Controllers - Fund Accounting - Administrative Assistant (Dallas, TX)

1 week ago

Dallas, United States Paladin Consulting Full time
Job Title: Controllers - Fund Accounting - Administrative Assistant
Work Location: Dallas,TX
Duration: 6 month contract
Education/Experience Required: 3+ years of experience.

Job Description & Responsibilities :
  • Provides administrative support in a complex team environment to a senior group or executive.
  • Maintains complex and detailed calendars and prioritizes meeting requests and related logistics.
  • Coordinates complex, senior-level internal/ external meetings and conference calls.
  • Handles phones calls and interacts with high level business leaders in a professional and effective manner.
  • Supports internal and external managers or clients and coordinates with other admins
  • Coordinates domestic and international travel arrangements and processes expense reports for team members.
  • Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested, including posting team on office events impacting all divisional employees.
  • Maintains understanding of firm policies and handles certain issues independently.
  • Manages monthly invoices and arranges for payment.
  • On-boards new hires, processes new employees, transfers, termination, etc.
  • On-boards contingent workers including requesting appropriate systems access and coordinating with managers and Managing Directors
  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or planning and coordinating group events.
  • Orders supplies and keeps inventory well-stocked.
  • Assist with time reporting and follow up as well as billing processes for contingent workers (Artemis - time reporting system champion; follow-up with contingent workers for timely reporting of hours and projects)
  • With guidance and oversight by senior departmental leaders, assist with the following
  • Reviewing evidence of control performance for assessment of control environment
  • Update and maintain process documentation for policy and procedures in Firmwide applications
  • Oversee requisition process for users entitlement
  • Assist in compiling data for ad hoc data requests for reporting needs from various Firmwide team
  • Assist in oversight of record retention and maintenance policies
  • Coordinate ad-hoc reporting requests that fall across multiple teams
  • Assist with running routine reports across out of various systems

Skills & Qualifications :
  • Prefer 3+ years of experience.
  • Requires excellent interpersonal and communication skills.
  • High attention to detail.
  • Ability to maintain high standards despite pressing deadlines.
  • Ability to solve problems quickly and efficiently.
  • Strong knowledge of general business, corporate and government cultures.
  • Ability to handle highly sensitive, confidential and non-routine information.
  • Self-starter with excellent anticipation skills; problem solving; follow up.
  • Demonstrated dependability and sense of urgency about getting results.
  • Demonstrates high degree of integrity and confidentiality.
  • Strong organizational skills.
  • Comfortable working with people at all organizational levels.
  • Comfortable working in a sometimes hectic, high pressure environment.
  • Ability to display a consistent, professional degree of communication
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
  • Must be able to prioritize a variety of time-sensitive tasks.
  • Must have excellent judgement; independent thinker and resourceful.
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
  • Team player with a positive attitude.
  • Highest degree of integrity, professionalism, diplomacy and discretion required.

For more information or to view other opportunities, visit us at www.paladininc.com.

Paladin Consulting is an EEOC employer.

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