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Accounts Receivable Supervisor
2 months ago
Job Description
Job Description
**Job Overview
**
This position is fully remote - The applicant must reside in the metropolitan area (New York, New Jersey, and Connecticut). **
**
The Accounts Receivable Supervisor leads an accounts receivable team in managing incoming payments, reconciling accounts, and resolving discrepancies. This management role involves overseeing invoice preparation, generating regular reports, and handling customer or internal account inquiries. An Accounts Receivable Supervisor plays a vital role in accounting, finance, and treasury management, while fostering the professional growth of team members and maintaining an efficient receivables process.
Organizational Impact
The Accounts Receivable Supervisor plays a critical role in ensuring that the organization's financial operations run smoothly. The impact of this job on the organization can be summarized as follows:
Improved Cash Flow
: The Accounts Receivable Supervisor is responsible for managing the organization's accounts receivable process, which involves invoicing customers, tracking payments, and following up on overdue accounts. By ensuring that payments are received on time, the supervisor helps to improve the organization's cash flow.
Reduced Bad Debt:
The Accounts Receivable Supervisor is also responsible for identifying and addressing delinquent accounts. By monitoring accounts closely and taking appropriate action to collect outstanding debts, the supervisor helps to reduce bad debt and minimize financial losses for the organization.
Improved Customer Relationships:
The Accounts Receivable Supervisor is often the primary point of contact for customers regarding billing and payment issues. By providing timely and accurate information and resolving issues quickly and efficiently, the supervisor helps to build and maintain positive relationships with customers.
Compliance with Regulations:
The Accounts Receivable Supervisor must ensure that the organization's accounts receivable process complies with relevant regulations and standards. This includes ensuring that invoices are accurate and complete, that payments are properly recorded, and that customer data is protected.
Improved Financial Reporting:
The Accounts Receivable Supervisor plays a key role in ensuring that financial reports are accurate and up-to-date. By maintaining accurate records of accounts receivable and providing timely reports to management, the supervisor helps to improve the organization's financial reporting and decision-making processes.
Key Systems
- Accounting software (e.g., QuickBooks, Sage X3)
- Customer relationship management (CRM) software (e.g., Dynamics 365)
- Microsoft Excel or other spreadsheet software
- Payment processing systems (e.g., PayPal, Paya Connect, Sage Payments)
- Enterprise resource planning (ERP) software (e.g., Anytime Collect(ATC), Power BI, Sequel Server Reporting)
Inputs
- Customer payments and invoices
- Review Sales reports and data
- Assist with Credit reviews and approvals
- Ongoing communication with Order Department and customers
- Accounting software and systems
Outputs
- Daily reports on accounts receivable status
- Supervision and training of accounts receivable staff
- Communication with customers regarding payment status and issues
- Analysis of accounts receivable data to identify trends and areas for improvement
- Development and implementation of policies and procedures to improve accounts receivable processes
Activities:
Accounts Receivable Supervisor Responsibilities:
Submitting and controlling collection procedures given to third party agencies.
Reviewing credit adjustments requested
Work on aging summary, and balances.
Handle phone calls and emails to A/R.
Oversee and assist with processing collections by monitoring and follow up on past due customer accounts.
Training and Supervising accounts receivable staff
Ensure invoices/notices, and daily subsidiary ledger reconciliation to general ledger.
Monitor daily ACH Direct Deposits payments.
Ensure all cash, transfers and credit card payment for customers’ accounts are updated in a timely manner.
Clear and reconcile accounts daily.
Prepare monthly reports on accounts receivable aging and collections performance for distribution to the management team.
Ensure customer account statements and invoices are accurate and being sent to customers.
Investigate and resolve discrepancies in customer payments received.
Coordinate with Order Department to resolve billing disputes and ensure timely payment.
Maintain standard operating procedures for accounts receivable processes
About Us:
Prudent Publishing Company, Inc., established in 1929 and a leading manufacturer of premium quality paper products for the corporate marketplace, is seeking a bright and enthusiastic
Accounts Receivable Supervisor
to join our growing Finance Team based in Northern New Jersey. We offer a comprehensive benefits package including paid vacation, health and dental insurance, 401K and profit sharing, flexible schedules and a friendly work environment.
*****The available position is Full-Time and includes benefits for candidates located in the NJ/NY/CT area *****
If you meet our requirements and have a strong desire to learn and grow with us, please complete our pre-screening questionnaire. A resume and desired salary are required. Cover letter is highly recommended.
Note to Recruiters and Placement Agencies:
Prudent Publishing Company does not accept unsolicited agency resumes. Prudent Publishing Company will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes.
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