Legal Secretary

Job DescriptionJob DescriptionOur clients growing Law firm is looking for a highly motivated Legal Secretary for Litigation The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney and working alongside paralegals. Additionally, the candidate will have strong interpersonal skills and the ability to foster an environment of trust and care for our clients desired outcomes. The Legal Secretary should display excellent organizational skills in with their Business Litigation department.

Essential Functions:
• Have a basic understanding of the factual, procedural, and legal issues underpinning every case.
• Understand the deadlines for each case and manage workflow to comply with deadlines and case needs.
• Have a basic understanding of the work the attorney needs to complete in the next three to four weeks and assistance that can be provided with that work.
• Coordinate legal activities, draft legal documents, manage deadlines.
• Organize and maintain files for the litigation group, keep records up to date; retrieve information as needed.
• Digitally input and maintain information.
• Ability to work overtime, including evenings and weekends (on a as-needed basis).
• Screen all calls for attorney; take accurate messages.
• Process outgoing mail promptly; ensure all attachments and enclosures are
included.
• Receive incoming mail, process, route appropriately.
• Enter attorney and paralegal time into the accounting system.
E-file and file legal documents in state and federal courts, ensuring deadlines are
met.
• Schedule appointments, depositions; reserve conference rooms, equipment, or
platform access as necessary.

Qualifications:
• Proficient in typing accurately and skilled in using office equipment such as a computer, calculator, copier, postage meter, scanner, and fax machine.
• Strong verbal communication and interpersonal skills.
• A minimum of 3 years of experience as a legal secretary.
• Self-motivated, with the ability to work independently on special projects.
• Strong time management and organizational skills.
• Competent in managing various filing systems for different attorneys and groups.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1148

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
\r
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
\r
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

---