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Recruiting Coordinator
2 months ago
General Purpose:
The Recruiting Coordinator handles full cycle recruiting of and logistics for one or more of the following: attorneys, summer clerks, interns, paralegals, select tax, and/or government specialists among all H&H offices. Works with attorneys, paralegals, staff, summer clerks, applicants, law schools, and regional offices in implementing firm's recruiting functions. This role is focused specifically on lateral attorney recruiting.
Essential Duties/Responsibilities:
Coordinates attorney, paralegal, select tax, government specialists, and/or law student or patent intern recruiting activities and efforts for all H&H offices.
Conducts initial review of resumes and screening of candidates by phone or in person as requested; Provides recommendations to Director, Recruiting Manager, and hiring partners. Responds accordingly to all applications.
Leads full-cycle interview scheduling process, including direct contact with candidates and headhunters as required, coordinating attorney schedules, finalizing half to full-day interviews, distributing interview schedules, and opening/closing interviews or meeting with candidates upon arrival; Quickly responds and adapts to time-sensitive scheduling changes and urgent attorney and/or candidate requests related to upcoming interviews.
Prepares and circulates reports, daily lists for other administrative departments, new hire paperwork and announcements regarding newly hired attorneys, summer clerks, and paralegals; Submits conflicts review and background check processes for all attorney, summer clerk, paralegal, patent professionals, and patent engineer intern hires
Responsible for the travel and hotel arrangements and all other administrative details for local and out-of-state candidates.
Coordinates attorney and paralegal onboarding logistics among multiple administrative departments for all H&H offices. May coordinate select intern or summer clerk onboarding logistics as well.
Distributes and collects post interview evaluations; provides evaluation summaries to hiring partners.
Conducts reference and fact checks.
Serve as a member of recruiting-focused committees as appropriate; contributes to the preparation for such meetings.
Supports Director and Recruiting Manager in developing and monitoring recruiting strategies and in carrying out the firm’s commitment to diversity and inclusion.
Works with Financial Services to disburse bar stipends to eligible incoming entry-level associates.
Monitors market trends and keeps Director and Recruiting Manager apprised of trends in attracting and retaining top talent, planning events, and other relative industry intelligence.
Assumes primary responsibility for accurately entering data into recruitment databases, generating reports, correspondence, schedules, and other data requests as requested by Director and Recruiting Manager.
May provide support in strategy and coordination for undergrad patent engineer intern recruiting, law school recruiting and annual summer clerk program.
Provides administrative support for all special projects, as requested.
Competencies:
Job Knowledge & Technical Skill:
Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
Communication:
Understands the importance of and demonstrates verbal, written, and non-verbal communications.
Team Player:
Works within team and cross-functionally to meet required results.
Customer/Client Experience:
Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
Supervisory Duties (if applicable):
None.
Job Qualifications (Education, Experience and Certification):
Bachelor’s degree required or equivalent experience
2+ years of recruiting in a professional services industry required. Preferably law firm recruiting, executive recruiting, and/or other client-service industry recruiting.
Excellent interpersonal skills and attitude
Independent thinker; ability to be flexible
Excellent organizational and administrative skills, particularly regarding interview scheduling.
Excellent oral and written communication skills
Strong organizational skills and ability to work under pressure and meet deadlines.
Strong work ethic and ability to maintain strict confidentiality
Quickly responds and adapts to time-sensitive scheduling changes and urgent attorney and/or candidate requests related to upcoming interviews.
Experience coordinating programs for multi-office locations
Excellent computer and software skills in MS Word, Excel, Outlook required
Preferred experience with viRecruit, viDesktop, and UKG
Physical Requirements:
While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.
The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.
The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Schedule:
At this time this position allows for a hybrid schedule and our team members are expected to be in the office Mondays and Thursdays, with flexibility to switch days as needed with approval. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office days requirement.
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