Medical Records Technician

Summary This position is located in the Coding Department of the Phoenix Indian Medical Center located in Phoenix, AZ. The incumbent serves as a medical coder, primarily responsible for abstracting and assigning International Classification of Diseases, Tenth Revision, Clinical Modification (ICD-10-CM), Current Procedural Terminology, 4th Edition (CPT-4) and Healthcare Common Procedure Coding System (HCPCS) codes to inpatient and outpatient records. Responsibilities Assigns the appropriate ICD-10 codes for all diagnoses and surgical procedures as required and documented by the provider for inpatient and outpatient visits. Assures that diagnoses are sequenced appropriately. Abstracts data from the inpatient record to ensure all appropriate co-morbid and secondary diagnoses are coded and sequenced correctly. Assigns the appropriate CPT-4 code for all outpatient and inpatient medical, surgical, non-physician professional services and diagnostic services. Utilizes the CPT Assistant to assist in the proper use of codes. Assigns the appropriate Level II HCPCS code for items, supplies and non-physician services used in reimbursement claims processing. Assign and report codes that are clearly and consistently supported by physician documentation in the health record. Provides analysis of documentation and coding issues regarding areas of concern of the health record, including lack of documentation, legibility, system issues, EHR, and other concerns. Assist and educate physicians and other clinicians in proper documentation practices. Assists with technical issues within the computer systems including the EHR. Assists in maintaining and updating the ADT and Patient Care Component (PCC) packages. Ensures the quality of data in information systems by conducting audits and continuously analyzing the data. Attends meetings and serves as a resource person for coding. Requirements Conditions of Employment Must pass pre-employment examination. Selectee may be subject to a probationary/trial period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. Confidential Financial Disclosure Form required. Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities. The selected individual is required to obtain and maintain medical staff clinical privileges, including any licensure requirements. If privileges are not obtained or maintained during employment, the employee will be subject to adverse actions, up to and including removal from Federal service. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. All Federal employee's are required to have direct deposit. Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS:GS-0675-07: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-06 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Examples include: Performing technical and specialized functions for an outpatient and inpatient medical record; performing quality assurance of medical records; and coding diagnostic and procedural information. MINIMUM QUALIFICATIONS, GS-0675-08:Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-07 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Examples include: Works with computerized information systems including an electronic health record, encoding software, the Internet and other software applications; and has the ability to research coding issues and follow official guidelines for coding selection and third-party regulations. In addition to meeting the Minimum Qualifications, the applicant must also meet the Typing Proficiency Requirement and Selective Placement Factor below. TYPING PROFICIENCY REQUIREMENT: In addition to meeting experience requirements, applicants for these positions must show possession of the following typing skill. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. You must be able to type 40 words per minute based on a 5-minute sample with three or fewer errors. SELECTIVE PLACEMENT FACTOR: Applicant must possess Certification by the American Health Information Management Association (AHIMA) as a Registered Health Information Technician (RHIT), Certified Coding Specialist (CCS), or Certified Coding Associate (CCA); or by the American Academy of Professional Coders (AAPC) as a Certified Professional Coder (CPC); AND must demonstrate proficiency in these necessary skills in assigning and sequencing ICD-9-CM (ICD-10-CM)/CPT/HCPCS codes to medical data and procedures. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement. Education There are no education requirements. Additional Information Per IHS policy (SGM 21-04) IHS selectees to positions located in Federally operated hospitals, health centers, and clinics must be fully vaccinated for COVID-19 before entry on duty or have IHS approve a medical or religious exemption. If an exemption is approved then wearing a face mask and regular testing for COVID-19 will be required. Your Human Resources Specialist will provide a list of documents acceptable as vaccination proof and instructions on how to submit your vaccination documentation or how to request a medical or religious exemption, if needed. Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement. Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. This position is covered by a Bargaining Unit. This position has promotion potential to the GS-08 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied. This position is being re-advertised to solicit additional applications. Applicants who applied previously need not reapply unless submitting updated and/or missing information.