Document Control Specialist
2 weeks ago
Are you ready to embark on an exhilarating journey as a Document Control Specialist at Access Sciences in Houston, TX?
Do you have experience ensuring information accuracy and accessibility?
If so, join us and unlock your potential. You will be offered great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, and Paid Time Off. Apply now and immerse yourself in a fulfilling career where your skills are valued.
Let us introduce ourselves
We combine our experience with strategy, business processes, technology, governance, and change management to create intelligent information management solutions and provide best-in-class managed services.
What does a Document Control Specialist do?
The ideal candidate will provide support for the Operations and Environmental Teams and provide comprehensive assistance to develop a Document Management (DM) program. The Document Control Specialist will participate in the development, implementation, and maintenance of policies and procedures for document control (DC) including the indexing, assignment of document IDs, versioning, and retrieval of active documents in line with organizational and regulatory requirements, for an energy company.
Does this sound like you?
Your proficiency with software tools like SharePoint and FileTrail will be required as you navigate the complexities of engineering documents and project phases. Your keen eye for detail and commitment to excellence will drive our Document Management program to new heights, ensuring compliance and efficiency every step of the way. Join us in shaping the future of consulting with your dynamic skill set and unwavering dedication.
Responsibilities:
- Assist users with the creation use, and maintenance of documents
- Assist in the development of MOC packages to maintain documents following RIM best practices organizational procedures and policies, using the appropriate technology and equipment
- Maintain quality and effectiveness when experiencing changes in assigned tasks, work environment, or conditions affecting the organization
- Maintain employee confidence and protects corporate assets including intellectual property by keeping information confidential
- Identify document and provide input to management for DM and DC related processes to improve the quality of the RIM program
- Gather statistical data (document management metrics) to support the RIM program
- Perform imaging and digitizing activities in support of the RIM program and project objectives by following established procedures
- 5+ years of full-cycle electronic document control experience
- Oil and Gas industry experience with a thorough understanding of engineering project phases, facility, and documents for operations
- Working knowledge of SharePoint FileTrail (preferred) and/or other Electronic Document and Records Management Systems (EDRMS)
- Strong experience in Adobe Acrobat
- MS Office: Outlook, Word, Excel, PowerPoint, and Access with a professional understanding of templates, macros, and formatting styles
- Effective collaboration and facilitation skills; this is a team-based environment with interaction among team members and the client
- Knowledge of RIM principles, best practices, industry standards and regulatory document control requirements
- Knowledge of basic DM theories and concepts including Metadata, versioning, classification, taxonomies, creation, migration and disposition
- Excellent writing skills, i.e., technical documentation, specifications, training materials, and presentations
- Excellent interpersonal, organizational, and communication skills
- capable of managing multiple tasks of differing priorities with precision and accuracy
If you think this job fits what you are looking for, applying is a snap - just follow the instructions on this page. Good luck
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