Administrative Associate II

2 weeks ago

Nashville, United States University of Tennessee Full time
ADMINISTRATIVE ASSOCIATE II

UT Extension Central Region Office

Market Range 05

Duties/Responsibilities:

The UT Extension Central Region Administrative Associate II is directly responsible to the Region Director. Time allotment will be approximately 50% Entomology and Plant Pathology (EPP) and 50% Extension. Duties include:

• Perform Administrative Associate duties for staff and clientele that meet the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, region, or veteran status.

• Proficient use of computer programs: Microsoft Office (Word, Excel, Outlook, Publisher, and PowerPoint), SharePoint, WordPress, IRIS, Concur, Zoom, QuestionPro, Qualtrics, SUPER, DocuSign, Microsoft Teams, and Best of Showare.

• Create and produce brochures, newsletters, fliers, posters, year books and correspondence for EPP and Central Region Extension.

• Revise and update documents for Extension publications and various journals; Assist Specialist with updates of publications containing pesticide recommendations.

• Manage budgets, income and expense records, registration and training for EPP & Extension programs.

• Order, manage & inventory office supplies, awards, and supporting materials.

• Prepare monthly mileage reports and process travel and expense reports for staff.

• Maintain Central Region meeting space and vehicle calendars.

• Assist with verification of EPP and Central Region Extension procurement cards.

• Maintain EPP and Central Region Extension Inventory records.

• Maintain Central Region Extension physical inventory records.

• Assist Entomology and Plant Pathology and Pesticide Safety and Education Specialist with quarterly trainings.

• Solicit bids and cost information from vendors for purchases and repairs involving building maintenance, buses, and region owned vehicles.

• Process contracts for Central Region Extension.

• Maintain proficiency with Extension policies and procedures supporting both regional staff and county staff by keeping them aware of deadlines on reports, questionnaires, and requests at all levels.

• Perform strong customer service functions, such as answering telephone requests.

• Interact with clients, stakeholders, county personnel, other departmental staff and UT/TSU administration.

• Assume other duties as assigned.

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):

• Must have a high school diploma, or equivalent.

• Skills and Abilities: Superior communication skills (written & verbal) and organizational skills, ability to work with the public, be a team player, and a self-starter.

• Office type environment work of 1-3 years.

• Proficient in Microsoft Office (Word, Excel & PowerPoint).

Preferred/Desired Qualifications:

• Additional education beyond high school diploma preferred.

• Three or more years office experience preferred.

• Extension Experience of 1-3 years preferred.

• Experience with SharePoint, WordPress, IRIS, SUPER and Concur.

• CAP certification.

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth, and communities, to improve lives by addressing problems and issues at the local, state, and national levels.

Qualifications:

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