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Accounts Payable Coordinator

4 months ago

Troy, United States Dickinson Wright Full time
Summary: Staff designated at Dickinson Wright PLLC ("the Firm") as Accounts Payable Coordinator - Foreign Specialist are responsible for providing professional support services to Attorneys and Clients of the Firm as assigned on a full time basis unless otherwise arranged with the Firm. Such services frequently include providing accounting support to Attorneys and Clients.

Essential Duties and Responsibilities:

Essential duties and responsibilities of staff designated as Accounts Payable Coordinator - Foreign Specialist at the Firm include but are not limited to:

1. High volume voucher review/input and remittance processing in a multi-currency, multi-entity environment, including:

  • Review incoming payment requests for proper authorization and support in payables routing and approval system
  • Export invoices to/from third-party processor and balance transactions
  • Timely review and posting of vouchers in core accounting system
  • Issue payments via outgoing wire transfer, ACH or check payment on an as needed basis (daily, weekly, monthly)
  • Coordinate and obtain necessary outgoing wire approvals and signatures on checks
  • Release signed checks (mail direct to vendor or distribute to internal contact)
  • Scan Accounting copies and support documentation
2. Review, research and respond to vendor statements and general inquiries within expected timeframes;

3. Communicate difficult messages in a courteous and professional manner;

4. Maintain vendor and payee master files in Chrome River and the Firm's core accounting system;

5. Ensure the Firm obtains FormW-8 and FormW-9 in accordance with established IRS reporting requirements;

6. Participate in the annual Form 1099-MISC preparation, including:
  • Data review and adjustment
  • Form preparation
  • Distribution to vendors
  • Filing with governmental agencies;
7. Serve as a back-up on the client trust disbursement process for US-based offices, including:
  • Review and audit of trust disbursements requests prepared by staff in the Firm's US offices
  • Request additional support documentation and corrections, as needed
  • Generate outgoing payments and internal funds transfers in the Firm's core accounting system and banking software;


8. Perform other tasks and projects as assigned by the Accounts Payable Supervisor and/or the Director of Accounting Operations.

Desirable Qualifications:

Accounts Payable Coordinator- Foreign Specialist must:

  1. Have an Associate degree in Accounting or Finance, preferred, and 2-4 years related experience in a professional service setting;
  2. Strong written and verbal communication skills with a proven ability to consistently display professionalism in tone and spirit;
  3. Demonstrated technical proficiency with business and accounting software applications (ex: Microsoft Excel, Microsoft Word, Microsoft Outlook, Chrome River, Concur, Elite 3E);
  4. Ability to work independently to meet established deadlines;
  5. Assumes responsibility and takes ownership of work;
  6. Attention to detail, while understanding the big picture;
  7. Problem solving skills/ability to transfer technical knowledge from one assignment to the next;
  8. Strong organizational skills.


Working Conditions:

Normal law office environment with little exposure to noise, dust, temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Please note that a variety of factors determine compensation, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law.

Dickinson Wright offers a generous benefits package for eligible fulltime employees within our U.S. offices, including health, dental, and vision; 401(k) and profit sharing plans; paid vacation; and parental leave. Additional elective programs include: a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.