Grants & Contracts Specialist

11 hours ago

Chicago, United States DePaul University Full time
The Highlights: As part of the Office of Research Service's award management team, this position provides comprehensive support for and monitoring of all actions associated with DePaul's externally funded grant awards, and it promotes the effective and the compliant use of grant funds by DePaul centers with multiple grant awards.

What You'll Do:

  • Award Acceptance and Setup
    Sets up grant awards within the BlueSky Project module. In doing so, abstracts key information regarding the project and the award from multiple proposal and award documents to create an award profile; translates the award budget into DePaul's budget categories, taking into account any cost sharing committed; identifies and enters project milestones for which DePaul will be responsible; and works with Restricted Accounting to finalize the grant award.
  • Award Maintenance
    Provides a range of technical support and guidance to PIs during the implementation of the grant award. This includes working with PIs to: establish new positions included in award budgets; monitor spending rates and develop spending projections; address budget error reports from Restricted Accounting, processing salary reallocations/redistribution and cost transfer requests, as needed; prepare and process requests for budget modifications and for other award modifications, including no-cost extensions and changes in the scope of work.
  • Award Closeout
    Works with PIs to help ensure well-managed grant closeouts. Monitors upcoming closeouts and sends periodic reminders to PIs. Reviews closeout procedures as well as roles & responsibilities with PIs. Works with PIs to reassign grant staff and redistribute salary costs; coordinate the closeout with vendors and subrecipients; identify and move or end recurring costs; monitor spending to achieve a full utilization of the grant funds.
  • Personnel Management

1. For all externally funded grant awards, monitors and manages expenses associated with personnel assigned entirely or partially to the corresponding grant accounts. In doing so, maintains a comprehensive, up-to-date schedule of faculty distributions and course buyouts; reviews reallocation/redistribution paperwork to assign or de-assign salary payments to grant accounts; resolves grant-related salary budget issues identified by Restricted Accounting or other DePaul offices.
2. Coordinates the process for disbursing summer faculty compensation from all external grant awards.
3. For DePaul Centers funded by multiple external grant awards, collaborates with Principal Investigators and Budget Managers to promote the effective and compliant use of grant funds. This includes providing monitoring and support to help ensure that staff are appropriately funded; grant funds are utilized as proposed; residual balances under service agreements are satisfactorily assigned; budget modification requests are correctly prepared, as needed; and extensions are considered and solicited as needed.
4. For DePaul Centers funded by multiple external grant awards, promotes effective position management. Works with Principal Investigators and Budget Managers to establish new positions (or transfers positions, if appropriate) for new grant accounts that have a salary components; redistributes positions as required and monitors all personnel actions and expenses for compliance with project budgets and sponsor guidelines.

  • This position is integral to the management of over 200 active grant awards totaling over $50 million and of approx. 200 internal grants totaling $2.6 million.
What You'll Need:
  • Bachelors required
  • Excel or Database program (Access) required.


Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Top choice medical, dental, and vision benefits.
  • Retirement plan matching contribution of 10%.
  • Tuition waivers for employees and dependents.
  • Generous paid time off, sick time, holidays, floating holidays, and more
  • Full-Time Benefits
For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.


Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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