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Grants and Contracts Specialist

2 months ago

Chicago, Illinois, United States The University of Chicago Full time
About the Role

This position provides professional support for pre-award and/or post-award activities related to grant and contract proposals and funding within a department or unit.

Key Responsibilities
  • Serves as a primary account administrator for account owners.
  • Prepares detailed expense budgets based on awarded funds from the agency.
  • Allocates, authorizes, monitors, and controls expenses.
  • Maintains accounts, including oversight, reconciliation, and error correction.
  • Performs financial forecasting.
  • Proposes solutions to discovered problems and fixes according to proper policy and procedure.
  • Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
  • Prepares summaries of grants and effort allocations for Principal Investigators.
  • Meets regularly with Principal Investigators regarding grant portfolio, expense allocation, and responds to Principal Investigators' questions.
  • Coordinates with other departments/units/division regarding multi-investigator grants.
  • Communicates status of faculty accounts to department administration and other appropriate parties on a regular basis.
  • Serves as department contact for annual audits and agency site visits.
  • Interacts with University Research Administration, faculty, postdocs, grad students, departmental HR and post-award colleagues, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
  • Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting.
  • Responsible for all data entry and preparation of grant reports and trend analysis.
  • Handles straightforward post-award activities, including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Requirements
  • Education: Minimum requirements include a college or university degree in a related field.
  • Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
  • Certifications: ---
  • Preferred Qualifications: Education: Bachelor's degree or higher in accounting, business administration, or science, strongly preferred. Experience: Administrative, accounting, or grant and contract administration experience. Experience with budgets, ledgers, invoices, and fiscal reporting. Experience in one or more aspects of sponsored program administration in a research environment. Experience with accounting systems. Knowledge of Microsoft Office, financial computing, and database software applications.
Preferred Competencies
  • Computer skills, including word processing, database management, and spreadsheet skills.
  • Knowledge of federal and non-federal grant and contract policies.
  • Excellent oral and written communication skills.
  • Attention to detail.
  • Flexible and adaptable work style.
  • Strong organizational skills.
  • Ability to research issues and propose solutions.
  • Demonstrated initiative in improving processes and enhancing systems.
  • Ability to exercise sound judgment, discretion, and tact.
  • Excellent independent time management skills, along with the ability to handle multiple and concurrent tasks within deadlines.
  • Ability to interact with others using tact and diplomacy.
  • Knowledge of research methods and funding sources.