Administrative Assistant

3 weeks ago


Conshohocken, Pennsylvania, United States Hamilton Lane Full time
Job Description

Hamilton Lane is seeking an experienced Administrative Assistant to join our legal team in our Suburban PA offices. As a key member of our team, you will provide administrative support to our Senior Legal Counsel and assist with various tasks related to document management, project tracking, and email management.

Responsibilities
  • Provide administrative support to the legal team attorneys and paralegals, including filing, sorting and distributing correspondence, processing expense reports, scheduling meetings and conference calls, and performing other administrative duties as assigned.
  • Assist paralegal staff with document management, including creating and maintaining electronic files for all fund products and client contracts, coordinating the authorized signing of documents, and other various projects as assigned.
  • Assist with tracking the status of various legal team projects, fund closings, regulatory reporting, service provider agreements, etc. for internal weekly reports.
  • Monitor multiple high volume email inboxes, and respond to a variety of incoming communications both from internal and external parties.
Requirements
  • Minimum 3-5 years of experience in a legal (corporate/real estate), investment industry and/or other financial services setting.
  • Thorough knowledge of Microsoft office applications.
  • Excellent typing, writing and communication skills.
  • Extreme attention to detail, with the ability to organize and meet deadlines.
  • Able to handle multiple tasks/assignments from inception to conclusion with minimal supervision.
  • Collaborative, positive work ethic with a client service approach.
Benefits
  • Competitive salary.
  • Annual discretionary bonus.
  • Comprehensive benefits package including medical, prescription, dental, paid time off, 401k plan, life and disability insurances, tuition reimbursement, employee stock purchase program, health club reimbursement, and flexible spending accounts.

Hamilton Lane is an affirmative action-equal opportunity employer. All qualified applicants will be considered for employment without regard to their race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law.



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