Document Control Specialist

2 weeks ago

Houston, United States Baylor Genetics Full time
SUMMARY:

The Document Control Specialist role is responsible for supporting the document management process within BG. This role will ensure compliance within the document management system, document storage & retention, and document issuance & reconciliation.

QUALIFICATIONS:
  • Education:
    • Bachelor's degree in life science or related field
  • Experience:
    • 2+ years experience with MediaLab or other eQMS
    • 2+ years experience in clinical laboratory support setting
    • 2+ years experience with Iron Mountain, preferred
    • Poses fundamental understanding of clinical and/ or laboratory testing.
    • Experience writing, reviewing and editing SOPs, as well as other document types
    • Ability to work in a collaborative team environment, with a customer-focused approach
    • Proficient in Microsoft Office (MSWord, Excel, Outlook, PowerPoint, Smartsheet, SharePoint)
    • Works independently, organized, self-motivated, and results oriented
DUTIES AND RESPONSIBILITIES:
  • Under the supervision of management, responsible for the development, implementation, operation and management of the document management and training system, eQMS
  • Continuous improvement of the Document Control program
  • As the designated eQMS Administrator, provide services related to user establishment, assistance and training
  • Provide advice and consultation to stakeholders on how to achieve compliance with internal document control guidance and policies to the extent possible.
  • Ensure document drafts are controlled and organized according to established procedures
  • Review / Edit formatting of documents to conform to current templates prior to approval initiation
  • Collaborate with functional areas to determine and maintain accurate approval matrices within eQMS
  • Manage internal communications related to draft status, periodic review and training compliance
  • Supports scanning and uploading of BG documents
  • Coordinates the retrieval, storage and tracking of personnel documentation
  • Responsible for the management of interim document storage and long-term archival (both physical and electronic)
  • Collaborate with functional areas to determine and maintain accurate training assignments by way of training matrices and assign accordingly
  • Supports Document Control, Training, and Personnel metric generation, analysis and reporting
  • Assist in the development of presentations and reports for leadership.
  • Communicate transparently and appropriately with identified stakeholders.
  • Adheres to Code of Conduct as outlined in the Baylor Genetics Compliance Program.
  • Performs other job-related duties as assigned
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
  • Frequently required to sit
  • Frequently required to stand
  • Frequently required to utilize hand and finger dexterity
  • Frequently required to talk or hear
  • Frequently required to utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
  • Occasionally exposed to bloodborne and airborne pathogens or infectious materials

EEO Statement:

Baylor Genetics is proud to be an equal opportunity employer dedicated to building an inclusive and diverse workforce. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, gender identity, veteran status, disability, genetic information, pregnancy, childbirth, or related medical conditions, or any other status protected under applicable federal, state, or local law.

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