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Accounts Payable Coordinator

2 months ago

Chicago, United States Kirkland & Ellis Full time
About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world's leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don't just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Accounts Payable ("AP") Coordinator performs, under minimal supervision, a wide range of accounts payable activities including timely expense and invoice review and payment as described by Firm policy. Additional duties include auditing receipts, review and accrual of sales/use tax during three way matching process of invoices, resolution of past due invoices, and obtaining vendor documentation from requestors.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)
  • Conduct daily audit of reports and receipts for consistent compliance to Firm policies and monitors and track various monthly reports, i.e. pending approvals, duplicates, and unsubmitted transactions.
  • Review invoices for accuracy and appropriate accounting treatment, i.e. general ledger accounts, project codes, billing cost codes and bank assignments.
  • Ensure that rush requests are handled daily.
  • Verify and assess multiple state jurisdictions of state/use tax accruals on invoices during three way matching.
  • Perform vendor due diligence by verification of business, tax identification, independently verifying bank details and obtaining necessary approvals.
  • Record expert witness and local counsel exceptions with notifications to New Business Department.
  • Perform and reconcile accounts payable and soft cost uploads for posting to financial software.
  • Reconcile vendor statements by reviewing past due invoices and maintains vendor contact to resolve payments issues.
  • Perform periodic analysis projects related to expense transactions or accounts payable operations. This may include data gathering, packaging and providing analysis/insights on data and/or trends.
  • Assist in departmental process improvement projects.
  • Process voucher reclassifications.
  • Answer inquiries from accounts payable support line and achieve issue resolution.
  • Assemble paperwork and approvals for final verification before payments are released to vendors and maintain electronic storage of completed accounts payable documentation in the Firm's document management system.
Qualifications & Requirements
  • The Accounts Payable Coordinator will have at least 3-5 years of accounts payable work experience, preferably in a law firm or professional services industry, showing progressive growth in responsibilities.
  • A Bachelor's Degree in Accounting, Finance, or Business is preferred.
  • Familiarity with 3E Elite financial system and Coupa/Chrome River expense and invoice management application is highly desirable.
  • Excellent interpersonal and organizational skills are required and the individuals must be proactive and results oriented. Attention to detail and the eagerness to learn and to progress within a dynamic and growing organization are imperative. Individuals are expected to exhibit strong customer service skills and a commitment to excellence.
  • Shows initiative by taking on additional works and assisting team members to bring tasks to completion.
  • The ability to multi-task in a fast paced environment and consistently meet deadlines.
Technologies/Software
  • Intermediate level Microsoft Excel skills are required
  • Familiarity with 3E Elite financial system, Coupa/Chrome River expense invoice management application is highly desirable.
WORK ENVIRONMENT
  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Hybrid #LI-JG1