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Business Coordinator

3 months ago

Blacksburg, United States Virginia Polytechnic Institute and State University Full time
Business Coordinator

Job no: 530052
Work type: Staff
Senior management: Liberal Arts and Human Sciences
Department: Dean-Liberal Arts & Human Sciences
Location: Blacksburg, Virginia
Categories: Business / Accounting / Finance, Administrative / Clerical, Human Resources

Job Description

The College of Liberal Arts and Human Sciences (CLAHS) is seeking a Business Coordinator to provide fiscal, budgetary, human resource and other administrative support to various departments and centers. The ideal candidate for this position will have an agile mindset with the ability to work on multiple projects at the same time. The incumbent will work independently and as part of the CLAHS Business Office Team.

Fiscal and Budgetary Responsibilities
•Manage multiple budget lines by tracking spending, processing transfers, and performing monthly account reconciliations
•Post-award grant management
•Travel and Expense Reimbursements
•Accounts Payable Transactions
•Purchase requests for software licenses, instructional and research materials, furniture, equipment, computer hardware and software, repairs to equipment, research purchases, and additional items as needed.
•Manage the NIS requests and reconcile the monthly invoices
•Ensuring compliance with university financial protocols including records retention

Human Resources and Payroll Responsibilities
•Creating job postings and appointments
•Initiation and completion of all personnel transactions
•Manage wage employees including entering wage employees in Banner, tracking timeclock transactions and complete wage reconciliations
•Maintaining confidential faculty/staff personnel files

Required Qualifications
•Expertise in financial accounts management and financial software
•Knowledge of University, Commonwealth and Foundation policies and procedures relevant to financial & human resource transactions
•Experience with VT systems: VTF Banner, Banner 9, Microstrategy, Timeclock, Hokiemart, TEM, Summit and others.
•Strong organizational skills with attention to detail and ability to effectively multi-task
•Ability to work independently
•Expertise with word processing and spreadsheet software
•Strong customer service, enthusiasm, and communication skills and the ability to interact professionally in a diverse, multicultural environment
•Experience preparing financial and budgetary reports

Preferred Qualifications
•Familiarity with grant-writing, grant-application processes and post award management

Pay Band

3

Appointment Type

Regular

Salary Information

Commensurate with Experience

Review Date

July 8, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Sarah Castle at secastle@vt.edu during regular business hours at least 10 business days prior to the event.

Advertised: June 21, 2024
Applications close: