HR Administrative Assistant

1 week ago


Pittsfield, United States Berkshire Bank Full time

**Position** : HR Administrative Assistant

**Location** : Pittsfield, MA

**Division:** Human Resources

**Department:** Human Resources

**Reports to:** SVP, Human Resources

**Status:** Non-Exempt

**Grade:** 7

**Pay Range:** $20.50 - $30.50

_Actual compensation within the pay range will be decided based on factors including, but not limited to, skills, prior relevant experience, and specific work location._

**Location:** Pittsfield, MA - 99 North St

**Purpose/Objective** **:**

Provides a wide range of highly confidential operational, technical, and analytical support to the Human Resources function. Ability to work in a very busy environment and juggle multiple priorities while often handling sensitive, confidential information.

**Key Accountabilities** **:**

+ Responsible for managing variety of office tasks, including but not limited to: receiving and sorting mail, mailing owed wages and termination checks as necessary, depositing check payments upon receipt.

+ Responsible for timely creation of active personnel files and maintenance of terminated personnel files. Maintains all additional filing of employee documents in personnel files; ensures compliance with record retention guidelines.

+ Responsible for creating electronic employee records in HRIS upon hire.

+ Responsible for completing new hire onboarding process: drafting & sending welcome letters, completion of all required internal forms, and collection of New Employee Orientation paperwork.

+ Responsible for verifying identification for new employees per USCIS Form I-9 guidelines. Maintains electronic Form I-9 database, including electronic Section 1 invitations, employee name changes, and terminations. Ensures compliance with retention guidelines for terminated employee Form I-9s.

+ Responsible for posting electronic job requisitions in ATS; communicates new job postings internally.

+ Responsible for drafting and publishing The Connector on a monthly basis.

+ Provides support for internal and external audit preparation.

+ Assists with updates to the intranet site as necessary.

+ Prepares HR related invoices and maintains electronic HR Invoice folder.

+ Ensures office supplies are in stock. Responsible for fulfilling supplies requests, as necessary. Ensures department facilities are clean, orderly, and safe.

+ Provides assistance to and serves as backup in absence of HR Staffing Manager. Ensures compliance with all banking laws, rules, regulations, and prescribed policies/practices/procedures necessary to reduce risk and uphold ethical standards related to and required by ones duties.

**Education:**

+ High School Diploma or equivalent

+ Some college or additional education preferred

**Experience:**

+ 3+ years of experience as an administrative assistant or support function in a progressively demanding role

+ Well-rounded general Human Resources experience

+ Experience using ADP Workforce Now a plus

**Skills & Knowledge:**

+ Proactive self-starter

+ Highly detailed with excellent organizational, administrative, analytical, and technical skills

+ Proven ability to demonstrate accuracy and thoroughness

+ Advanced level knowledge of Microsoft Office Suite

+ Ability to maintain confidentiality

+ Ability to adapt to change and manage competing priorities

+ Exceptional written and verbal communication skills

+ Highly effective interpersonal skills to interact with all levels of internal and external customers

+ Professional presence and delivery

Berkshire Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.



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