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Human Resources Assistant

2 months ago

Concord, United States White Mountains Community College Full time

SCOPE OF WORK: Reporting to the Director of Human Resources at NHTI, Concord’s Community College, assists with the daily functional activities of the college’s Human Resources Department. Prepares, reviews, and maintains human resources forms and records, performs human resources functions including coordinating recruitment & onboarding activities, scheduling employee orientations or training, and assisting with payroll auditing and human resources documentation. PRINCIPAL DUTIES AND RESPONSIBILITIES: Performs daily human resources functions in a variety of areas, including recruitment, onboarding and training for staff, faculty, and adjunct faculty. Assists in maintaining personnel records and information, performs data entry (ADP, E-Verify, Ev5, Banner SCT) and prepares reports and documents, as assigned. Coordinates the onboarding process for new employees (staff, faculty & adjunct faculty), including preparing & processing paperwork, scheduling orientation sessions, and facilitating all employee onboarding. Serve as the primary point of contact for new hire paperwork questions, provides assistance and support throughout the onboarding process. Ensures all necessary documentation and compliance requirements are completed accurately and in a timely manner. Assists in distributing and tracking performance evaluation forms for full-time and part-time employees to the designated supervisor for completion and monitors progress to ensure completion of said evaluations on an annual basis. Prepares new hire orientation packets; and completes special projects, as assigned. Assists in maintaining up-to-date job descriptions for all full-time and part-time positions at the college. Assists with the implementation of recruitment strategies and processes for full-time and part-time positions and adjunct faculty for NHTI- Concord’s Community College. This may include assisting with placing recruitment ads, corresponding with applicants, revising job descriptions, obtaining approval, and providing information and technical assistance to interviewers and search teams regarding effective and legal interviewing techniques, and college policy and procedures. Works with the Director of Human Resources to improve the on-boarding process for new employees. This may include assigning mentors, conducting surveys of new hires and their mentors, preparing mentor kits, etc. Provide administrative support to the HR department as needed, including filing, photocopying, and organizing documents. Complies with all college, system, state and federal rules and regulations. Other duties as assigned. QUALIFICATIONS: Education: Associate’s degree in human resources management, business administration, or related field. Experience: Two (2) years' office or general administrative support experience in the field of human resources or payroll. Each additional year of approved work experience may be substituted for one year of required formal education. License/Certification: Valid driver’s license or access to transportation for statewide travel. DESIRED QUALIFICATIONS: Demonstrated excellent interpersonal skills including the ability to work cooperatively and effectively with staff, faculty, students, and the public in person and over the telephone. Effective project management, organization, communication, and problem-solving skills. Ability to understand, interpret and apply policies and regulations. Detail oriented and ability to enter data efficiently and accurately. Demonstrated proficiency with word processing and spreadsheet applications, specifically Microsoft Word, Excel and Access. Effective oral and written communication skills. Knowledge of correct English grammar, spelling and punctuation and the ability to communicate effectively both orally and in writing. Ability to perform detail work with a high degree of speed and accuracy; ability to effectively organize, prioritize and complete tasks independently in a fast-paced environment with frequent interruptions and conflicting deadlines. Knowledge of office methods, procedures, and practices. Ability to work independently, to make independent decisions and exercise sound judgment. Demonstrated ability to maintain a positive demeanor and attitude during busy and stressful periods. Ability to establish and maintain effective working relationships in a team-oriented environment. Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive information and material. DISCLAIMER STATEMENT: This class specification is descriptive of general duties and is not intended to list every specific function of this class title. Notice of Non-Discrimination: The Community College System of New Hampshire is an equal opportunity employer. The Community College System of NH does not discriminate on the basis on race, creed, color, religion, national or ethnic origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, or military, veteran, or marital status.

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