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Sr. Administrative Assistant
2 months ago
These are the main responsibilities however may not be limited to these alone:
* Department leadership support including schedules management, correspondence/email management and telephone call management.
* Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level administrative support staff.
* Provide back-up support for other Administrative Assistants in their absence.
* Maintain office efficiency by organizing office operations including copier/printer maintenance with toner inventory to ensure this equipment is always available.
* Assists with activities related to pre-boarding and on-boarding new staff members.
* Manage conference rooms schedules.
* Order office supplies and assist with facilities and equipment related issues.
* Assist with shipment of products, sorting and distributing mail.
* Coordinates travel arrangements and processing expense reports.
* Organizes meetings and special events including any meals required for attendees.
* Makes copies and distributes materials as needed.
* Provide other Admin Assistants in the department daily support as needed.
* Proactive work identification.
Quals--
* High school diploma required, four year college degree preferred.
* 10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to executive levels (C-Levels, Sr. VPs, Managing Director, Director, General Managers) providing excellent customer service in a highly professional manner.
* Must be able to work independently with a strong degree of team collaboration, be self-motivated, highly organized and able to multi-task in a fast-paced environment.
* High degree of proficiency with Microsoft Office products including Outlook, Powerpoint, Word, Excel and SharePoint.
* Strong oral and written communication skills including good listening.
* Travel management and event planning experience a plus.
* Ability to maintain a high-degree of sensitivity and confidentiality on matters requiring discretion.
* Must have a passion and eye for detail while being a creative thinker to connect the various pieces of the puzzle to get the job done including performing tasks that may not be glamorous but must be accomplished up to C-level exposure & support.
* Outgoing positive attitude, professional demeanor, accountable, versatile, and adaptable are key characteristics in the individual that is being sought for in this position.
"All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. NLB is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact HR department by sending an e-mail to notifications@nlbservices.com."
