Administrative Assistant

8 hours ago

Rockford, United States AAR Full time
Description

SUMMARY

Responsible for providing assistance to the General Manager. Will research and compile data, develop reports, complete special projects, and assist in coordinating the planning activities for the business.

ESSENTIAL DUTIES AND RESPONSIBILITIES -

Manage supervisors calendar and independently schedules appointments. -Screen incoming calls, correspondence and responds independently when possible. -Prepare memorandums. -Direct preparation of records such as agenda, notices, minutes, and resolutions. -Act as custodian of documents and records. -Maintain organizational files and records. -Communicate on behalf of the General Manager to various company employees. -All other duties as assigned.

CORE COMPETENCIES

  • Commitment to company values and ethics
  • Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately
  • Motivation: must maintain a positive attitude and strong work energy
  • Organization: very detail oriented and always comes prepared
  • Communication: excellent interpersonal and oral and written communication skills
  • Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities
  • Analytical skills: must be able to gather information and use data to determine cause and effect for complex problem solving
  • Problem Solving: ability to develop and implement new ideas to improve processes Independent: must have the ability to carry out and follow through on tasks with minimal supervision
  • Continuous learning: ability to learn new procedures and adapt to change


Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. - Professional - Discreet - Excellent grammatical and spelling skills - Excellent Phone Etiquette - Flexible

EDUCATION and/or EXPERIENCE

Associates degree (A.A.) or equivalent from two-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience. - Typing 60 wpm - PC literate: Word, Excel and Powerpoint

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment.

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