Administrative Support Specialist
3 days ago
We are seeking a highly skilled and experienced Administrative Assistant to join our team at Mercy Health. As a key member of our Executive Offices, you will provide responsive and high-quality administrative support services to our Vice Presidents and Directors.
Key Responsibilities- Administrative Support: Prepare routine and confidential correspondence, reports, meeting notices, and presentation materials using word processing, spreadsheets, and graphics.
- Calendar Management: Maintain calendars, schedule meetings and conferences, and prepare agendas and materials.
- Communication: Compose, type, and distribute meeting minutes, routine correspondence, and other related materials.
- Visitor and Guest Services: Greet visitors and guests, facilitate their requests, and answer phone calls.
- Travel Arrangements: Create itineraries and book travel plans as required.
- Special Projects: Assist with special projects and tasks as assigned.
- Education: High school graduate or equivalent required; Administrative Assistant or related college degree preferred.
- Experience: Five to seven years of experience in providing administrative assistant support required.
- Certifications: Prefer Certification as an Administrative Assistant; Notary Public of Wisconsin (within six months of hire).
- Skills: Excellent phone etiquette, organization, interpersonal, and communication skills required; strong PC skills, including Microsoft Office (Word, Excel, and PowerPoint).
The Special Physical Demands of this position are considered Essential Job Functions. While performing the duties of this Job, the employee is frequently required to sit, use hands to finger, handle, or feel, reach with hands and arms, talk, and hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include frequent close vision, peripheral vision, and ability to adjust focus.
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