Executive Assistant

4 weeks ago


Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time
Job Summary

The Executive Assistant provides administrative support to the dean and associate deans in the College of Natural Resources and Environment. This role involves managing the dean's calendar, scheduling appointments, and preparing itineraries and reports. The incumbent also composes correspondence, responds to emails and inquiries, and assists with travel arrangements and reimbursement. Additionally, the Executive Assistant handles confidential materials and files, and liaises between the dean, Virginia Tech administration, and other constituencies.

Key Responsibilities

• Manage the dean's calendar and schedule appointments
• Prepare itineraries, agendas, meeting materials, and reports
• Compose correspondence and respond to emails and inquiries
• Assist with travel arrangements and reimbursement
• Handle confidential materials and files
• Liaise between the dean, Virginia Tech administration, and other constituencies

Requirements

• Bachelor's degree in a related field or equivalent level of training and experience
• Previous experience managing the operations of an executive office environment and working with senior-level management
• Strong leadership skills and demonstrated flexibility in a highly structured organization
• Ability to understand and interpret the role of the dean, associate deans, and assistant dean, anticipating senior management's needs and making independent decisions
• Exceptional analytical, interpersonal, organizational, and communication skills
• Ability to manage a dynamic schedule for the dean, associate dean, and assistant dean
• Ability to work in a fast-paced environment with changing priorities
• Experience working with confidential matters
• Ability to understand and work with university and state policies and procedures
• High proficiency with Adobe Acrobat Pro and the Microsoft Office 365 Suite (Outlook, Word, Excel, and PowerPoint)
• Must have a working knowledge of web technology and demonstrated ability to use the web for research/information gathering

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