Accounts Payable Associate
1 month ago
Description
Imprimus Labels and Packaging is a well-established leader in the label printing industry. With six plant locations in California, Ohio, Tennessee, and Texas, we produce top-quality products for the demanding requirements of the cosmetics, personal health care, beverage, food, and dietary supplements markets.
We are passionate about our employees' development and success and encourage them to make a difference. Our Core Values play a meaningful role in our employees' lives.
Job Summary:
The Accounts Payable Associate's primary responsibility will be supporting activities in Finance and Accounting.
Essential Functions:
Open, sort, and distribute invoices and mail.
Gather, review, and prepare invoices with 3 way-matching process of vendor purchase orders.
Code and match invoices for general expenses.
Enter invoices into the ERP system.
Review aging weekly and pay vendors.
Pay vendors via check, credit card, and ACH.
Prepare a Positive Pay file for the bank.
Maintain and reconcile company credit cards.
Respond timely to vendor inquiries.
Verifies accounts by reconciling vendor statements against AP Aging monthly.
Confirm approval on all invoices and check requests and obtain approvals as needed.
Resolves account discrepancies by investigating documentation, payments, or adjustments.
Set up and maintain vendors in the ERP system. Gather necessary W-9 info.
Support preparation of the 1099 process yearly.
Pays invoices by verifying transaction information, scheduling and preparing disbursements, and obtaining authorization of payment.
Maintains financial security by following internal accounting controls.
Maintains financial historical records by filing accounting documents.
Gather data for accruals for expenses and inventory items monthly for accounting staff.
Ability to consistently meet all deadlines.
Support the Accounting team with audits, ad hoc analysis, and projects.
Possesses excellent organizational skills.
Will be cross-trained and be the backup for Accounts Receivable Associate.
Experience/Training/Education:
High School Diploma or equivalent
5 years of Accounts Payable
Skills:
General office experience
Microsoft Office products, specifically Excel
Label Traxx knowledge helpful but not required
Excellent verbal/written communication skills
Benefits:
Benefits Start First of the Month after hire
401k with company match
Free $100,000 life insurance
Free Long Term Disability
Partial Employer-funded Health Savings Account
Kaiser and United Healthcare insurance plans
Employee Assistance Program (EAP)
Physical Demands and Work Environment : The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers to handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. This position's specific vision abilities include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
EQUAL OPPORTUNITY EMPLOYER : We are an equal-opportunity employer and make employment decisions based on merit and other legitimate business reasons. We want to have the best available people in every job. Therefore, we do not discriminate and do not permit its employees to discriminate against other employees or applicants because of race, color, creed, sex, gender, transgender status, age, sexual orientation, national origin, citizenship, ancestry, religion, marital status, military service/veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by local, state or federal law.
Requirements
Experience/Training/Education:
High School Diploma or equivalent
5 years of Accounts Payable experience
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