Administrative Assistant to the Exec Director

2 weeks ago

St Petersburg, United States Westminster Communities of Florida Full time
Full college scholarships available for FT or PT team members after just 6 months of service

To learn more about our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) at @WestminsterCareers.

ESSENTIAL JOB FUNCTIONS:

  • Assists in administrative duties by carrying out delegated, selected duties under the supervision of the Executive Director.
  • Comply with all applicable rules, policies, standards and guidelines related to employment with Westminster Services and its communities.
  • Manage and supervise the front desk receptionist team members. Provide coverage as required.
  • Maintain updated and organized administrative files; including timely organization of resident files for move-ins and move-outs.
  • Manage administrative office, including maintaining office supplies within monthly budget inventory.
  • Perform duties that support the business office function (deposit checks daily using electronic scanner, code and enter expense invoices in Global A/P system and maintain monthly spend down record of administrative expense.
  • Provide timely and customer service responses to meet the needs of residents.
The above job description is not to be construed as a complete listing of the assignments and responsibilities assigned to any employee; nor are such assignments restricted to those precisely listed in the description. This job description may change from time to time as the needs of the organization change.

ESSENTIAL QUALIFICATIONS:
  • Education:
    High school and college/vocational/technical training
    Equivalent educational and work experience for a business environment
  • Notary Public a plus (or willing to obtain)
  • Experience and Basic Knowledge:
    General business experience and the ability to work with people in all types of situations.
    Proficient computer and communication skills including expertise in Microsoft Word, PowerPoint, and various web-based programs.


Attention to detail and accuracy and strong organization skills.

Strong interpersonal skills working with residents, team members, families, vendors, and public.

An understanding and sensitivity of the confidential nature of materials.

Ability to handle multiple tasks.

Knowledge of meeting planning.

Emotional stability and dependability.

Positive, supportive attitude that promotes the Westminster mission.

Physical and Environmental Requirements:
•Balancing, Kneeling, Reaching
•Crouching, Pulling, Standing
•Manual Dexterity, Pushing, Stooping
•Grasping, Lifting up to 40lbs.

Sensory and Communicative Activities with or without prosthetics of this position are:
•Hearing
•Seeing
•Speaking and Writing

An Individual in this position will be exposed to:
•Inside and outside environmental conditions
•Bloodborne pathogens (low risk)
•Respiratory pathogens

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