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Event Planner and Manager

1 month ago

Ann Arbor, United States National Association for Catering and Events Full time

The College of Pharmacy, University of Michigan is looking to grow our marketing team with someone who LOVES events and is excited about coming in to develop a purpose-driven strategy and then execute it for the College of Pharmacy. We are looking for a creative thinker who is both managerial and task-oriented and who brings new ideas and contemporary approaches to event planning that represent the maize and blue and our College Currently, we host events to express gratitude to donors, generate excitement for incoming students, celebrate current students, faculty and staff, welcome back alumni, and express pride in UM and the College. This is a new role for the College. You will report to the Director of Marketing and Communications and will partner with a Graphic Designer and Content Manager on your team. You will also work with different stakeholders in the college to plan and execute events to meet their intended purposes and objectives. Responsibilities: Event Conception, Planning, Coordination, and Management Bring event expertise and creative ideas to the College. Audit, assess, and make recommendations for new and existing events and for a purpose-driven event strategy. Offer ideas for everything from branding to experience. Collaborate with others to design, coordinate, plan, manage and execute all events, whether in-person or virtual, including location/site selection, catering/food, audio/visual and other technical support, transportation, and onsite speakers/entertainment, itinerary management, event staffing and coordination of volunteers, event set-up, and clean-up. Events include (but are not limited to): Homecoming weekend, Major Giving Donor Events, Hail Yeah Student Day of Thanks, Alumni and Friends Receptions, Events for the Capital Campaign, White Coat Ceremony, Faculty and Staff Engagement Events, Welcome and End-of-the-Year Picnics, Advance to Candidacy, Research Forum (PharmD) and 3MT (PhD), PharmD banquet, PharmD and BS Commencements. Upcoming events that will require brainstorming and planning: the launch of our new building, and the College's 150th Birthday. Bring new ideas to help build a sense of community across the College, our programs, and all stakeholders (prospective/current students, faculty, staff, donors, and alumni). This may come in the form of new events or additions to existing events. Collaborate with Finance, the Director of Marketing, departments, and the senior leadership team on contracts and costs that align with college and university policies and procedures, while employing creativity to produce the desired experience for participants. Create and document processes, templates, and briefs for events to generate efficiencies in future planning. Collaborative mindset and a team player who builds and maintains good working relationships with speakers, visitors, vendors, university and college colleagues, and service units. Maintain inventory of college collateral and swag, including managing and updating our online swag store with seasonal offerings. Carry out events on time and budget. Event Execution, Logistics, and On-Site Management Ensure all event setup, details, logistics, and run of show are operating as planned. Solve problems spontaneously. Serve as the point person when attending events. Work with others to evaluate event success, assess results, and make recommendations (event debrief). Marketing Administrative Support and Other Duties as Assigned: At the discretion of the Marketing Director, there will be a variety of additional projects and marketing opportunities to work on during event planning downtime. Some examples include assisting the marketing team with daily activities such as organizing digital files, digitizing content, submitting expenses, monitoring the central email address, and learning and executing marketing campaigns and communications tactics. Required Qualifications: Bachelor's degree in hospitality, marketing, or related field Event planning experience may be considered in lieu of a bachelor's degree. 3-5 years of varied event planning, coordinating, execution, and management experience. Knowledge of project management system like Trello or similar. Demonstrated method for creating and outlining project plans to keep the team on track and ensure all deadlines, whether internal or external, are met, from event ideation and design to event takedown and debriefing. Thrive and work in a team environment. Track event details and expenses, develop proposals, and manage events within budget. Customer service, bringing event best practices forward, quality, and a collaborative approach to work. Transport items such as tradeshow cases/containers, setting up/takedown large wall banners, and moving furniture (i.e. tables and chairs) for proper room setup. Experience working in higher education, a plus Experience with University of Michigan policies and procedures, a plus Market to a consumer audience, a plus Available to work outside of business hours, on weekends. The role includes some out of state travel. Benefits at the University of Michigan In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: Generous time off A retirement plan that provides two-for-one matching contributions with immediate vesting Many choices for comprehensive health insurance Life insurance Long-term disability coverage Flexible spending accounts for healthcare and dependent care expenses The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act. The University of Michigan is an equal opportunity/affirmative action employer. #J-18808-Ljbffr