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Procurement Coordinator
2 months ago
****** Resumes must be submitted along with the application at the time of submission. This is a required component of the application process.
******
This is a full-time administrative support position in the City's Finance Department, Purchasing Division. The individual in this position will be required to perform the required administrative tasks that will facilitate and expedite the procurement of goods and services for use by the City in accordance with applicable policies and procedures. Reports to Procurement Manager.
MUNIS
Administer Change Orders
Facilitate year-end closings
Train employees on MUNIS
Verify requisitions are created correctly
Perform Vendor Maintenance
(E.g., Create a new vendor record, or update their profile.)
Develop and analyze Spend Reports
Participate in year-end-closing activities
Ensure new vendors submit the required documentation
Assist the Finance Department with the issuance of 1099’s
P-Card
Interface with the Bank
Maintain accurate P-Card Files
Aid in the resolution of P-Card issues
Produce and analyze P-Card Usage Reports
Assist in the administration of the City’s P-Card Program
Provide customer service to employees relative to P-Cards
Miscellaneous
Process Payment Request Forms
Manage the City’s business accounts
Respond to public information requests
Facilitate the auctioning of City surplus items
Verify Pre-Travel and Post-Travel Reimbursement Forms
Maintain an Active Contract Roster & other procurement files
Participate in the City’s Small Business & vendor outreach events, & educates vendors on how to do business with the City
Perform other duties as may be required and is subject to 24-hour recall
Accurate when entering data
Able to manage multiple tasks
Independently resolves open items
Exceptional customer service skills
Strong work ethic and attention to detail
Performs work with a demonstrated sense of urgency
Experience with Microsoft Office Suite required, and MUNIS preferred
High School Diploma or General Education (GED) Certificate required. Associate degree preferred
Accepts constructive feedback, and seeks self-improvement
Prior experience working in a Purchasing or Procurement Office for a public entity or non-profit organization preferred.
The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.
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