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Project Administrator- South Carolina
2 months ago
Premier Fire & Security, an APi Group Life Safety USA company, has an opening for a self-motivated individual to join our team as a Project Administrator. This position will work from our Hanahan, SC office.
Premier Fire & Security has 49 years of experience in the fire suppression industry and has expanded its footprint to serve customers throughout the Southeast. We offer a range of services including: fire sprinkler systems, security systems, fire alarm and detection systems, special hazards systems, voice data systems and fire extinguisher products.
Benefits include:
Health, Dental, Vision and Life Insurance
Paid Time Off and Paid Holidays
401(k) Plan
Profit Sharing Plan
Employee Stock Purchase Plan
Project Administrator
The Project Administrator is responsible for initiating and executing the administrative functions of construction projects. They will assist the Project Manager and internal stakeholders by administrating the project lifecycle from customer setup to collection of project invoices.
Job Responsibilities
Assist Project Managers with the project setup, labor schedule tracking, project invoicing, and collections of outstanding invoices
Setup newly awarded projects in construction management system
Enter project budgets and assist Project Managers to update budgets as needed
Submit customer and vendor requests for setup in construction management system
Work with Customers and internal stakeholders to keep project billing and collections processes working efficiently
Coordinate project information across multiple departments including Purchasing, Accounts Payable, Payroll, and Finance Management
Maintain, consolidate, and organize various types of records in digital project files
Complete weekly and monthly project billing and cost reporting to enable Project Managers to effectively manage their project portfolio
Prepare weekly timesheet for field employees and enter project hours by employee for processing by Payroll team
Review and code Project Manager credit card expense reports
Contribute to the continuous improvement of project management processes by partnering with other functional areas to identify and drive improved efficiency, effectiveness, and internal controls.
Job Qualifications
Strong computer skills and show propensity to learn new programs quickly
Must be proficient in Microsoft Office (Excel, Word, and Outlook Required)
Proficiency in editing and creating PDF documents (Required)
Effective verbal and written communication skills are vital
Well-developed organization skills to manage multiple projects and priorities
Works well in either team or independent situations
Ability to quickly adapt to evolving environments and responsibilities
Notary Public or willingness to become a Notary Public
Ability to pass a post-offer drug screen and background check
Premier Fire & Security
is a Drug Free workplace and participates in E-verify.
Premier Fire & Security
is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
EOE AA M/F/D/V
Equal Opportunity Employer, including disabled and veterans.
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