Administrative Assistant-PT

3 days ago


Brentwood, United States Outreach Development Full time

Exciting. High-energy. Rewarding. Outreach is seeking a qualified Part Time Administrative Assistant to work in our Outpatient Program located at 998 Crooked Hill Road, Brentwood, NY 11717 . The Administrative Assistant frequently functions as first contact between the Agency, potential clients and community neighbors and endeavors to project a welcoming and non-threatening reception in these contacts, as well as providing an appropriate referral for potential clients. The schedule for this position is 19 hours; Monday, 4 PM to 9 PM; Tuesday - Friday, 5:30 PM to 9 PM. (weekdays / Evenings) What You Will Do: Providing information regarding services, conducting phone screening, recording information in the intake book. Interacting with referral sources, clients and staff in a professional, ethical and caring manner. Answering/screening incoming phone calls; welcoming and screening visitors; maintaining reception area appearance; maintaining knowledge of staff schedules. Conducting pre-intake telephone screening, scheduling intake appointments and recording relevant intake information in the intake log. Collecting client fees, issuing receipts and recording information in the computer. Collecting all Medicaid client cards on a daily basis and swiping card using Medicaid machine. Reporting any benefit denials to appropriate staff. Maintaining efficient and understandable filing system for administrative and clinical records; updating filing system on a periodic basis. Ensuring charts are well organized. Maintaining a supply of forms and pre-arranged intake folders. Disassembling charts of discharged clients and files appropriately. Inputting all daily client activity and client demographic information in the computer. Monitoring the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc. Scheduling medical, psychiatric and intake appointments for clients as needed. Assisting in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPAA and CFR42, Part 2. Assisting in the maintenance and order of office and toxicology supplies. Assisting in maintenance of the physical plant; reporting needed repairs in a timely manner; responding appropriately to emergencies; utilizing appropriate agency resources in seeking to improve physical plant function and safety. Who You Are: Minimum of High School Diploma or GED. Self-motivated with excellent communication, organizational and phone skills, with the ability to multi-task and work independently. Computer literate, experience in data entry & functional knowledge of related computer software Must be able to work the required schedule outlined below. The schedule for this position is: 19 hours; Monday, 4 PM to 9 PM; Tuesday - Friday, 5:30 PM to 9 PM. (weekdays / Evenings) At Outreach, we enjoy a strong work-life balance, excellent benefits, and ongoing professional training. Our enthusiastic employees love what they do and the positive impact they make every day. Outreach embraces diversity and promotes a workplace in which individual differences are recognized, appreciated and respected. Our employees are the reason Outreach ranks among the most respected health and human services providers in New York City and Long Island. In fact, we have been named one of the “Best Companies to Work for in New York” a total of nine times since 2010. Communities throughout Queens, Brooklyn and Long Island turn to Outreach for a vast array of treatment and training needs. We customize our services to increase our access to a wide range of individuals and groups including Families, Justice System, Aspiring Professionals, EAPs/MAPs and Community Members. Outreach’s treatment services are licensed by the New York State Office of Alcoholism and Substance Abuse Services (OASAS) and employ best practices in line with the Substance Abuse and Mental Health Services’ (SAMHSA) indicators of quality treatment. An EEO employer, we enjoy exceptional workforce retention – many of our employees have been with Outreach for 10 years or more, some starting as part-timers and now working in full-time senior management. Adding to our outstanding benefits, some members of Outreach’s clinical and professional staff may be eligible for student loan forgiveness and repayment plans for persons working in public service, education, and health care, including the federal Public Service Loan Forgiveness (PSLF) Program, Income-Driven Repayment (IDR) Plan, or the New York State Licensed Social Worker Loan Forgiveness (LSWLF) Program. Outreach’s NYC outpatient programs are also approved for the National Health Service Corps (NHSC) Substance Use Disorder Loan Repayment program, for eligible clinicians.



  • Brentwood, United States Auto-Owners Insurance Group Full time

    We offer a merit-based work-from-home program based on job responsibilities. After initial training in-person, this specific role could have the flexibility to work-from-home up to 3 days per week. Auto-Owners Insurance, a top-rated insurance carrier Administrative Assistant, Administrative, Assistant, Microsoft Learn More


  • Brentwood, United States Colliers Engineering & Design Full time

    OverviewColliers Engineering & Design is seeking an Administrative Assistant to join our Nashville office! This Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handling of confidential administrative duties. May be...


  • Brentwood, United States Fives Full time

    Fives Group is seeking an Administrative Assistant. About Fives Group: Fives Group, headquartered in Paris, France, is an industrial engineering group founded in 1812 that designs and supplies machines, process equipment and production lines for the world's largest industrial groups including the aluminum, steel, tube and pipe, glass, automotive, aerospace,...


  • Brentwood, United States Premise Health Full time

    Healthcare Without Rival Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care – in-person and in the...


  • Brentwood, United States Premise Health Full time

    Structures, organizes and expedites the activities and workflow of the executives office. Prioritizes schedules, develops and initiates system of follow-up for projects, meetings and issues to assure the efficient and effective management of the exe Administrative Assistant, Executive, Administrative, Microsoft, Assistant, Healthcare, Business Services,...


  • Brentwood, United States Randstad Full time

    job summary: Are you knowledgeable in MS Office/Excel? We are looking for a dedicated Administrative Assistant to join our growing and fantastic team located in Brentwood, NY. The ideal candidate is a proactive administrative professional who can wear many hats and is experienced in handling a wide range of support related tasks for all aspects of the...


  • Brentwood, Tennessee, United States Randstad US Full time

    Randstad US is seeking an experienced Part Time Administrative Assistant to join their team in Brentwood. This role involves managing daily administrative operations, ensuring efficiency and effectiveness. The ideal candidate will be detail-oriented, able to multitask, and possess excellent communication skills.This position requires the ability to work...


  • Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking an Orthodontic Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the dental industry! The Medical Administrative Assistant i s a permanent opportunity with an onsite schedule. Responsibilities: Scheduling...


  • Brentwood, Tennessee, United States Nixon Power Services Full time

    Work with UsWe're seeking a motivated and organized individual to fill our Part-Time HR Assistant position in Brentwood, TN.Job ResponsibilitiesEmployee data entry and administration tasks.Event planning and execution for employee engagement.Active participation in HR meetings and projects.Employee inquiry response and referral.Research and implementation of...


  • Brentwood, Tennessee, United States Ludlow & Prime Full time

    Administrative Support PositionLudlow & Prime is a respected restaurant company seeking a highly organized and detail-focused individual to provide administrative support to our management team. This role involves providing essential office services, including phone and email management, data entry, and filing.Estimated Salary: $48,000 - $58,000 per annum...


  • Brentwood, New York, United States Randstad US Full time

    Join our dynamic team as an Administrative Assistant - Warehouse Operations! As a key member of our team, you will be responsible for handling clerical tasks, communicating with clients and management, and actively participating in departmental process improvements. This role offers excellent opportunities for growth and development in a fast-paced warehouse...


  • Brentwood, Tennessee, United States Fives Full time

    We are seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing exceptional administrative support in a fast-paced environment.Fives Group, headquartered in Paris, France, is an industrial engineering group founded in 1812 that designs and supplies machines,...


  • Brentwood, California, United States Merris Full time

    Job Title: Receptionist Administrative AssistantWe are seeking a highly skilled and organized Receptionist/ Administrative Assistant to join our team at Merris Business Center.The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have the ability to multitask effectively.The estimated salary for this role is...


  • Brentwood, United States swipejobs LLC Full time

    Job DescriptionJob DescriptionApply Today, Work TodayWeekly PayJob Description:Fantastic opportunity with a fortune 50 Healthcare Company.Mon-Fri, 40 hours per week. Shift time has some flexibility. No weekends.2+ years of secretarial experience required. healthcare or Medical experience. CERTIFICATION/LICENSE: Licensed Notary preferred1. Experience with...


  • Brentwood, Tennessee, United States DaVita Full time

    The role of an Administrative Coordinator at DaVita is to provide exceptional support to the legal department. This includes managing calendars, scheduling meetings, and coordinating travel arrangements.As a key member of our team, you will be responsible for tracking expenses, managing supply purchasing, and supporting the management of the budget. You will...


  • Brentwood, Tennessee, United States Heritage Medical Associates Full time

    Career OpportunityWe are seeking a dedicated and compassionate Medical Assistant to join our team at Heritage Medical Associates. As a Medical Assistant, you will have the opportunity to work closely with our healthcare professionals to deliver exceptional patient care. This is an excellent opportunity for individuals who are passionate about delivering...

  • Payroll Administrator

    2 months ago


    Brentwood, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for a Payroll Administrator in Brentwood, Tennessee. As part of this role, you will be responsible for various tasks ranging from payroll tax analysis to processing with 3rd party tax vendors. Responsibilities:• Facilitate and regulate weekly payroll tax activities for various legal...


  • Brentwood, California, United States Realty Title Full time

    Job SummaryWe are seeking a detail-oriented and organized Bookkeeper/Administrative Assistant to join our team at Realty Title. This role combines essential bookkeeping responsibilities with administrative tasks to support the smooth operation of our office.About UsWe are a leading title company serving the Mid-South region, providing closing and escrow...


  • Brentwood, Tennessee, United States Heritage Medical Associates Full time

    Job DescriptionThe Healthcare Administrative Coordinator will provide administrative support to our healthcare team at Heritage Medical Associates. This role involves a variety of tasks, including scheduling appointments, verifying insurance coverage, and preparing patient records.Key Responsibilities:Schedule patient appointments and verify insurance...


  • Brentwood, California, United States Merris Full time

    About the RoleMerris Business Center is looking for an experienced office administrator to support our day-to-day operations. As a key member of our team, you will be responsible for ensuring seamless office functions, providing top-notch customer service, and maintaining a positive and productive work environment.Responsibilities:Providing administrative...