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Administrative Assistant I
2 months ago
Posting Summary
Job Title
Administrative Assistant I
Division
Division of Finance & Administration
Department
Business & Auxiliary Services (Parking & Transportation)
Work Status
Full Time
Position Category
Contractual
FLSA
Non-Exempt
Pay Range
07
Minimum
Commensurate with experience
Maximum
Fund Source
Auxiliary
Job Summary
The Administrative Assistant I, will assist with providing administrative duties and support the office operations with day-to-day activities which takes place in the office suite. The incumbent for this position will be working directly under the supervision of the Parking & Transportation Manager.
Job Duties
Job Duties & Responsibilities:
- Report directly to the Parking & Transportation Services Manager and promptly complete tasks given by other Business & Auxiliary Services staff members.
- Greet, direct appropriately, and assist visitors/customers, answer phone calls, take messages and/or redirect calls accordingly.
- Receive, sort, and distribute incoming mail and promptly prepare outgoing mail (envelopes, packages, etc.). Issue parking permits accordingly while maintaining files and records so they remain updated and accessible.
- Operate copiers, fax machines, and other office equipment while processing and making copies of various documents.
- Learn and operate parking management software and provide BEARcard Office-related functions as needed. Create spreadsheets, labels, and/or Word documents and assist with replying to incoming emails for Parking and Transportation Services.
- Count Parking Permits, activate parking gate access cards, and enter data into a parking management system.
- Provide support with the State Treasurer's Office-related insurance functions-other duties as designated.
Education:High School Diploma or GED.
Experience:
- Two years of office experience providing secretarial/administrative
support, which included the production of documents using automated equipment and
software. - Establish or revise filing systems, either electronic or tangible;
- have a general working knowledge of Microsoft Office;
- be willing to learn various software programs;
- communicate clearly in person and in writing;
- and project a professional and positive image.
- Ability to walk throughout the office suite to retrieve materials for customers and/ or staff persons.
Knowledge, Skills & Abilities
- The ability to ensure the confidentiality of information provided within the office.
- Maintaining organizational skills is paramount in performing the duties of the job.
Posting Detail Information
Posting Number
ST01194
Number of Vacancies
2
Job Open Date
09/03/2024
Application Review Date
Job Close Date
09/24/2024
Special Instructions to Applicant
Please enter two professional references on the References page of the application.
