Executive Assistant
2 weeks ago
Position summary:
The Executive Assistant, with a dotted line to the associate dean and assistant dean for business, finance, and administration in the College of Natural Resources and Environment, performs a broad range of administrative and executive duties, primarily for the dean, to maintain office functionality and act as a critical communicator in the dean's absence.
The incumbent manages the dean's calendar by scheduling appointments, organizing meetings, and preparing itineraries, agendas, meeting materials, and reports; composes correspondence and responds to emails and inquiries; assists with the dean's travel arrangements and processes travel reimbursements; and uses discretion and judgment when referring to business matters or issues and distributing such matters among faculty and staff.
The Executive Assistant handles confidential materials and files for the college and liaises between the dean, Virginia Tech administration, college administration, departmental units, and other constituencies, including local, state, and national groups.
This position manages the college's Promotion and Tenure process and research leave requests for submittal to the Provost's office; plans and manages some events for the dean's office, such as the annual State of the College Address and picnic, seminars, coffee hours with the dean, and leadership team retreats; serves as a contact person for building maintenance; and acts as the college's leave representative, distributing leave report updates from Human Resources and explaining leave policies to ensure compliance with completing monthly employee leave entry reports.
Required Qualifications
Required qualifications:
• Bachelor's degree in a related field or equivalent level of training and or experience.
• Previous experience managing the operations of an executive office environment and working with senior-level management.
• Maintains a professional and service-oriented demeanor in all interactions with diverse College of Natural Resources and Environment clientele, including national associations.
• Strong leadership skills and demonstrated flexibility in a highly structured organization.
• Ability to understand and interpret the role of the dean, associate deans, and assistant dean, anticipating senior management's needs and making independent decisions.
• Exceptional analytical, interpersonal, organizational, and communication skills.
• Must be able to prepare executive communications.
• Ability to manage a dynamic schedule for the dean, associate dean, and assistant dean.
• Ability to work in a fast-paced environment with changing priorities.
• Experience working with confidential matters.
• Ability to understand and work with university and state policies and procedures.
• High proficiency with Adobe Acrobat Pro and the Microsoft Office 365 Suite (Outlook, Word, Excel, and PowerPoint).
• Must have a working knowledge of web technology and demonstrated ability to use the web for research/information gathering.
Preferred Qualifications
Preferred qualifications:
• Considerable working knowledge of university organizational structure.
• Experience with university and Commonwealth of Virginia policies and procedures related to travel, procurement, records management, and university operational systems such as Banner, Chrome River, PageUp, TimeClock Plus, and HokieMart.
• Experience with Adobe Creative Cloud applications (InDesign, Photoshop, and Illustrator).
• Knowledge of external constituencies such as legislators and leaders in government and business.
• Experience in higher education, providing administrative support at the senior management level.
• Certified Administrative Professional certification or equivalent.
Pay Band
4
Appointment Type
Regular
Salary Information
$60,000 to $70,000 depending upon experience
Review Date
October 4, 2024
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Candice Albert at clowman@vt.edu during regular business hours at least 10 business days prior to the event.
-
Executive Assistant
4 weeks ago
Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full timeJob SummaryThe Executive Assistant provides administrative support to the dean and associate deans in the College of Natural Resources and Environment. This role involves managing the dean's calendar, scheduling appointments, and preparing itineraries and reports. The incumbent also composes correspondence, responds to emails and inquiries, and assists with...
-
Executive Assistant
2 weeks ago
Blacksburg, United States Virginia Polytechnic Institute and State University Full timeExecutive Assistant Job no: 531081 Work type: Staff Senior management: Natural Resources Department: College of Natural Resources Location: Blacksburg, Virginia Categories: Administrative / Clerical, Other Job Description Position summary: The Executive Assistant, with a dotted line to the associate dean and assistant dean for business, finance, and...
-
Executive Assistant Manager
3 weeks ago
Blacksburg, Virginia, United States Virginia Cooperative Extension Full timeAbout the RoleAs the Assistant Manager at Virginia Cooperative Extension, you will play a vital role in the management of our operations. Under the direction of the unit operations manager and assistant director, you will be responsible for assisting in the execution of our menu plan, personnel plan, customer relations, and sales and register transactions....
-
Blacksburg, United States Commonwealth of Virginia Full timeJob Description The Executive Assistant provides specialized and complex administrative support, to ensure that the Vice President for Communications and Marketing can lead an integrated communications operation across campus that supports Advancement and aligns with presidential priorities. This position provides support, as needed, to the...
-
Executive Assistant
4 weeks ago
Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full timeJob SummaryThe Executive Assistant provides high-level administrative support to the dean and associate deans in the College of Natural Resources. This role involves managing complex calendars, coordinating travel arrangements, and preparing correspondence and reports. The successful candidate will have excellent organizational and communication skills, with...
-
Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia seeks a highly skilled and experienced Executive Assistant to provide specialized administrative support to the Vice President of Communications and Marketing. This role requires a professional with exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.Key...
-
Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThis position provides high-level administrative support to the Vice Provost for Enrollment Management, serving as a key liaison between the office and various university units. The successful candidate will possess excellent communication and organizational skills, with the ability to manage complex projects and prioritize tasks effectively.Key...
-
Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full timeJob DescriptionThe Virginia Polytechnic Institute and State University is seeking a highly motivated Postdoctoral Associate or Research Scientist to join the Executive Ph.D. Program in Business. We are looking for someone with a keen interest and proactive approach to engaging in grant-funded research, as well as a strong ability to secure and manage...
-
Administrative and Project Assistant
1 week ago
Blacksburg, United States Virginia Jobs Full timeJob Description The Office of the Executive Vice President and Provost is seeking a detail-oriented, process-driven administrative and project assistant. In this role you will gain experience in copy editing, process management, data collection, and will have the opportunity to engage with leaders around campus. Reporting to the Executive Administrative...
-
Restaurant Operations Assistant
5 days ago
Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThis role supports the management of food service operations within the dining center. Key responsibilities include menu plan execution, personnel management, customer relations, sales, and register transactions. Proven experience in commercial kitchen and food service operations is essential.ResponsibilitiesAssist in the execution of menu plans...
-
Research Laboratory Assistant
4 weeks ago
Blacksburg, Virginia, United States Virginia Jobs Full timeJob DescriptionThe Neural Dynamics and Neural Engineering Lab at Virginia Tech is seeking a highly motivated and detail-oriented individual to join their team as a Research Laboratory Assistant. The successful candidate will assist in setting up and managing research projects, working closely with the lab team to ensure the smooth execution of experiments...
-
Assistant Director
1 month ago
Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia is seeking a highly skilled and experienced individual to fill the role of Assistant Director - Broadcast Operations. This position will be responsible for assisting in the development and execution of live sports broadcasts for the Virginia Tech Department of Athletics.Key ResponsibilitiesAssist in the planning and...
-
Department Assistant Leader
4 weeks ago
Blacksburg, Virginia, United States The Kroger Company Full timeJob Summary:As an Assistant Department Leader at The Kroger Company, you will be responsible for assisting with the management of the grocery department. Your key responsibilities will include:Monitoring and controlling supply expenses for the departmentManaging cash control, sales, and cash items and records for the storeScheduling Front-end associates to...
-
Stone Mason Assistant
4 weeks ago
Blacksburg, Virginia, United States Virginia Jobs Full timeJob SummaryThe Assistant Stone Mason will assist with the installation, repair, and maintenance of Hokie Stone building envelopes and site walls to ensure structural integrity. This role requires heavy manual labor, including moving and handling items up to 100 pounds, and working in various weather conditions.Key ResponsibilitiesAssist with Hokie Stone...
-
Assistant Manager
3 months ago
Blacksburg, United States Loves Travel Stops & Country Store Full timeReq ID: 445845Address: 116 Priester Road Blacksburg, SC, 29702 Benefits: * Fuel Your Growth with Love's - company funded tuition assistance program * Paid Time Off * Flexible Scheduling * 401(k) – 100% match up to 5% * Medical/Dental/Vision Insurance after 30-days * Competitive Pay * Career Development * Quarterly Bonus Program * Hiring...
-
Drug Store Assistant Department Leader
4 weeks ago
Blacksburg, Virginia, United States The Kroger Company Full timeJob Summary: We are seeking a highly skilled Department Leader Assistant to join our team at The Kroger Company. As an Assistant Department Leader, you will be responsible for assisting with monitoring and controlling supply expenses for the department, managing cash control, sales, and cash items and records for the store, and scheduling Front end...
-
Pharmacy Technician Assistant
2 weeks ago
Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia is seeking a skilled Pharmacy Technician to support the daily operations of its hospital pharmacy. This role involves assisting pharmacists in preparing medications, filling clinicians' prescriptions, and delivering medications to inpatients and outpatients under direct supervision.Key ResponsibilitiesPrepare...
-
Assistant Manager
6 days ago
Blacksburg, United States Loves Travel Stops & Country Store Full timeReq ID: 445845 Address: 116 Priester Road Blacksburg, SC, 29702 Benefits:?* Fuel Your Growth with Love's - company funded tuition assistance program* Paid Time Off * Flexible Scheduling * 401(k) 100% match up to 5% * Medical/Dental/Vision Insurance after 30-days * Competitive Pay * Career Development * Quarterly Bonus Program * Hiring Immediately ? Welcome...
-
Office Assistant
6 months ago
Blacksburg, United States Commonwealth of Virginia Full timeJob Description Provide assistance and back-up to the Veterinary Teaching Hospital (VTH) Executive Assistant with payroll, leave reporting functions, travel reimbursements, foundation payments for the VTH and other duties as assigned. General office duties will include filing, copying, shredding, and scanning/uploading documents. Required...
-
Assistant Manager
3 weeks ago
Blacksburg, United States Loves Travel Stops & Country Store Full timeReq ID: 445845Address: 116 Priester Road Blacksburg, SC, 29702 Benefits: * Fuel Your Growth with Love's - company funded tuition assistance program * Paid Time Off * Flexible Scheduling * 401(k) – 100% match up to 5% * Medical/Dental/Vision Insurance after 30-days * Competitive Pay * Career Development * Quarterly Bonus Program * Hiring...
