Executive Administrative Assistant

6 days ago


Niagara Falls, United States Dayforce Full time
JOB TITLE: Executive Administrative Assistant

CLASSIFICATION: Full Time, Non-Exempt

PROGRAM/DEPARTMENT: Agency Support Department

IMMEDIATE SUPERVISOR: Chief Executive Officer

POSITION SUMMARY: Provides confidential administrative supports to the Chief Executive Office, Executive Team and Board of Directors. Supervises agency support staff including administrative assistants level I and II. Supports Executive Team and Board of Directors by performing advanced clerical, administrative and communication duties. Responsible for coordination of agency insurance, contracts, etc. Conducts other independent projects as requested. Manages workflow and coordinates secretarial functions to ensure that all required tasks are completed according to prioritized time lines; perform routine administrative and clerical functions; maintain information flow.

QUALIFICATIONS:

Minimum Education, Training & Experience:
High School Diploma or equivalent

Five years' experience in a position of executive-level administrative support

60 wpm typing speed

Preferred Education, Training & Experience:
Associates Degree in Business Administration or related field

Two years supervisory experience

High level of computer proficiency in Microsoft Office products and other software

Experience with transcribing clinical dictation, meeting minutes, and other information

ESSENTIAL SKILLS AND ABILITIES:

Valid Driver's License with driving record that meets agency standards; reliable transportation

Current New York State Notary Public or willingness to complete within 6 months of hire

Ability to present oneself professionally to internal and external contacts

Ability to handle information in a highly confidential manner

Ability to make decisions under pressure and direct the work of others

Ability to effectively communicate orally and in writing

Ability to demonstrate good judgment and initiative

Ability to work effectively without direct supervision

Ability to assess and prioritize responsibilities; ability to multitask

Ability to appropriately organize large amounts of information

Ability and willingness to travel when needed to conduct agency business

CORE COMPENTENCIES: Flexibility/adaptability; team player; interpersonal skills; judgment/problem solving; customer focus; active listening; leadership. Role model of agency values.

SALARY:

$27-$32 per hour starting rate based on experience

Full Job Description Available Upon Request

Benefits - Intandem Contact us for more Information

An equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or protected veteran status, and will not be discriminated against on the basis of disability.

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