Current jobs related to Program Administration Officer - Arlington - International Foundation for Electoral Systems

  • Program Assistant

    4 weeks ago

    Arlington, United States Transportation Security Administration Full time

    This Program Assistant (Threat Assessment Programs) position is located at Transportation Security Administration, Department of Homeland Security (DHS). This Program Assistant position will be dedicated to the support of the Threat Assessment EDCH Program at Transportation Security Administration. Duties include but are not limited to: Coordinates decoy...

  • Executive Support Administrator

    4 weeks ago

    Arlington, Virginia, United States Drug Enforcement Administration Full time

    Position Overview:This role is situated within the Drug Enforcement Administration (DEA), specifically in the Operations Division / Office of Foreign Operations. Primary Responsibilities:The main objective of this position is to deliver comprehensive support and management services across various functions, including office management, personnel oversight,...

  • Administrative Operations Coordinator

    4 weeks ago

    Arlington, Virginia, United States Drug Enforcement Administration Full time

    Position Overview:This role is situated within the Drug Enforcement Administration (DEA), specifically in the Operations Division / Office of Foreign Operations.Primary Responsibilities:The main objective of this position is to deliver comprehensive support and management services across various functions, including but not limited to office management,...

  • Office Administrator

    9 hours ago

    Arlington, Virginia, United States Palmer Staffing Services Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Palmer Staffing Services. As an Office Administrator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...

  • Office Administrator

    4 months ago

    Arlington, United States Russian School of Mathematics Full time

    Description RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math...

  • Management and Program Analyst

    3 weeks ago

    Arlington, United States Drug Enforcement Administration Full time

    As a Management and Program Analyst, your typical work assignments may include: Assisting in planning, scheduling, and conducting projects and studies to evaluate and recommend ways to improve effectiveness and efficiency of major administrative, organizational structure and design, and human capital aspects and programs. Maintaining databases and...

  • Program Support Officer

    4 weeks ago

    Arlington, Virginia, United States Strategic Analysis Full time

    Job OverviewStrategic Analysis is in search of a dedicated Program Support Officer to assist the Defense Advanced Research Projects Agency (DARPA). Our mission is to surpass client expectations with unwavering integrity and a concentrated focus on program outcomes.Key Responsibilities:• Provide comprehensive administrative support to effectively manage and...

  • Office Administrator

    1 day ago

    Arlington, Virginia, United States Russian School of Mathematics Full time

    Job Title: Office AdministratorRSM, a renowned institution for math education, is seeking a highly organized and motivated Office Administrator to join our Arlington, VA location.The ideal candidate will provide exceptional customer service, front desk coverage, and administrative support to our office and School Principal.Responsibilities:Provide top-notch...

  • Office Administrator

    1 day ago

    Arlington, United States Palmer Staffing Services Full time

    An enterprise business software development company that is focused on customer relationship management (CRM) solutions is seeking an Office Administrator to join their team. The Office Administrator position is required to work at least 4 days per week from their office in Arlington, VA, including every Friday to facilitate catered weekly lunch and learns....

  • Office Administrator

    3 days ago

    Arlington, Virginia, United States Cobalt Full time

    About the RoleCobalt is seeking a highly skilled and detail-oriented Office Administrator to join our team at our headquarters in Crystal City, Arlington. As a key member of our administration team, you will play a pivotal role in supporting our operations and teams.Key ResponsibilitiesManage the general office and reception area, including handling mail and...

  • Office Administrator

    2 months ago

    Arlington, United States Lincoln Property Company Full time

    Job DescriptionJob DescriptionLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement...

  • Program Analyst

    2 weeks ago

    Arlington, Virginia, United States AVIAN Full time

    Job SummaryWe are seeking a highly skilled Program Analyst to provide financial, program, and administrative support to the Office of Naval Research in Arlington, VA. As a key member of our team, you will be responsible for preparing and researching funding documents, tracking commitments and expenditures, and assisting in resolving issues related to NERP...

  • Deputy Assistant Administrator, Information Systems Division

    1 month ago

    Arlington, United States Drug Enforcement Administration Full time

    Serves as the principal advisor to the Assistant Administrator, Information Systems Division (TC) for all matters involving the Drug Enforcement Administration's Information Technology program. The incumbent provides authoritative advice on all IT program areas. Conceives plans, directs and coordinates through subordinate managers, the full range of IT...

  • Security Administrator/Program Assistant III

    1 week ago

    Arlington, Virginia, United States Olgoonik Full time

    Job Summary:This position supports the Bureau of Diplomatic Security, Visa and Passport Analysis Branch (VPAB). The selected individual will perform a variety of operational, administrative, and coordination duties, maintain various administrative reports, review correspondence, and direct items of significant interest to the appropriate staff.Key...

  • Office Administration Specialist

    4 weeks ago

    Arlington, Virginia, United States Burnetts Staffing Full time

    Position OverviewWe are seeking to fill the role of Office Administration Specialist. This position entails a variety of administrative responsibilities aimed at supporting the operational needs of the organization. The successful candidate will be tasked with assisting clients, managing client documentation, and coordinating local events.Key...

  • Office Administrative Assistant

    4 weeks ago

    Arlington, United States ConsultNet Full time

    Office Administrative AssistantArlington, VA (Onsite in Arlington, VA office: Monday, Wednesday, Friday) Hybrid, 40 hours/weekContract-to-HireCompensation: $55,000/year (commensurate with experience) upon FTE conversion, with competitive hourly pay rate and benefits while on contract before conversionRole Overview:We are seeking a dedicated Office...

  • Office Administrative Assistant

    2 months ago

    Arlington, United States ConsultNet Full time

    Office Administrative AssistantArlington, VA (Onsite in Arlington, VA office: Monday, Wednesday, Friday) Hybrid, 40 hours/weekContract-to-HireCompensation: $55,000/year (commensurate with experience) upon FTE conversion, with competitive hourly pay rate and benefits while on contract before conversionRole Overview:We are seeking a dedicated Office...

  • Security Administrator/Program Assistant III

    1 month ago

    Arlington, United States Olgoonik Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our...

  • Office Administrator

    4 days ago

    Arlington Heights, Illinois, United States C & P Remodeling Full time

    Job SummaryAs a key member of the C & P Remodeling team, the Office Administrator will play a vital role in ensuring the smooth operation of our office. This part-time position requires a highly organized and detail-oriented individual who can manage multiple tasks and responsibilities with ease.Key ResponsibilitiesManage payroll processes efficiently and...

  • Transportation Security Officer

    3 weeks ago

    Arlington, Virginia, United States Transportation Security Administration Full time

    About the RoleWe are seeking a highly skilled and dedicated Transportation Security Officer to join our team at the Transportation Security Administration. As a key member of our security team, you will play a critical role in ensuring the safety and security of air travelers, airports, and aircraft.Key ResponsibilitiesScreening and Security: Operate various...

Program Administration Officer

3 months ago

Arlington, United States International Foundation for Electoral Systems Full time
Description

About International Foundation for Electoral Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for all. Our technical assistance and applied research develop trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies. In accordance with IFES' approach: A society is able to reach its full potential in a world in which people of all genders are fully engaged as equal partners in their families, workplaces and communities. Based on international human rights standards and best practices, IFES promotes political participation, justice and equal rights around the world. IFES reflects these values in its programming and workplace culture.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

PRIMARY FUNCTION/PURPOSE:

The Program Administration Officer is an intermediate professional position at IFES providing administrative and operational support to the Middle East & North Africa program division. Specific duties will include project administration and logistics as well as division administration, finances and support.
MAJOR DUTIES AND RESPONSIBILITIES:
  • Serve as primary administration and logistics point of contact for MENA program staff.
  • Support the administration and processing of outgoing contracts, subawards, lease and consulting agreements and modifications.
  • Support program staff in ensuring that procurement processes are in compliance with IFES Procurement policy, US Government, and applicable donor regulations.
  • Review procurement packages within regional purview for division leadership approval.
  • Assign contract numbers and route outgoing contracts for signature.
  • Meet monthly with program teams to identify upcoming activities and required procurements; create and maintain pipeline of expected procurements for the division.
  • In coordination with program teams, maintain contract trackers for vendors, consultants, and subawards.
  • In coordination with program teams, facilitate local registrations, powers of attorney, signing authority documents, vetting, etc.
  • Process administrative requests for international staff, such as shipping to/from post, payroll advances, and housing allowance requests.
  • Support division in drafting and tracking of G&A budget in collaboration with the Regional Director .
  • In coordination with program teams, review, prepare, and submit division and program-related payments, including vendor and consultant payments and credit card reconciliations, and monitor to ensure completion.
  • In coordination with program teams, process end of year accruals and track reconciliations
  • Support program teams in the preparation of budget narratives.
  • Prepare traveler itineraries and arrange trip logistics for MENA division travel, including travel approvals, flights and hotels, travel advances, and reimbursements for international staff, HQ staff, and consultants.
  • Schedule external meetings and coordinate division event logistics, as requested.
  • Support program teams and the Regional Director with hire of new team members, liaising with HR to post positions, and review candidate resumes.
  • Establish, maintain, and develop productive working relationships with MENA HQ, field staff, consultants, and other departments within IFES HQ.
  • Create standard operating procedures for the division for procurement processes and contractual management.
  • Understand and stay up to date on IFES policies, procedures, and systems and serve as a resource for the rest of the MENA team.
  • Troubleshoot project problems, identify and implement creative solutions.
  • Other duties as required.
POSITION SCOPE: Provide varied support functions to the procurement, financial, travel, logistical, and administrative aspects of program implementation. Manages own workload, time and priorities, with guidance from supervisor.

DECISION MAKING/PROBLEM SOLVING: Multi-factor decision-making requiring research and analysis, subject to supervisory guidance. Verify and analyze facts, consult with other departments as needed, then implement solutions based on knowledge of procedures, logic, and sound judgement. Initiate contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals.

FISCAL RESPONSIBILITY: Perform processing, recording and reporting of program and division financial transactions, in compliance with IFES policies and procedures.

RELATIONSHIPS: Develop and maintain collaborative relationships, which require highly developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes.Develop opportunities to improve working relationships and work outcomes with internal and external partners.

POSITION REQUIREMENTS:

Education: Bachelor's degree required.

Experience:
  • 4 years of experience providing administrative and operational support.
  • Experience with program management and project accounting, preferably in the international development field.
  • Experience with managing procurement processes.
  • Familiarity with USAID policies and procedures strongly preferred.
  • Ability to prioritize tasks in a high-paced environment.
  • Ability to work collaboratively with others at varying levels of seniority and across departments.
  • High level of attention to detail and proven communication skills.

Related Skills or Knowledge: Proficiency with Microsoft Office and Excel required. Strong written and verbal communication skills are required. Familiarity with USAID and non-US structure and personnel as well as other international donors is a plus.

LANGUAGE SKILLS: English required

TRAVEL: No travel required. But if mutually agreed to and required, may travel to field.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.