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Procurement and Logistics
1 month ago
Procurement and Logistics - Roster Coordinator The Humanitarian and Stabilisation Operations Team (HSOT), contracted by Palladium International Ltd, provides the Foreign, Commonwealth & Development Office (FCDO) with humanitarian operations services and the UK Government's Office of Conflict, Stabilisation and Mediation (OCSM) with stabilisation operations support. The Roster Coordinator sits in the Procurement and Logistics (P&L) team within HSOT. The role has three primary responsibilities: (1) to develop and manage shift systems during the response; (2) to act as the main point of contact for P&L engagement in wider operational training; and (3) to build the P&L portion of the HSOT surge pool working closely with Human Resources (HR) and Deployments and Roster Management (DRM) teams. The post holder will ensure that policies and procedures developed and applied are compliant with corporate practice as well as applicable regulations and legislation, and are efficient and fit for purpose. Primary Duties and Responsibilities: Recruitment and Deployment Act as main point of contact for liaison between the P&L team and HR and Deployments and Roster Management in the development and utilisation of the P&L portion of the surge pool and subsequent deployments. Assist with arranging core staff deployments during responses following existing SOPs. Work with HR to facilitate the recruitment of P&L specialists for surge posts. Training Be the principal lead on P&L training internally (P&L and wider HSOT), with the client and external organisations. Liaise with the HSOT Response Lead and Supply Chain Operations Manager for response exercises and with HR over team training requirements. Budget Setting Under the supervision of the Supply Chain Programme Manager and HR, design and monitor budgets for contracting consultants or deploying core staff as required. Participate in P&L response shift system, providing technical advice and updates to the client as required. P&L Response Information Management and Information Coordination Be the point of contact with the HSOT Response Lead on the continuation of response information and reporting. Design, update and maintain lessons logs during response operations. Policy Development and Adherence Coordinate the development of processes and relevant SOPs regarding the use of the P&L portion of the surge pool in coordination with HR and DRM. Maintain logs on the team's participation with training and on the development of staff. General Actively engage with a matrix management approach, including the development and maintenance of shared tools and processes. Attend regular management meetings to update on and discuss cross-team issues and relevant workstreams. Required Qualifications: Demonstrable experience of working in project and/or programme management is essential. Demonstrable knowledge and experience of designing and operating humanitarian supply chains. Proven experience in designing and delivering internal training packages. Proven experience in recruiting personnel through working closely with HR. Proven experience of managing programmes/projects including end to end budget management. Experience in driving improvement in processes. Proven ability to communicate complex procedures and situations to varied stakeholders/clients. Proven ability to deal with a varied, demanding, often conflicting and rapidly changing workload. The role is a fixed term employment contract for 12 months. Closing Date for the advert is 11th August 2024. Candidates must have the valid right to work in the UK and preferably have resided in the country for the last 2 years. Fixed-Term Annum: 0.00 - 0.00 Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. #J-18808-Ljbffr
