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Director of Budget, Executive Administration

2 months ago

Lincoln, United States City of New York Full time

PLEASE NOTE:

APPLICANTS MUST BE PERMANENT IN THE TITLE ADMINISTRATIVE STAFF ANALYST IN ORDER TO BE CONSIDERED.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution.

DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees.

DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of NYC.

The Office of Executive Administration provides essential administrative support services to multiple bureaus and offices within the Agency as well as multiple Mayoral Offices that support the Agency’s mission, including direct support services to the Commissioner of DEP.

Services include managing all budgets, human resources management, facilities management, budget, procurement, and training.

The Director of Budget, reporting directly to the Bureau Administrator for Executive Administration will oversee staff responsible for budget and related fiscal administration needs of 12 different bureaus and offices, with over 300 employees. Will manage a PS budget of over $21,000,000 and an OTPS budget of $37,000,000, under the purview of the Commissioner and CFO, along with several City Hall Offices, DEP Sr. Staff and City Hall Directors. Specific duties will include, but not be limited to:

- Responsible for the planning, review, and maintenance of the overall PS and OTPS Budget in accordance with approved plans and established guidelines. - Monitor fiscal administration of OTPS budget including planning, monitoring of OTPS expenditures, preparing yearly spending plans and implementation of budgetary control. - Provide support to the DEP Budget Office with the planning and maintenance of DEP’s Capital Improvement Plan. - Implement budgetary control mechanisms to facilitate evaluation and regulation of the Executive Administration budget. - Direct and coordinate the preparation, maintenance and modification of the PS budget ensuring budgetary controls and records are maintained; funds are made available and properly allocated to ensure continuity of operational needs. - Develop and maintain automated system to manage budget data; develop reports, performs analyses, and related metrics for submission to Sr. Leadership. - Collaborate with staff and bureau heads to forecast upcoming needs; prepare and analyze New Needs and PEG submissions, make recommendations to increase efficiency.

Minimum Qualifications 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills Considerable fiscal experience in the preparation of annual Budgets, Spending Plans, and data reports for all PS and OTPS Expense Budget activities.

- Working knowledge of City-specific IT applications including FMS, Passport, NYC Financial Management System (FMS), etc. - Working knowledge of Microsoft Office Suite applications. - Strong leadership and change management skills. - Ability to build partnerships with Sr. Staff, managers, supervisors, and employees, and operate as a trusted advisor. - Advanced analytical and reporting skills. - Excellent interpersonal and communication skills. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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