Administrative Assistant

2 weeks ago


Carson City, United States Corporate Services Of Nevada Full time

Our Admin Assistant is responsible for ensuring that an office is organized and that daily tasks are completed efficiently. Admin Assistants have a wide range of duties to complete, and they must be willing to take on extra administrative tasks as and when required by colleagues and managers. Their primary duties and responsibilities include: Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person Welcoming visitors to the building, organizing security clearance and showing them to meetings Booking meeting rooms for colleagues and arranging meeting schedules Organizing filing systems and updating office databases Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks Arranging travel plans and hotel stays for staff members Ordering new office equipment, such as stationery, printer refills or staff uniforms Scheduling office meetings between teams, managers and departments Responding to questions and requests for information Our successful Admin Assistant candidate will have various prerequisite skills such as a high level organizational, administrative and clerical skills, as well as excellent communication, interpersonal skills and a basic knowledge of the industry the company works in or their products and services they sell. Other important skills and qualifications can typically include: Confidence to communicate effectively and accurately with a wide range of people, from senior management and CEOs to customers and suppliers Ability to accurately transcribe messages and record information over the phone or in person Proficiency in computer programs, particularly Microsoft Word or Google Docs Data entry skills and knowledge of databases and spreadsheets, including Microsoft Excel and Google Sheets Ability to use basic accounting software such as Quick Books to generate invoices and receipts Ability to use scheduling software and workflow programs, including Google Calendar and Outlook Knowledge of human resources procedures, such as entering payroll information and keeping personal employee information confidential This position is 30-40 hrs a week, Monday-Friday with all Federal Holidays paid time off. 1-2 years office experience preferred but will train. Please provide resume if interested in interviewing



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