Front Desk Agent

5 months ago

Oxford, United States The Oliver Hotel, Oxford Full time
Description

We are looking for an organized and courteous Front Desk Agent to join our team at The Oliver Hotel in Oxford, MS. As the first point of contact for our customers, you will be responsible for providing a welcoming and professional service at all times. You will be tasked with handling check-ins and check-outs, answering customer queries, managing bookings, and processing payments. As part of our team, you will receive a competitive salary, the opportunity for a bonus, and the chance to grow with a respected and established company.

Responsibilities

•Ensure high-quality and efficient guest registration, obtain the proper method of payment, conduct credit-limit checks, follow billing instructions, conduct follow-up courtesy calls
•Courteously and accurately answer inquiries to telephone and in-person inquiries regarding reservations, hotel information, and guest concerns
•Demonstrate a commitment to providing a warm, anticipatory service to exceed the needs and expectations of all guests
•Deliver outstanding guest services for all incoming calls and general inquiries
•Maintain all back-office related equipment and a par stock of supplies
•Provide service recovery options to ensure guest satisfaction
•Process guest requests for wake-up calls
•Screen calls and other requests relating to placing and receiving telephone calls
•Advise guest of any messages received via voicemail, mail, or faxes and send to room if required
•Answer, record, and process all guest calls, requests, questions, or concerns
•Log all requests or issues
•Establish and maintain open, collaborative relationships with associates and fellow departments
•Maintain an attentive, friendly, helpful, and courteous demeanor to all guests, managers, and other associates
•Participate in pre-shift meetings, maintain, and review shift reports, review arrivals, departures, daily events, groups in-house, service recovery guests, and conduct proper follow-up
•Review all profile details of incoming arrivals and departing guests, address all requests and service recoveries; communicate to other departments special requests
•Maintain all front desk-related equipment and a par stock of supplies
•Ensure work area and lobby cleanliness is maintained at all times
•Maintain a presence in the lobby and serve as lobby ambassador when not stationed at the front desk
•Perform additional duties and projects as assigned

Qualifications

•Ability to speak, read, write, and understand English
•Professional demeanor and presentation appropriate for a luxury environment
•Excellent interpersonal, written/verbal communication, and training skills are essential
•Positive attitude, team focus, enthusiasm, excellent customer service skills
•Ability to work a flexible schedule, including evenings, weekends, and holidays, according to department needs and business volumes
•Highly motivated, organized, goal and results-oriented individual who thrives under pressure
•Ability to stand, sit, or walk for an extended period of time

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