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Administrative Assistant

2 months ago

Conshohocken, United States Madrigal Pharmaceuticals Inc Full time

This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the pharmaceutical marketplace. This will be a hybrid role (3-4 days per week) in Conshohocken, PA.

Position Responsibilities:

  • Handle complex and changeable calendars, manage and prioritize high volume of meeting requests and scheduling tasks, make complex domestic and international travel arrangements and manage expense reports.
  • Independently organize large internal department meetings onsite or offsite.
  • Actively stay informed of company policies, procedures and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with
  • Prepare and edit reports, spreadsheets, etc. and upload/update files as appropriate.
  • Provide strong collaboration and teamwork skills while working with the Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.
  • The individual selected will maintain security and confidentiality of highly sensitive documents, information and proposals.
Qualifications and Skills:
  • Minimum high school diploma is required; Associate degree is preferred.
  • 6-8 years of administrative support experience is required.
  • Proficiency in Microsoft Office (e.g. Outlook, Excel, Word, PowerPoint) and Concur is required.
  • Strong verbal, written and multi-tasking communication skills are required.
  • Organization skills and ability to establish and revise priorities within scope of responsibilities is required.
  • Ability to be flexible, adapt, respond to shifting priorities and be resourceful in a fast-paced and quick-changing business environment.
  • Ability to use good judgment and work independently, under minimal supervision is required.
  • Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner.
  • Ability to demonstrate professionalism in your communications and ability to maintain confidentiality is required.
  • Ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively in our administrative assistant team.
Compensation:

Base salary is determined by several factors that include, but are not limited to, a successful candidate's qualifications, skills, education, experience, business needs, and market demands. The role may also be eligible for bonus, equity, and comprehensive benefits, which include flexible paid time off (PTO), medical, dental, vision, and life and disability insurance.

Madrigal is an Equal Opportunity Employer. All employment is decided on the basis of qualifications, merit, and business need. Applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex gender identity, sexual orientation, national origin, age, disability, protected veteran or disabled status, or other characteristic protected by applicable federal, state, or local law.

Unsolicited resumes from agencies should not be forwarded to Madrigal. Madrigal will not be responsible for any fees arising from the use of resumes through this source. Madrigal will only pay a fee to agencies if a formal agreement between Madrigal and the agency has been established.

Please be aware that we are currently receiving numerous reports of individuals misrepresenting themselves as Madrigal Pharmaceuticals' Hiring Managers, seeking to engage with job candidates through fraudulent online advertisements or job posting sites. These unauthorized individuals are using Madrigal's name and logo in an attempt to solicit up-front fees and obtain personal information from interested job candidates. Please know that Madrigal does not conduct interviews via text or in chat rooms; conduct interviews via Skype, RingCentral or solely via telephone; charge candidates an advance fee of any kind (e.g., fees for purchasing equipment); nor does it offer positions of employment without undergoing a thorough recruiting process. Interviews with Madrigal are conducted via the Zoom platform.

Please also note that any correspondence with regard to employment would come from an authorized madrigalpharma.com email address or from an email address from one of our trusted search firm partners. We are aware that incorrect/fraudulent email addresses, with Madrigal misspelled, have been utilized in these most recent fraud attempts. If you receive unsolicited employment offers from people claiming to work for Madrigal we recommend that you: do not respond to their questions; do not open any attachments; and do not click on any hyperlinks.