HR Assistant

4 days ago

New York, United States Align Full time

Join the Team

Is technology your passion? Do you want to work with smart, forward-thinking individuals? Do you want to grow in career you love?

At Align, our professionals are the key to our success. We don't just hire talent, we invest in exceptional people who are forward-thinking, results-driven, and passionate about what they do. We're a group of tech-savvy professionals who are motivated by making an impact. Our culture is one of unbounded opportunity that celebrates the passions, skills and ideas of our team-work hard, play hard, be smart

We believe great communities lead to great companies. That's why we offer a dynamic workplace where you feel inspired, engaged and innovative. We offer professionals opportunities to train in the leading technologies, make an impact within the industry and acquire valuable new skills whether on client sites or in one of our regional offices.

A rewarding opportunity for a detail oriented Human Resources Assistant who has organizational, analytical and relationship management skills to provide HR support in a fast paced and rapidly growing corporate environment.

Position Overview

We are seeking an Human Resources Assistant that is enthusiastic, organized, high-energy, and has one to three years of relevant experience. The ideal candidate will have experience with new employee set up, on boarding, and some familiarity with payroll. Qualified candidates must have strong communication, analytical, follow up skills and attention to detail. Successful candidates will be tasked with assisting in day-to-day HR Administrative support for an IT Professional Services organization including onboarding employees, being a back up for payroll and assisting with training and career management programs. This person will provide administrative support on various HR programs and initiatives. This will include maintaining accurate reports and assisting on various administrative duties.

A successful candidate will demonstrate initiative and self-direction in fast paced, growth oriented company. This person must have an assertive personality, positive attitude, a sense of urgency and the ability to prioritize tasks. We prefer someone with 1+ years of relevant HR experience, but would consider a recent college graduate with transferable skills and the aptitude to learn and grow quickly. Strong organizational skills and the ability to build a effective working relationship with employees is imperative.

  • This hybrid position will report to our Midtown Manhattan Office in New York City approximately 3 to 4 days per week. This person will be expected to work in their Iselin, NJ office 2+ days a month, or as needed. Some occasional overtime may be required.
  • This is a full-time position offering a competitive salary in the $60K to $75K range depending on experience, paid overtime, and other compensation.
Responsibilities
  • Meet with and set up part time employees and new hires including completing onboarding, checking for accuracy and ensuring all proper paperwork is in place
  • Maintain personnel files and coordinate with payroll as needed
  • Assist with various Human Resources Projects and initiatives
  • Help with scheduling training and coordinating our Career Management Programs
  • Administer employee programs and facilitate employee social events
  • Help with setting up new hires, collecting time sheets and work with payroll to ensure accuracy
  • Coordinate career meetings as needed (booking conference rooms, teleconferences, catering, etc.)
  • Provide administrative support to the HR team - Assist with the administration of projects, including acting as scribe and transcribing meeting minutes, making updates to budget and project plans, monitoring job costing sheets, etc.
  • Prepare reports, by collecting and analyzing information using Visio, Power Point, Word, Excel, and Access & SharePoint
  • Attend meetings and events, take notes, and coordinate follow up activities and deliverables
  • Update phone lists, company directory and other internal documents
  • Vacation, personal day and sick time tracking
Qualifications
  • BA / BS degree is preferred, but not required, and 1 to 3 years of relevant HR Assistant experience is preferred
  • 1 to 3 years of relevant experience in an office management, administrative support, HR assistant, or an account payable / accounts receivable (AR / AP) role in a fast paced work environment would be considered
  • Some HR experience specifically including onboarding new hires, payroll processing, or assisting with new hire paperwork is required
  • Superior multi-tasking and organizational skills, must have the ability to manage multiple priorities and deliverables
  • Ability to build rapport and successfully interact with managers
  • Must have an outgoing personality and be able to help build social camaraderie in the office
  • Solid analytical skills possessing the ability to create reports and analyze date using Excel (macros /pivot tables / graphs / charts) is preferred, but training can be provided
  • Experience with ADP Workforce Now (or similar HRIS systems) would be preferred
  • Excellent business writing skills and the ability to author professional memos, reports, and correspondence
  • Solid MS Office experience including Power Point and the ability to create attractive and engaging presentations
  • Excellent work ethic and customer focus
  • Initiative and follow through are key characteristics
  • Strong time-management and follow-up skills are necessary
  • Excellent communication skills

Tier 1

PM20

Align is a premier global provider of technology infrastructure solutions.

Align specializes in designing and deploying technology infrastructure solutions from the desktop to the data center as well as providing managed IT services for clients.

Our professional services team, which includes Workplace Technology, Data Center Solutions and Migrations & Cloud provide strategic consulting, design, project management, engineering, implementation and support. Our best-in-class Managed Services team provides IT services and cybersecurity advisory for clients within the Alternative Investment industry. Align is a Microsoft Tier 1 Cloud Solutions Provider (CSP) and Gold Partner.

Our client centric approach and passion for driving IT innovation has enabled us to provide tailored solutions and business transformations for over three decades. Leading firms have relied on Align to provide forward-thinking technology strategies that support their current and future business needs.

Our teams have flawless track records of delivering technical solutions and have established long-standing relationships with an impressive client list of both Global 1000 and SMB clients. We work across a diverse list of industries including financial services, life sciences (pharmaceutical and health care), retail, technology, media and telecommunications.

For more information, visit: www.align.com

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