Executive Administrative Assistant
6 days ago
CLASSIFICATION: Full Time, Non-Exempt
PROGRAM/DEPARTMENT: Agency Support Department
IMMEDIATE SUPERVISOR: Chief Executive Officer
POSITION SUMMARY: Provides confidential administrative supports to the Chief Executive Office, Executive Team and Board of Directors. Supervises agency support staff including administrative assistants level I and II. Supports Executive Team and Board of Directors by performing advanced clerical, administrative and communication duties. Responsible for coordination of agency insurance, contracts, etc. Conducts other independent projects as requested. Manages workflow and coordinates secretarial functions to ensure that all required tasks are completed according to prioritized time lines; perform routine administrative and clerical functions; maintain information flow.
QUALIFICATIONS:
Minimum Education, Training & Experience:
High School Diploma or equivalent
Five years' experience in a position of executive-level administrative support
60 wpm typing speed
Preferred Education, Training & Experience:
Associates Degree in Business Administration or related field
Two years supervisory experience
High level of computer proficiency in Microsoft Office products and other software
Experience with transcribing clinical dictation, meeting minutes, and other information
ESSENTIAL SKILLS AND ABILITIES:
Valid Driver's License with driving record that meets agency standards; reliable transportation
Current New York State Notary Public or willingness to complete within 6 months of hire
Ability to present oneself professionally to internal and external contacts
Ability to handle information in a highly confidential manner
Ability to make decisions under pressure and direct the work of others
Ability to effectively communicate orally and in writing
Ability to demonstrate good judgment and initiative
Ability to work effectively without direct supervision
Ability to assess and prioritize responsibilities; ability to multitask
Ability to appropriately organize large amounts of information
Ability and willingness to travel when needed to conduct agency business
CORE COMPENTENCIES: Flexibility/adaptability; team player; interpersonal skills; judgment/problem solving; customer focus; active listening; leadership. Role model of agency values.
SALARY:
$27-$32 per hour starting rate based on experience
Full Job Description Available Upon Request
Benefits - Intandem Contact us for more Information
An equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or protected veteran status, and will not be discriminated against on the basis of disability.
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