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Executive Assistant, Chief People Officer
1 month ago
Executive Assistant, Chief People Officer page is loaded Executive Assistant, Chief People Officer Apply locations District of Columbia - Hybrid time type Full time posted on Posted 15 Days Ago job requisition id R-01485 Who We Are International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve. The Need For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Executive Assistant, Chief People Officer to support the Chief People Officer and Global People Support division by providing day to day coordination and administrative support including calendar management, meeting arrangement and support, travel arrangement, project management, organizational communication and expense reporting. This position will serve as a strong partner to the CPO through daily interaction and collaboration to establish shared goals, determine priorities, manage tasks, and generate clear and consistent communication. This position is based in the Washington, DC area and is available to be hybrid (onsite Tuesdays & Thursdays). It reports to the Chief People Officer and is only available for candidates with the right to work in the US. Key Result Areas: Provide high quality administrative support to the Chief People Officer resulting in effective use of their time; Regularly assist in handling the CPO’s office correspondence by attending various meetings, drafting reports, email and calendar management resulting in tracking the progress of the CPO’s team; Serve as Cost Center Reviewer for the CPO and GPS Division, ensuring expenses hitting their cost center are done in accordance to budget and finance policies and accounted for correctly; Coordinate CPO travel arrangements; Process CPO monthly travel and expense reports; Plan and execute Global People Support’s social rhythms and division-wide meetings; Be the bridge for the organization to and from the CPO ensuring priorities are kept; and Assist the CPO with new staff onboarding. Responsibilities: Clerical and Administration Take minutes during GPS division meetings, schedule follow-ups as necessary, record next steps and delegate responsibility of tasks. Organize team meetings to ensure updates are communicated on project progress, staffing, department needs and deadlines, as well as to foster team morale and unity. Maintain awareness of GPS and GLT schedules or any major conflicts while coordinating cross-departmental meetings. Provide daily support to the CPO as necessary. Equip the CPO to participate fully in meetings through comprehensive preparation. Attend certain meetings with the CPO and follow up appropriately when necessary. Maintain the CPO’s calendar based on agreed upon priorities including scheduling time for essential tasks and cueing up regular tradeoff discussions with the CPO. Monitor the CPO’s email inbox by drafting correspondence on behalf of the CPO, flagging significant pieces of communication to ensure timely follow-up, and tracking requests. Prepare materials to enable the CPO to meet important deadlines. Provide support to the CPO for national and international travel, including hotels, flights, per diem, etc. Assist the CPO in managing and tracking divisional and cross-functional projects, ensuring all CPO deadlines are met within communicated timelines. Advance action items for the CPO’s meetings. Complete expense reports and payment requests in a timely manner for the CPO. Assist the CPO in facilitating the engagement and onboarding of new GPS hires. Communication Assist in managing the GPS department SharePoint Intranet. Organize divisional meetings to ensure updates are communicated on project progress, staffing, department needs and deadlines, as well as to foster team morale and unity. Serve as a point of contact for the GPS division within and outside of GPS by dispersing communication to both internal and external stakeholders on GPS processes, rollouts, initiatives and policies. Communicate organizational deadlines to GPS and help ensure GPS meets deadlines assigned outside and within GPS. Serve as the primary point of contact for the CPO internally and externally, communicating questions and concerns appropriately to the CPO. Events and Logistics Plan and execute GPS social rhythms, including monthly and quarterly events and activities. Policies and Procedures Help CPO draft, update and approve policies. Networking & Partnership Build cross-functional relationships and serve as a contributing member of the senior leadership administrative team by attending meetings and retreats and serving on related project teams. General Tasks Model excellence and professionalism for the organization in language, attitude, attire and demeanor as a representative of the CPO. Participate on interview panels as needed. Participate in IJM’s community of spiritual formation. Qualifications: Education & Experience Experience supporting a c-suite/executive leader. At least 7-10 years of experience in providing top-level administrative support in a fast-paced, professional environment. Bachelor’s degree in Business Administration or equivalent. Superior administrative capacity to manage many projects and tasks simultaneously and to complete them with minimal oversight. Technical Competencies Exceptional verbal and written communication. Customer service. Excellent planning and implementing skills. Exceptional experience in MS Office (including Word, Excel, PowerPoint, Outlook, SharePoint, etc.). Critical Qualities: Eager commitment to IJM’s Core Values: Christian, Professional and Bridge-Building. Trustworthy; ability to keep highly confidential information and issues private. Friendly, professional demeanor and composure under pressure. Meticulous attention to detail and disciplined with priorities. Ability to influence. Cross-cultural collaboration. Desire to serve and passion for administrative work. Self-starter with strong initiative and resilience. Disciplined with priorities. Strong interpersonal skills and self-awareness. Exceptional verbal and written communication. Flexible, collaborative and eager to support others. Effective team player who fosters collaborative environment. Adept at creative problem solving. Application Process: Upload Resume, Cover Letter & Statement of Faith* in one PDF document . *What is a statement of faith? A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM. The statement can either be incorporated into the cover letter or submitted as a separate document and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship. What does IJM have to offer? Comprehensive Medical/Dental/Vision benefits Monthly commuter and parking benefits in the DC metro area Retirement benefit options Paid leave starting at 23 days 12 holidays (plus early release the day prior) Daily, quarterly, and annual community spiritual formation Robust staff care resources IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes. At IJM, we’re committed to building a diverse workforce through fair and equitable employment practices. IJM encourages people of any race, color, age, sex, marital status or political ideology to apply for employment. While we welcome everyone into this work, we truly believe that the work we are doing is God’s work, not our own, and practice spiritual disciplines together daily. That’s why we legally require under SEC. 2000e-1 [Section702] of Title VII of the Civil Rights Act of 1964 that all employees practice a mature orthodox Christian faith, as defined by the Apostles’ Creed. IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract. #LI-Hybrid About Us International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve. Visit our careers site below to learn about benefits, what it is like to work at IJM and to see frequently asked questions. IJM is a leader in the global effort to safeguard vulnerable people. In compliance with International Safeguarding Standards (UNICEF, IASC 6 core principles on PSEA, IASC Minimum operating standards on PSEA and CHS) we commit to a zero-tolerance policy and to take measures to prevent harm against anyone who comes into contact with IJM and its work. By choosing to move forward in the assessment and hiring process you are affirming you will abide by IJM’s Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, Code of Ethics and related procedures. #J-18808-Ljbffr
