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Administrative Assistant, School Based Programs

2 months ago

Brooklyn, United States RiseBoro Community Partnership Full time
Job Details

Job Location
125 COVERT STREET - BROOKLYN, NY

Position Type
Full Time

Education Level
High School

Salary Range
$20.00 - $21.50 Hourly

Travel Percentage
None

Job Shift
Day Shift

Job Category
Nonprofit - Social Services

Description

Organizational Overview

RiseBoro Community Partnership is a comprehensive agency that serves underserved communities in New York City. Since its inception in 1973, RiseBoro has collaborated with community leaders, government agencies, and private investors to address housing, health, and service needs. Their programs span various areas, including housing, senior services, health care, youth development, education, empowerment, community development, arts programming, skills training, homelessness prevention, and access to healthy foods.

Here are some highlights:

Youth Center: RiseBoro converted 30,000 square feet of vacant land into a youth center, providing local youth and their families with opportunities for skill development, mentorship, and growth.

Senior Services: RiseBoro was designated the first Innovative Senior Center in Brooklyn by the NYC Department for the Aging. Their extensive programming includes health management, physical exercise, and nutritional programs, collaborating with local hospitals and universities.

Affordable Housing: RiseBoro is involved in affordable housing projects, such as the Hunters Point venture, which includes 1,100 apartments and retail/community space. 80% of the units are permanently affordable or earmarked for seniors.

RiseBoro's mission is to empower communities to thrive, regardless of the odds. They work toward a city where zip codes don't determine health outcomes, housing stability, or economic power.

If you're interested, consider becoming part of the RiseBoro community.

Candidates must have the required qualifications to be considered for the position. The salary or hourly rate offer will be based on the candidate's experience in the exact or comparable position and additional preferred qualifications will be considered.

PURPOSE OF POSITION:

In addition to supporting all programmatic offerings and completing any tasks deemed necessary by the Program Director, essential duties and responsibilities include:

Schedule: Monday - Friday, 35 hours/week (Day Shift)

Salary: $20 - $21.50/hour

ROLES, RESPONSIBILITIES AND ESSENTIAL DUTIES:

Administrative Support, Compliance, & Implementation
  • Perform clerical duties such as typing, filing, answering telephones and emails, ensuring messages are transmitted and received.
  • Assist the Program Director and Assistant Director with registration, maintenance of participant records and attendance on paper and on DYCD systems, ensuring records and files are up-to-date.
  • Document face-to-face, telephone, and Zoom communications with guardians and participants.
  • Fill-in staffing gaps by assisting with classroom monitoring, program meals, and COVID-19 screenings/contact tracking.
  • Assist the Program Director and Assistant Director with coordination of special events, projects and trips.
  • Assist with creation and implementation of the program schedule, and enrolling participants in scheduled activities as instructed by Program Director.
  • Provide overall support and assistance to the program.
  • Contact guardians of participants to follow up on applications, records, attendance, and participation.
  • Assist parents/guardians in application and enrollment process, as needed.
  • Along with Program Director and Program Coordinator, assist in the provision of family/caregiver support and resources.
  • Assist with any program activity deemed necessary by the Program Director and Program Coordinator.
  • Create program materials including calendars, flyers, and promotional media.
  • Maintain office supplies and inventory, creating and placing purchase orders as necessary.
  • Initiate calls and outreach to participants, stakeholders and vendors upon request of the Director.
  • Other related assignments as directed by Program Director and program administrators.
Program Development
  • Assisting with creation and implementation of the program schedule, and enrolling participants in scheduled activities as instructed by Program Director.
  • Assisting in the organization and implementation special projects.
Program Procedures and Safety
  • Complying and enforcing all health and safety guidelines and regulations set forth by the RiseBoro Youth Center, the NYS Department of Health, NYC Department of Health, and the Centers for Disease Control.
  • Assisting Program Director with resolving participant medical or behavioral incidents quickly & appropriately.
  • Informing the Program Director and Program Coordinator of any issues and providing written statements when necessary.
REQUIRED SKILLS/QUALIFICATIONS:
  • Must be detail oriented, highly organized, and have the ability to prioritize tasks and meet deadlines.
  • Must have a passion for working in service to the success of youth programs, and be willing to go above and beyond program mandates for the benefit of the children.
  • Ability to work independently and collaborate with a team, working well with others to inspire success.
  • Must be organized, detail-oriented and able to multitask, take initiative, and work independently on tasks.
  • Ability to effectively prioritize responsibilities, set and meet deadlines; with strong communication & writing skills.
  • Previous experience working in an administrative support capacity.
  • At least two years experience working with young people preferred.
  • Bilingual in English & Spanish is a plus
SKILLS, KNOWLEDGE & ABILITIES:
  • High School Diploma or equivalent


Equal Employment Opportunity (EEO)/Affirmative Action Policy

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro offers reasonable accommodation based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.