Administrative Support Specialist

3 days ago


Rockford, Illinois, United States Mercy Health Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to join our team at Mercy Health. As a key member of our Executive Offices, you will provide responsive and high-quality administrative support services to our Vice Presidents and Directors.

Key Responsibilities
  • Administrative Support: Prepare routine and confidential correspondence, reports, meeting notices, and presentation materials using word processing, spreadsheets, and graphics.
  • Calendar Management: Maintain calendars, schedule meetings and conferences, and prepare agendas and materials.
  • Communication: Compose, type, and distribute meeting minutes, routine correspondence, and other related materials.
  • Visitor and Guest Services: Greet visitors and guests, facilitate their requests, and answer phone calls.
  • Travel Arrangements: Create itineraries and book travel plans as required.
  • Special Projects: Assist with special projects and tasks as assigned.
Requirements
  • Education: High school graduate or equivalent required; Administrative Assistant or related college degree preferred.
  • Experience: Five to seven years of experience in providing administrative assistant support required.
  • Certifications: Prefer Certification as an Administrative Assistant; Notary Public of Wisconsin (within six months of hire).
  • Skills: Excellent phone etiquette, organization, interpersonal, and communication skills required; strong PC skills, including Microsoft Office (Word, Excel, and PowerPoint).
Work Environment

The Special Physical Demands of this position are considered Essential Job Functions. While performing the duties of this Job, the employee is frequently required to sit, use hands to finger, handle, or feel, reach with hands and arms, talk, and hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include frequent close vision, peripheral vision, and ability to adjust focus.



  • Rockford, Illinois, United States Metro Enforcement Full time

    Job OverviewWe are looking for an Administrative Support Specialist to provide essential clerical and organizational assistance that contributes to the operational efficiency of our organization.Key Responsibilities:Compose and prepare formal communications and documentationCoordinate and manage schedules for meetings and eventsWelcome and assist visitors at...


  • Rockford, Illinois, United States OSF HealthCare Full time

    Position OverviewSign-On Bonus Available: $2,000 for external candidates and internal new graduatesCompensation: Starting pay for this role is $17.60/hourROLE SUMMARY: The Clinical Administrative Support Specialist is responsible for executing both clinical and administrative tasks in alignment with their training and expertise. This position encompasses...


  • Rockford, Illinois, United States Naturescape Full time

    About NaturescapeNaturescape is a family-owned business that is 100% committed to making our customers happy with our lawn and landscape care. Since our humble beginnings in 1986, we have been committed to providing the highest quality service, guaranteeing satisfaction, and offering very affordable prices. Because of these continued commitments, we have...


  • Rockford, Illinois, United States Comfort Keepers of Northern IL and Southern WI Full time

    Company OverviewComfort Keepers of Northern IL and Southern WI is a leading care provider offering customized care plans that include personal care, companionship, and other home care services. Our mission is to provide peace of mind through tailored home assistance plans for individuals and their loved ones.Job SummaryWe are seeking a highly organized and...


  • Rockford, Illinois, United States Desktop & Depot Support Full time

    Job Description**Job Summary**We are seeking a highly motivated and career-driven individual to join our team as a Desktop & Depot Support Specialist in Rockford, Illinois. In this role, you will be responsible for providing workstation software break-fix support, IMAC, image loads, asset recovery, and other client support duties.Key Responsibilities:Desktop...


  • Rockford, Illinois, United States Rockford Public Schools Full time

    Rockford Public Schools Job OverviewPosition Title: School Library Support SpecialistDepartment: Library ServicesReports To: Principal & Library Media CoordinatorPosition Summary: The School Library Support Specialist plays a vital role in managing library resources at educational institutions, curating suitable materials for both students and educators,...


  • Rockford, Illinois, United States Healthcare Support Full time

    Job Title: Travel Nurse RN SpecialistJob Summary:Healthcare Support is seeking a skilled Travel Nurse RN Specialist to join our team in a Med Surg nursing position. As a Travel Nurse RN Specialist, you will have the opportunity to work in a dynamic and challenging environment, providing high-quality patient care and contributing to the success of our...


  • Rockford, Illinois, United States Healthcare Support Full time

    Job Title: Travel Nurse RN SpecialistWe are seeking a skilled Travel Nurse RN Specialist to join our team at Healthcare Support.Job Summary:As a Travel Nurse RN Specialist, you will provide high-quality patient care in a Med Surg setting. This is a fantastic opportunity to work with a reputable healthcare organization and gain valuable experience in a...


  • Rockford, Illinois, United States Clarvida, LLC Full time

    Position OverviewAs an Administrative Office Specialist at Clarvida, LLC, you will play a crucial role in maintaining a well-organized and efficient office environment. This position is designed for individuals who can provide essential administrative support to our management team while exercising independent judgment and initiative.Key...


  • Rockford, Illinois, United States Healthcare Support Full time

    Job DetailsJob Title: Travel Nurse RN SpecialistSpecialty: NeurosurgeryEmployment Type: TravelShift: 12 hours, daysHours per Week: 36Duration: 8 weeksPerks:Up to $500 travel reimbursement paid out first checkOvertime and Loyalty bonusesLicense and certification reimbursementsImmediate enrollment in health insuranceAbout the RoleHealthcare Support is seeking...


  • Rockford, Illinois, United States Healthcare Support Full time

    Job Title: Travel Nurse RN SpecialistJob Summary:Healthcare Support is seeking a skilled Travel Nurse RN Specialist to join our team in a Neurosurgery role. As a Travel Nurse RN Specialist, you will have the opportunity to work with a reputable healthcare organization and provide high-quality patient care in a dynamic and challenging...


  • Rockford, Illinois, United States Healthcare Support Full time

    Job Title: Travel Nurse RN SpecialistJob Summary:Healthcare Support is seeking a skilled Travel Nurse RN Specialist to join our team. As a Travel Nurse RN Specialist, you will have the opportunity to work in a dynamic and challenging environment, providing high-quality patient care and contributing to the success of our healthcare...


  • Rockford, Illinois, United States Galapagos Rockford Charter School Full time

    Special Education Support Specialist RolePosition Overview: This role is dedicated to assisting students in accordance with their Individualized Education Program (IEP) requirements within the mainstream classroom environment. This is a full-time opportunity. *Key Responsibilities Collaborate with students in small groups or through individualized support to...


  • Rockford, Illinois, United States Healthcare Support Full time

    Job Title: Travel Nurse RN SpecialistJob Summary:Healthcare Support is seeking a skilled Travel Nurse RN Specialist to join our team. As a leading healthcare employment partner, we provide national healthcare and medical recruiting services with the highest degree of success.Job Responsibilities:Provide high-quality patient care in a medical surgical...


  • Rockford, Illinois, United States Healthcare Support Full time

    Job Title: Travel Nurse RN SpecialistJob Summary:Healthcare Support is seeking a skilled Travel Nurse RN Specialist to join our team. As a leading healthcare employment partner, we provide national healthcare and medical recruiting services with the highest degree of success.Job Responsibilities:Provide high-quality patient care in a Med-Surg...


  • Rockford, Illinois, United States Homes Now Full time

    Job OverviewHomes Now is seeking a dedicated Office Coordinator to manage various clerical responsibilities within our organization. This role involves handling incoming communications, welcoming clients, and overseeing document management. The ideal candidate will possess strong organizational skills and a friendly demeanor.Key Responsibilities:Manage...


  • Rockford, Illinois, United States Homes Now Full time

    Job OverviewHomes Now is seeking a dedicated Office Coordinator to manage various clerical responsibilities within our organization. The ideal candidate will be adept at handling incoming communications, welcoming clients, and overseeing documentation and office operations.Key Responsibilities:Manage incoming calls and correspondence efficiently.Organize and...


  • Rockford, Illinois, United States Amergis Educational Staffing Full time

    Job OverviewThe Educational Support Specialist plays a vital role in assisting students who require instructional and behavioral support under the guidance of the special education department or designated supervisor. This position may also involve providing essential services to help students with personal care, mobility, and therapeutic needs as determined...

  • IT Support Specialist

    3 weeks ago


    Rockford, Illinois, United States FurstStaffing Full time

    Position OverviewAre you an enthusiastic technology expert with a commitment to delivering outstanding client support? We are looking for a proficient IT Support Specialist to become a vital member of our innovative team. In this role, you will play a crucial part in maintaining the functionality of desktop environments and providing assistance for various...


  • Rockford, Illinois, United States Healthcare Support Full time

    Job DetailsJob Title: Travel Nurse RN Orthopedic Surgery SpecialistJob Type: Travel NursingSpecialty: Orthopedic SurgeryDiscipline: Registered Nurse (RN)Shift: 12 hours, nightsHours per Week: 36 hoursDuration: 8 weeksEmployment Type: TravelAbout the JobHealthcare Support is seeking a skilled Travel Nurse RN Orthopedic Surgery Specialist to join their team....