Accounts Receivable Supervisor

1 month ago

Ridgefield Park, United States Prudent Publishing Company Full time
Job DescriptionJob DescriptionJob Overview

This position is fully remote - The applicant must reside in the metropolitan area (New York, New Jersey, and Connecticut).

The Accounts Receivable Supervisor leads an accounts receivable team in managing incoming payments, reconciling accounts, and resolving discrepancies. This management role involves overseeing invoice preparation, generating regular reports, and handling customer or internal account inquiries. An Accounts Receivable Supervisor plays a vital role in accounting, finance, and treasury management, while fostering the professional growth of team members and maintaining an efficient receivables process.

Organizational Impact

The Accounts Receivable Supervisor plays a critical role in ensuring that the organization's financial operations run smoothly. The impact of this job on the organization can be summarized as follows:

  • Improved Cash Flow: The Accounts Receivable Supervisor is responsible for managing the organization's accounts receivable process, which involves invoicing customers, tracking payments, and following up on overdue accounts. By ensuring that payments are received on time, the supervisor helps to improve the organization's cash flow.

  • Reduced Bad Debt: The Accounts Receivable Supervisor is also responsible for identifying and addressing delinquent accounts. By monitoring accounts closely and taking appropriate action to collect outstanding debts, the supervisor helps to reduce bad debt and minimize financial losses for the organization.

  • Improved Customer Relationships: The Accounts Receivable Supervisor is often the primary point of contact for customers regarding billing and payment issues. By providing timely and accurate information and resolving issues quickly and efficiently, the supervisor helps to build and maintain positive relationships with customers.

  • Compliance with Regulations: The Accounts Receivable Supervisor must ensure that the organization's accounts receivable process complies with relevant regulations and standards. This includes ensuring that invoices are accurate and complete, that payments are properly recorded, and that customer data is protected.

  • Improved Financial Reporting: The Accounts Receivable Supervisor plays a key role in ensuring that financial reports are accurate and up-to-date. By maintaining accurate records of accounts receivable and providing timely reports to management, the supervisor helps to improve the organization's financial reporting and decision-making processes.

Key Systems

- Accounting software (e.g., QuickBooks, Sage X3)

- Customer relationship management (CRM) software (e.g., Dynamics 365)

- Microsoft Excel or other spreadsheet software

- Payment processing systems (e.g., PayPal, Paya Connect, Sage Payments)

- Enterprise resource planning (ERP) software (e.g., Anytime Collect(ATC), Power BI, Sequel Server Reporting)

Inputs

- Customer payments and invoices

- Review Sales reports and data

- Assist with Credit reviews and approvals

- Ongoing communication with Order Department and customers

- Accounting software and systems

Outputs

- Daily reports on accounts receivable status

- Supervision and training of accounts receivable staff

- Communication with customers regarding payment status and issues

- Analysis of accounts receivable data to identify trends and areas for improvement

- Development and implementation of policies and procedures to improve accounts receivable processes

Activities:

Accounts Receivable Supervisor Responsibilities:

  • Supervisory experience preferred
  • Submitting and controlling collection procedures given to third party agencies.
  • Reviewing credit adjustments requested
  • Work on aging summary, and balances.
  • Handle phone calls and emails to A/R.
  • Oversee and assist with processing collections by monitoring and follow up on past due customer accounts.
  • Training and Supervising accounts receivable staff
  • Ensure invoices/notices, and daily subsidiary ledger reconciliation to general ledger.
  • Monitor daily ACH Direct Deposits payments.
  • Ensure all cash, transfers and credit card payment for customers’ accounts are updated in a timely manner.
  • Clear and reconcile accounts daily.
  • Prepare monthly reports on accounts receivable aging and collections performance for distribution to the management team.
  • Ensure customer account statements and invoices are accurate and being sent to customers.
  • Investigate and resolve discrepancies in customer payments received.
  • Coordinate with Order Department to resolve billing disputes and ensure timely payment.
  • Maintain standard operating procedures for accounts receivable processes


About Us:

Prudent Publishing Company, Inc., established in 1929 and a leading manufacturer of premium quality paper products for the corporate marketplace, is seeking a bright and enthusiastic Accounts Receivable Supervisor to join our growing Finance Team based in Northern New Jersey. We offer a comprehensive benefits package including paid vacation, health and dental insurance, 401K and profit sharing, flexible schedules and a friendly work environment.

***The available position is Full-Time and includes benefits for candidates located in the NJ/NY/CT area ***

If you meet our requirements and have a strong desire to learn and grow with us, please complete our pre-screening questionnaire. A resume and desired salary are required. Cover letter is highly recommended.

Note to Recruiters and Placement Agencies: Prudent Publishing Company does not accept unsolicited agency resumes. Prudent Publishing Company will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes.

  • Accounts Receivable Specialist

    3 weeks ago

    Ridgefield Park, United States EPITEC Full time

    POSITION:Sales Administration Coordinator JOB TYPE:W2, Short-Term Contract, 4 MonthsLOCATION:Ridgefield Park, NJJOB SUMMARY:Assist manager in Sales Administration in the following areas: Sales Promotional claim validation and processing, Sales MDF program analysis, Sales-related chargeback resolution, and various special projects.RESPONSIBILITIES:Validate...

  • Accounts Receivable Specialist

    3 weeks ago

    Ridgefield Park, United States EPITEC Full time

    POSITION:Sales Administration Coordinator JOB TYPE:W2, Short-Term Contract, 4 MonthsLOCATION:Ridgefield Park, NJJOB SUMMARY:Assist manager in Sales Administration in the following areas: Sales Promotional claim validation and processing, Sales MDF program analysis, Sales-related chargeback resolution, and various special projects.RESPONSIBILITIES:Validate...

  • Accounts Receivable Supervisor

    2 weeks ago

    Litchfield Park, United States JCO Workforce Solutions, LLC Full time $70,000 - $80,000

    Job DescriptionJob DescriptionThe Credit and Accounts Receivable Supervisor is responsible for the oversight of accounts receivable and the management and issuance of customer credit in accordance with company policy and applicable laws. This role will ensure the timely collection of outstanding receivables and will work to maintain operational efficiencies...

  • Receivables Operations Supervisor

    2 weeks ago

    Winter Park, Florida, United States Creative Financial Staffing Full time

    Receivables Operations Supervisor Starting $80,000 Fully Onsite Why Consider a Receivables Operations Supervisor Position with This Company? Prominent organization in the construction sector. Substantial potential for career development and progression. Collaborative environment with essential resources and training provided. Comprehensive benefits package...

  • Accounting Supervisor

    2 weeks ago

    Baldwin Park, United States Paramount Logistics Inc Full time $60,000 - $84,000

    Job DescriptionJob DescriptionJob Title: Accounting SupervisorJob SummaryThe Accounting Supervisor will play a key role in overseeing the day-to-day operations of the accounting department and ensuring accurate and Handling the HR matters. Reporting directly to the Accounting Manager, this position supervises a team of accountants and accounting clerks,...

  • Accounting Supervisor

    6 days ago

    Baldwin Park, United States Paramount Logistics Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceCompany partiesCompetitive salaryDental insuranceFree food & snacksHealth insurancePaid time offVision insurance Job Title: Accounting SupervisorJob SummaryThe Accounting Supervisor will play a key role in overseeing the day-to-day operations of the accounting department...

  • Accounts Receivable Specialist

    1 month ago

    Litchfield Park, United States JCO Workforce Solutions Full time

    Job DescriptionJob Description**Job Summary:** We are seeking a detail-oriented Accounts Receivable Clerk to join our team. The ideal candidate will be responsible for managing the accounts receivable transactions, ensuring accuracy, and maintaining updated records. **Duties:** - Process accounts and incoming payments in compliance with financial policies...

  • Accounts Receivable/Billing Specialist

    2 days ago

    Canoga Park, California, United States LHH Recruitment Solutions Full time

    Job SummaryWe are seeking a highly skilled Financial Operations Coordinator to join our team at LHH Recruitment Solutions. As a key member of our financial team, you will be responsible for managing job billings, overseeing collections, and processing receivables and incoming payments in accordance with our financial policies and procedures.Key...

  • Accounts Receivable Specialist

    7 days ago

    Schiller Park, Illinois, United States Brilliant Financial Staffing - IL Full time

    Opportunity for an Accounts Receivable Specialist at Brilliant Financial StaffingWe are seeking a talented Accounts Receivable Specialist to contribute to our esteemed client in the technology sector. This role is pivotal in managing financial transactions and ensuring timely collections.Key Responsibilities of Accounts Receivable Specialist:Perform...

  • Accounts Receivable Manager

    1 month ago

    Winter Park, United States Creative Financial Staffing Full time

    Accounts Receivable ManagerStarting $80,000Fully Onsite in Winter Park, FLWhy Take an Accounts Receivable Manager Role with This Company?Leading company in the construction industry.Significant opportunity for growth and advancement.Team-oriented culture with necessary tools and training provided.Great benefits and a matching 401(k).Responsibilities of the...

  • Accounts Receivable Manager

    5 days ago

    Winter Park, Florida, United States Creative Financial Staffing Full time

    Accounts Receivable Manager Role at Creative Financial StaffingAbout the CompanyCreative Financial Staffing is a leading provider of financial staffing solutions, dedicated to helping businesses succeed in the construction industry.Job SummaryWe are seeking an experienced Accounts Receivable Manager to join our team. As a key member of our financial...

  • Accounts Receivable Specialist

    5 days ago

    Highland Park, Michigan, United States Motor City Seafood Company Full time

    Job SummaryMotor City Seafood Company is seeking a highly skilled Accounts Receivable Specialist to join our team in Detroit. As a growing statewide company, we pride ourselves on delivering high-quality products to our customers while maintaining a strong commitment to sustainability and food safety.Key ResponsibilitiesSet up new customers on terms based on...

  • Accounting Supervisor

    7 days ago

    Baldwin Park, California, United States ETTIE LEE YOUTH AND FAMILY SERVICES Full time

    Job OverviewPosition LevelEntry LevelLocationBaldwin Park, CAWork ArrangementOn-siteEmployment TypeFull-TimeEducational RequirementsHigh School DiplomaCompensation$72,000 - $79,000 annuallyTravel RequirementsNot SpecifiedWork ScheduleDay ShiftJob CategoryAccountingKey ResponsibilitiesAccounting Manager Responsibilities:Ensure the precision and promptness of...

  • Accounts Receivable Specialist

    2 days ago

    Oak Park, Michigan, United States Midland Tool & Supply Full time

    Job DescriptionMidland Tool & Supply is a leading provider of industrial services and supplies, serving a diverse range of customers across the globe.Job Summary: We are seeking a highly skilled and detail-oriented Accounts Receivable Specialist to join our finance team. As an Accounts Receivable Specialist, you will play a critical role in ensuring the...

  • Accounts Receivable Specialist

    1 month ago

    Oak Park, United States Midland Tool & Supply Full time

    Job DescriptionJob DescriptionSalary: Midland Tool has been servicing its customers since 1962 with the most recognized service and supplies in the industry. Midland's customers range from some of the world’s largest contractors, industrial plants and factories, to local mechanical, electrical and steel erection.ACCOUNTS RECEIVABLE SPECIALIST...

  • Accounts Receivable Specialist

    3 weeks ago

    Oak Park, United States Midland Tool & Supply Full time

    Job DescriptionJob DescriptionSalary: Midland Tool has been servicing its customers since 1962 with the most recognized service and supplies in the industry. Midland's customers range from some of the world’s largest contractors, industrial plants and factories, to local mechanical, electrical and steel erection.ACCOUNTS RECEIVABLE SPECIALIST...

  • Accounts Receivable Specialist

    3 weeks ago

    New Hyde Park, United States Abrams Fensterman Full time

    Job DescriptionJob DescriptionSalary: $50k-$55kAccounts Receivable SpecialistOur legal team is committed to providing each client with quality counsel, innovative solutions, and personalized service. Founded in 2000, the firm offers the legal expertise of its 110+ attorneys, who have accumulated experience and problem-solving skills over decades of...

  • Overnight Receiving Supervisor

    3 months ago

    Overland Park, Kansas, United States Floor & Decor Full time

    PurposeThe Overnight Receiving Supervisor is responsible for directing and overseeing the warehouse operations of each retail store. In addition, the Overnight Receiving Supervisor is responsible for supervising warehouse specialists, order pickers and forklift operators; will manage the daily freight schedule based on customer and inventory needs.Minimum...

  • Analyst, Accounts Receivable

    1 month ago

    Overland Park, United States Disability Solutions Full time

    Be unstoppable with us!T-Mobile is synonymous with innovation-and you could be part of the team that disrupted an entire industry! We reinvented customer service, brought real 5G to the nation, and now we're shaping the future of technology in wireless and beyond. Our work is as exciting as it is rewarding, so consider the career opportunity below as your...

  • Analyst, Accounts Receivable

    2 weeks ago

    Overland Park, United States Disability Solutions Full time

    At T-Mobile, we invest in YOU! Our Total Rewards Package ensures that employees get the same big love we give our customers. All team members receive a competitive base salary and compensation package - this is Total Rewards. Employees enjoy multiple wealth-building opportunities through our annual stock grant, employee stock purchase plan, 401(k), and...