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Administrative Assistant-Office of Instruction

2 months ago

Irvine, United States Stanbridge University Full time

Stanbridge University is a vibrant academic community composed of California's most brilliant thinkers, gifted leaders, and creative problem solvers. At Stanbridge, we are more than just a job - we are committed to each other and to our students, working together to achieve great things. As a Scheduling Coordinator, you will play a crucial role in supporting the smooth administrative operations of our higher education institution. You will be responsible for coordinating schedules and ensuring the efficient use of time and resources. Join our team and help us make a positive impact on the lives of our students.
Essential Functions:

  • Coordinate and manage schedules for faculty, staff, and students.
  • Schedule and monitor classrooms, labs, and meeting spaces to maximize usage.
  • Collaborate with academic departments to determine scheduling needs.
  • Resolve scheduling conflicts and adjust as necessary.
  • Maintain accurate and up-to-date schedule records and calendars.
  • Communicate schedule changes and updates to relevant stakeholders.
  • Assist in the development and implementation of scheduling policies and procedures.
Qualifications:
  • Bachelor's degree in a related field.
  • Strong Excel skills
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Proficiency in using scheduling software and tools.
  • Exceptional communication and interpersonal skills.
  • Ability to collaborate effectively with diverse groups of individuals.
  • Flexibility to adapt to changing schedules and priorities.
  • $21-$23/hr.
Conditions of Employment:
  • The work environment and physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be physically present in the office.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
  • Employment verification will be conducted to verify the minimum years of practical work experience required by our accreditors.
  • All employment offers are contingent upon completion of a background check.
Work Environment:
  • Standard office/classroom/lab or clinical setting.
  • Typically, duties are performed in an office/classroom/Lab/clinical setting environment while sitting at a desk or computer workstation.
  • Work environment may include skills lab or bedside environments as required by program.
  • An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.
Physical Demands:
  • The incumbent regularly sits for extended periods.
  • Physical ability to perform the duties as assigned to the program or department.
  • Proficient in operating electronic keyboards and other office machines.
  • Effective verbal communication skills in answering telephones and providing information with clarity and distinctness.
  • Ability to read fine print and operate computers with precision.
  • Ability to understand voices over the telephone and in person.
  • Able to lift, carry, and/or move objects weighing between 10-25 pounds as needed.
Benefits:
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)
  • Short Term & Long-Term Disability
  • Training & Development
  • Wellness Resources