in Mountain View, CA (onsite 4 days per week)Duration: Contract extensions up to 18 monthsPay Rate: $30.00/hrRequired/Minimum Qualifications2+ years Administrative, Business Support, and/or customer service experience. Preferred Qualifications1+ year(s) experience reviewing and managing administrative...

  • Administrative Assistant

    3 hours ago

    Mountain View, United States AppleOne Full time

    Job DescriptionJob DescriptionThis Administrative Assistant Position Features:• Opportunity for long term temp role to potential end of June 2025, with possibility of extension• Would be working 100% on-site, Monday to Friday• Would enjoy a busy and challenging environment• Great Pay to $28 to $36.48, DOE. Immediate need for strong administrative...

  • Administrative Assistant III

    1 month ago

    Mountain View, United States Alutiiq Full time

    Taxable Entity ALUTIIQ INTEGRATION & REPAIR LLC Job Title Administrative Assistant III Location CA Mountain View - Mountain View, CA 94043 US (Primary) Category Administrative Support Job Type Full-time Typical Pay/Range $25.00 to $35.00 hourly Education High School Diploma or GED Travel None Security Clearance Required None POSITION OVERVIEW AND PRIMARY...

  • Administrative Assistant

    1 week ago

    Mountain View, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Mountain View, California. Working within our dynamic team, you will be responsible for the efficient handling of administrative tasks, providing exceptional customer service, and ensuring smooth office operations.Responsibilities:•...

  • Administrative Assistant 1

    1 month ago

    Mountain View, United States Manpower Group Inc. Full time

    Experis IT ManpowerGroup has partnered with a leading American multinational corporation and technology company in the Silicon Valley, CA area for a Contract Administrative Assistant 1 role to assist their team. This is an on-site role. Industry: American multinational corporation and technology company Title: Administrative Assistant 1 Location: Hybrid– (...

  • Business Support and Administrative

    3 days ago

    Mountain View, United States HonorVet Technologies Full time

    Job Title: Business Support and Administrative - Administrative Assistant 3Job ID: 149094-1Duration: 06+ monthsLocation: Remote/ Silicon Valley- California Candidate Requirements· Years of Experience Required: 5 years of experience required for the role.· Degrees or certifications required: There are no specific degrees or certifications required for the...

  • Administrative Assistant 3

    3 days ago

    Mountain View, United States Manpower Group Inc. Full time

    Title: Administrative Assistant 3 Location: Silicon Valley- California Duration: 6 months (High possibility for an extension) Rate: $30 to $35/hr on W2 Top 3 Hard Skills Required + Years of Experience: Calendar Management Minimum 3 years of experience managing schedules for individuals and teams. Microsoft Office Suite Proficiency Minimum 1–3 years...

  • Administrative Assistant 3

    4 days ago

    Mountain View, United States Experis Full time

    Title: Administrative Assistant 3 Location: Silicon Valley- California Duration: 6 months (High possibility for an extension) Rate: $30 to $35/hr on W2 Top 3 Hard Skills Required + Years of Experience: Calendar Management Minimum 3 years of experience managing schedules for individuals and teams. Microsoft Office Suite Proficiency Minimum...

  • Administrative Assistant

    2 months ago

    Mountain View, United States Ultimate Staffing Full time

    Ultimate Staffing is hiring a contract Admin Assistant to join a national company in Mountain View, CA! Apply now! Schedule: Mon-Fri 7am to 4pm100% On-Site at the Mountain View OfficeDuration: 3 month project with possibility of extensionStart ASAPWeekly PayPay rate: $30/hrBackground check + drug test required Tasks: Entering machine rental agreement...

  • Infrastructure Administrator

    3 weeks ago

    Mountain View, United States Varada Consulting, LLC Full time

    With competitive compensation and benefits, a supportive work environment, and opportunities for growth and advancement, Varada Consulting is the place to be for a rewarding and challenging career in IT.Job Location: Mountain View, CA (Mon-Fri Regular Business hours, Hybrid 3 days onsite/2 days remote)This position is eligible for a $5,000 sign-on bonus and...

  • Infrastructure Administrator

    3 weeks ago

    Mountain View, United States Varada Consulting, LLC Full time

    With competitive compensation and benefits, a supportive work environment, and opportunities for growth and advancement, Varada Consulting is the place to be for a rewarding and challenging career in IT.Job Location: Mountain View, CA (Mon-Fri Regular Business hours, Hybrid 3 days onsite/2 days remote)This position is eligible for a $5,000 sign-on bonus and...

  • Office Administrator Role

    2 weeks ago

    Mountain View, California, United States h2o Full time

    About the PositionWe are seeking a highly organized and proactive Office Administrator to join our Mountain View office team. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage complex tasks with efficiency and professionalism.Key ResponsibilitiesManage all aspects of office administration,...

  • Administrative Assistant

    2 weeks ago

    Mountain View, United States El Camino Hospital Full time

    El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward. We are proud of our reputation in the community: One built on compassion, innovation, collaboration and delivering high-quality care. Come join the team that makes this happen. Applicants MUST apply for...

  • Administrative Coordinator for Accounts and Receivables

    2 weeks ago

    Mountain View, California, United States Cobalt Power Systems Full time

    Exciting Opportunities at Cobalt Power SystemsJob OverviewCobalt Power Systems is a dynamic solar installation company with a fast-paced work environment, exciting projects, and exceptional customer service.We are seeking an experienced Administrative Coordinator to join our team. In this role, you will be responsible for performing various administrative...

  • Administrative Assistant

    2 weeks ago

    Mountain View, United States El Camino Health Full time

    El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward. We are proud of our reputation in the community: One built on compassion, innovation, collaboration and delivering high-quality care. Come join the team that makes this happen.Applicants MUST apply for position(s)...

  • Administrative Assistant

    5 days ago

    Mountain View, United States El Camino Health Full time

    El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward. We are proud of our reputation in the community: One built on compassion, innovation, collaboration and delivering high-quality care. Come join the team that makes this happen.Applicants MUST apply for position(s)...

  • Contracts and grants administrator

    1 month ago

    Mountain View, United States Randstad Full time

    We are a known for its commitment to patient-centered care and innovative health solutions. Our state-of-the-art facilities, located in Mountain View and Los Gatos, serve a diverse community and offer a wide range of specialties and services, from primary care to advanced clinical services. With a collaborative team environment, we emphasize the importance...

  • Contracts and Grants Administrator

    1 month ago

    Mountain View, United States Randstad Full time

    We are known for its commitment to patient-centered care and innovative health solutions. Our state-of-the-art facilities, located in Mountain View and Los Gatos, serve a diverse community and offer a wide range of specialties and services, from primary care to advanced clinical services. With a collaborative team environment, we emphasize the importance of...