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Office Administrator
2 months ago
Job Location: Detroit, MI
Position: Office Administrator
REQ ID: 11074
POSITION SUMMARY
Barton Malow is seeking an Office Administrator to work out of our Detroit, Michigan office. This role will be responsible for managing office operations, including maintaining supplies, coordinating with building management, organizing meetings, and handling guest interactions. This role will also assist with accounting tasks, support business operations, and contribute to community engagement efforts. The ideal candidate will be organized, communicative, and proficient in Microsoft Office programs.
KEY JOB RESPONSIBILITIES:
- Order and maintain supplies, equipment, furniture, and technology in the office, as well as assist Detroit jobsites as needed.
- Organizing, straightening, and maintaining the office.
- Communication, coordination, and tracking with building owner (and other building tenants) and utility companies for items such as badges, parking, cleaning, utilities, payments, leases, issues, etc.
- Planning, ordering, and arranging meetings, events, get togethers, etc.
- Taking meeting minutes and distributing as needed.
- Managing surveys and survey results for office team members.
- Greet guests and sign in/out. Help with access to the building.
- Answering the phone, directing, and screening calls and taking messages
- Welcome new people to the office and arrange their set-up. Manage seating arrangements for the entire office.
- Responsible for mail and delivery.
- Must be willing to drive to Southfield HQ, jobsites, meeting/event locations, and stores as needed.
- Coordinate with other team members across the family of Barton Malow as well as business partners.
- Recognize and coordinate team member birthdays, milestones, and other life/work events.
- Assist with booking trips, reservations, etc.
- Identify, contact and communicate with local community organizations.
- Identify potential partnering opportunities and coordinate community events.
- Assist with invoice entry and expense reports, as needed.
- Create and maintain contact lists and charts of various City of Detroit and Wayne County entities.
- Keep a calendar of Detroit organization events.
- Tracking of project pursuit opportunities.
- Develop presentations, as needed.
- Proficient in Microsoft Word, Excel, PowerPoint, and PDF editing programs (such as Bluebeam).
- Energetic with a willingness to learn and assist others with tasks.
- Strong communication skills and attention to detail.
- Organized, with the ability to manage multiple tasks and adapt to changing priorities.
Barton Malow is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight or marital status.
