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Administrative Assistant III, Field and Client Service

2 months ago

Franklin, United States Northwestern Mutual Life Insurance Company Full time
At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference.

At Northwestern Mutual, we believe relationships are built on trust. That our lives and our work matter. These beliefs launched our company over 160 years ago. Today, they're just a few of the reasons why people choose to build careers at Northwestern Mutual.

We're strong and growing. In a company with such a long and storied history, this may be the most exciting and important time to be a part of Northwestern Mutual. We're strong, innovative, and growing.

We invest in our people. We provide opportunities for employees to grow themselves, their career and in turn, our business.

We care. We make a positive difference in our communities. Nationally, thousands have benefitted from our support of research and programs to fight childhood cancer. Each year, our Foundation, employees, and financial representatives donate time, talent, and financial support to causes they're passionate about.

What You Will Do:

Administrative Assistant III providing support to the VP, Learning & Quality and VP, Resource Planning & Enablement (department heads) and enhancing the operational efficiency and culture of the Field and Client Service team. Proactively manage schedules and complete tasks, while maintaining integrity and discretion. Uniquely equipped to anticipate the needs of your leader, and the team, your contributions will help remove administrative and operational obstacles. Builds relationships and influences across our function and across our organization. Exercises a high level of confidentiality, tact, and diplomacy in supporting the team. Stay current on organization concepts, practices, procedures, and priorities and keep your finger on the pulse of the organization's needs. With tenacity and collaboration ensure responsibilities are completed accurately and delivered in a high quality and timely manner.

How You Will Do It:

  • Independently handle and maintain executives' schedules, appointments, and travel arrangements. Proactively navigates and troubleshoots with a sense of urgency.
  • Agile and collaborative member of the team, willing to step in, and provide broader team support based on capacity.
  • Crafts materials for leadership including spreadsheets, presentations, memos, letters, and forms.
  • Sharp and astute learner, embrace the industry, and demonstrate cultural agility to influence and build strong partnerships.
  • Coordinates department meetings and events; prepares agenda, materials, etc.
  • Assists in preparing and updating reports, dashboards, etc.
  • Point of contact for technology access/services, often functions as PC/LAN contact.
  • Prepares and monitors invoices, submits, and reconciles expense reports.
  • Maintains all department supplies; anticipates needs related to orders.
  • Takes thorough minutes of meetings.
  • Assist with special projects and assignments as needed.
  • Prepares and monitors invoices, submits, and reconciles expense reports.
  • Handles sensitive information in a confidential manner.
Bring Your Best What this role needs:
  • Three or more years of administrative or assistance experience.
  • High school diploma or equivalent; college coursework preferred.
  • Tech savvy; proficient in MS Office at intermediate levels.
  • Exposure to travel planning technology or ability to ramp quickly (Concur, etc.)
  • Strength in planning, organizing, and leading execution.
  • Strong organizational and planning skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem solving.
  • Excels at time management and navigating contending priorities.
  • Polished and professional, relationship savvy, with the ability to interact at all levels.
  • Exercises sound judgement in handling sensitive material.


Benefits:

Great pay package, 401K, Company sponsored retirement plan, educational assistance, Performance based incentive pay, Medical, dental and vision insurance, Parental leave, Caregiver time off....and more.

#LI-Onsite

Compensation Range:

Pay Range - Start:

$22.57

Pay Range - End:

$33.86

Northwestern Mutual pays on a geographic-specific salary structure and placement in the salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity as well as the cost of labor in the market; and other conditions of employment. At Northwestern Mutual, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Please note that the salary range listed in the posting is the standard pay structure. Positions in certain locations (such as California) may provide an increase on the standard pay structure based on the location. Please click here for additional information relating to location-based pay structures.

Grow your career with a best-in-class company that puts our client's interests at the center of all we do. Get started now

We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

If you work or would be working in California, Colorado, New York City, Washington or outside of a Corporate location, please click here for information pertaining to compensation and benefits.