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Office Assistant/Receptionist

2 months ago

Upper Darby, United States Pritchard Industries Full time

Pritchard Industries Company is seeking an Office Assistant/Receptionist in the Upper Darby, PA area. This position will provide support to the operations team, clients, and vendors through a variety of tasks. Basic Accounting experience and Bilingual highly preferred.

Duties/Responsibilities:

  • Provides administrative support and assistance to the Branch VP and Operations team.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes if needed.
  • Performs office tasks including maintaining contracts, bids, ordering supplies, and performing basic accounting.
  • Prepare bid proposals, presentations, and budget letters.
  • Previous knowledge of accounting aspects, Accounts Payable & Accounts Receivable etc. highly preferred
  • Ability to invoice monthly & weekly work orders and invoicing as needed.
  • Able to process large volumes of work order data while carefully reviewing and processing at an efficient rate with minimal data entry errors.
  • Must be able to maintain the normal standard of ethics, conduct and organization policies in job related activities.
  • Must have an excellent command of the English language.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple competing tasks and demands
  • Billing - Filling - Purchase Orders
  • Keep Track of Checklists: Scheduling Invoicing -Accruals -Monthly Closing Report
  • Completes all other duties and service requests as assigned by Accounting Manager
  • Must be strong in Microsoft Office (Excel, Word, Outlook) Data Entry and Dynamic SL
  • Experience in processing supply orders
  • Must have a good personality, eager to learn, committed to providing results, TEAM PLAYER.
  • Performs other related duties as assigned.
Required Skills/Abilities:
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and sometimes stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Ability to type a minimum of 40 words per minute.
  • Proficient with Microsoft Office Suite with the ability to learn new software.
Education and Experience:
  • High school diploma required.
  • Associate's degree in Business Administration. Bachelor's degree preferred but not required
  • At least four years of related experience required.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Job Type: Full Time onsite

Salary: $50k - $60k annually

Work Location: Upper Darby, PA area

Hours: 7:30 am - 4:30 pm, Monday - Friday

Benefits: Medical, Dental, Vision, Paid Time Off

EEO Notice:

Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.