Document Control Specialist

3 weeks ago


Houston, United States Dagen Full time

Dagen Personnel is recruiting a contract Document Control Specialist for an oil & gas company in the Westchase District.


This is temp position.

Position Summary:

This temporary role manages the external documentation, certifications, and reports of assets in the SharePoint Library.

Responsibilities:

  • Reviews and processes supplier documentation via electronic/physical storage and transfers the documents into the SharePoint Asset File.
  • Update document metadata into the SharePoint.
  • Locate documentation asset information through the purchase order report from Oracle and maintain it to the appropriate Asset File.
  • Review purchase orders in Oracle to support the document management process.
  • Uploads scanned and electronic documents, such as certificates (i.e., certificates of conformance, compliance, calibration, etc.) and other equipment documents into SharePoint as required.
  • Ensures that items are easily identified and searchable by assigning file names as instructed.
  • Processes, tracks, reports, expedites, and archives external documents as weekly reviews.
  • Maintains documentation in a legible, dated, identifiable, and orderly fashion.
  • Ensures that current editions/versions of documentation are maintained and available.
  • Monitors email for incoming supplier documents
  • Adheres to the Company code of conduct, policies, and procedures.
  • Supports additional document control tasks and projects as required

Qualifications:

  • A High School Diploma is required.
  • Must be proficient in the use of all MS Office products
  • SharePoint experience is strongly preferred
  • Oracle experience preferred
  • Oil & gas experience is a plus but not required
  • Knowledge of records management principles is preferred.
  • Must have good written and verbal communication skills and be able to effectively communicate professionally with staff, management, customers, and vendors.
  • Must handle multiple tasks simultaneously while managing time proficiently and effectively.
  • Strong attention to detail is a must.
  • Excellent typing and 10-key skills with a high rate of accuracy are required.



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