Student Services Secretary

3 weeks ago

Addison, United States DuPage County ROE Full time
Position Type:
Secretarial/Clerical/Secretary

Date Posted:
10/24/2024

Location:
Technology Center of DuPage

Date Available:
TBD

District:
The Technology Center of DuPage
Reports to: Principal / TCD Administrative Team / Student Services
This individual works with administrators, tech support, instructors, and support staff to facilitate, manage and organize various aspects of student services.

Job Summary: Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school. Answer incoming calls; assist parents, visitors, and staff; perform other duties as assigned. Maintain confidentiality of student, staff and department information within the school and community.

Qualifications: Previous clerical or support staff experience in a school setting preferred. Use of effective and professional communication skills with all stakeholders; computer and word processing skills; effective and efficient filing practices. Ability to use standard office equipment over the major portion of the day.

Below are some tasks which may need to be completed by the Temporary Secretary, while the position is TEMPORARY we may need some of the tasks to be done and we will provide guidance and support to ensure you can effectively cover the tasks.

Responsibilities: Student Support
  • Maintain student records and complete requests for information from outside sources
  • Maintain record of driving permission forms and update them regularly
  • Assist with IEP/504 reporting
  • Process student intervention forms and communicate such with administration
  • Assist in coordination of transportation and supervision for Explore Days, Junior High Career Days, Junior High Tours
  • Assist in coordination of other school activities including A-Team, Senior Awards, and Open Houses, including preparation and distribution of material for the event
Other Support:
  • Collect and enter data pertaining to student attendance
  • Prepare and distribute daily attendance reports
  • Communicate TCD's attendance schedule or student attendance changes to TCD Instructors and appropriate home school personnel
  • Communicate home school attendance, testing schedule and bus schedule to TCD Instructors
  • Assist Assistant Principal with Student of the Month programs
  • Update and maintain Assistant Principal, Dean, and Primary Contacts Lists
  • Communicate with partner schools, parents, and staff under the direction of TCD administration
  • Coordinate with staff on any upcoming school events throughout the year
  • Support break schedule for West Diamond Security Person and School Office
  • Other duties as assigned by the TCD office
Required Qualifications:
  • Excellent organizational, phone, verbal and written communication skills;
  • Thorough knowledge of office procedures;
  • Proficiency in Microsoft Office for Windows: Outlook, Excel and .csv files, Word (including mail merge features), and PowerPoint;
  • Proficiency in using general office equipment: copier, folding machine, postage machine, fax
  • Possess effective strategies to meet deadlines, establish priorities, and work cooperatively as a member of the administrative support team.
  • Comfortable working in a school setting with all stakeholders: students, staff, sending school personnel and dual credit partners
Desired Skills:
  • Bilingual (Spanish) language skills
  • Experience with Google G Suite: Google Docs, sheets
  • Student Information Management Software
  • Familiarity with basic photography
  • Skill in social media platforms (Twitter)
  • Minimum Associates Degree


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