Legal Office Associate

2 weeks ago

Torrance, United States Ricoh Americas Holdings Full time

Description Legal Senior Onsite Service Specialist POSITION PROFILE Provides direct hands-on support within a legal office environment. Performs various office support tasks which may include one or more of the following areas of responsibility: copy, production, scanning, fax, mail and shipping, records support, direct floor support, hospitality assistance, conference room setup and scheduling, receptionist backup, and light facilities support. A Senior Legal Onsite Service Specialist must possess a high level of presentation skills, interpersonal etiquette, and customer service skills to communicate with senior-level attorneys, partners, clients, opposing counsel, vendors, staff, and others. This position reports directly to a Site Manager, Site Supervisor, or an Assistant Site Manager. Job Duties and Responsibilities LEGAL ENVIRONMENT JOB RESPONSIBILITIES Possess the legal background to understand client matter workflow, such as: Charge back to firm and/or clients for work, supplies, hours, etc. Familiar with legal technologies and software such as document management systems as well as cost recovery and charge back systems (examples: Copitrak/Equitrac, etc.). Familiar with legal records management processes. Familiar with processes and documents such as: closing binders, depositions, transcripts, briefs, addendums, filings, discovery, judgments, knowledge of court systems, and the proper delivery of items and documents within the court system. Assists with scheduling needed equipment, labor, and supplies for offsite trial(s). OTHER DUTIES AND RESPONSIBILITIES Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal assistants, firm administration, project managers, paralegals, associates, and partners. Work to accurately produce jobs and projects according to required deadlines. Job and project deadlines may be short and require composure and professionalism. Runs all copier equipment including high volume copy machines, fax services, postage meter, and personal computer. Performs tasks and utilizes equipment such as: paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, and electric stapler. Handles time-sensitive documents that are confidential in nature. Works to provide quality and accurate reproduction, scanning, or project work. Responds to customer inquiries including the necessary coordination and calculation of time required to complete the requested task. Provide imbedded support to specific floors or integrated practice groups. Assist with coordinating projects that will be completed off site. Maintains logs for billing and assists in calculating charges for work or jobs performed. Maintains logs and work records to be utilized for tracking, management reports, inventory, and ordering of supplies. Distributes incoming mail and packages to designated drop points as well as office supplies and fax transmissions. Delivers completed reproduction work to pre-determined delivery areas. This may include delivery areas outside of the customers' office location. Deliveries and pickups may require travel between offices or another office location. Performs duties related to the shipping and receiving of materials and packages. Performs filing duties in conjunction with specific customer requests, which may include purging and archiving old documents. Performs duties of scanning, file conversion, file naming, and encryption. Performs FTP (File Transfer Protocol) between computers and files for printing. Manage TOC (Table of Contents) - first page of electronic file. Perform duties that involve OCR (Optical Character Recognition) files to assist with keyword search. Performs file formatting for printing in programs such as Microsoft Office Suite and Adobe Acrobat Pro. Performs daily quality checks on convenience copiers to ensure proper functionality. Responds to errors or troubled copy machines. Also works to clear paper jams. Maintains daily meter and service logs. Stocks and organizes convenience copier areas. Straightens, organizes, and manages firm conference and meeting rooms. Assists facilities with box moves, office moves, and occupant moves. Assists facilities with light maintenance duties. May perform occasional cleaning duties. May require periodic overtime on nights and weekends, including off-hour emergency response. Performs other duties as assigned. Qualifications (Education, Experience and Certifications) Requires high school diploma or GED and 1-2 years of related work experience. Minimum of 2 years' experience in the legal industry is preferred. Ability to provide an excellent customer experience, utilizing strong customer service, personal, and communication skills. May require a violation-free, valid driver's license and minimum levels of auto insurance coverage per RICOH Policy. KNOWLEDGE, Skills And Abilities Working knowledge of copier and other related equipment and repair is preferred. Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management, and advanced workflow. Requires knowledge and understanding of shipping/receiving procedures. Basic electronics knowledge is preferred. Possesses the ability to work independently and flexibly to complete projects. Possesses the ability to determine the correct method and packing material as well as check packing slips for accuracy of incoming materials. Possesses the ability to comprehend instructions concerning mail delivery. Possesses troubleshooting and problem-solving skills. Possesses the ability to read and comprehend written technical information in the form of manuals, parts books, and related publications. Possesses excellent customer relations skills and excellent verbal communication skills. Working Conditions, MENTAL aND PHYSICAL DEMANDS Requires frequent exposure to copier/fax machine noise, toner, and changes in room temperature and may be exposed to frequent paper cuts from the handling of paper and opening of boxes. Requires exposure to various weather conditions when walking is necessary between buildings and exposure to location equipment can present opportunities for injury or accidents. Makes daily telephone/in-person contact with customers, employees, managers and/or Dispatch Department and occasional telephone contact with vendors and equipment repair people. Dealing with tight deadlines and quick turnaround times imposes high stress levels. Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing, or similar activities as well as lifting or moving items weighing up to 50 lbs. and in pushing or pulling machines on wheels, which may weigh up to 400 lbs., in order to move for repairs. Walking between buildings may be necessary. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job. #J-18808-Ljbffr

  • Legal Office Associate

    4 weeks ago

    Torrance, California, United States JobRialto Full time

    Job Summary:We are seeking a highly organized and proactive Legal Office Associate to support our legal team with various office functions. The ideal candidate will have a strong background in office management, technical skills, and the ability to work independently. This role is essential for ensuring efficient operations within the office environment.Key...

  • Legal Office Associate

    2 weeks ago

    Torrance, United States JobRialto Full time

    Job Summary: We are seeking a proactive and organized Legal Office Associate to support our legal team with various office functions. The ideal candidate will have a strong background in office management, technical skills, and the ability to work independently. This role is essential for ensuring efficient operations within the office environment. Key...

  • Legal Office Associate

    1 month ago

    Torrance, United States Compunnel, Inc. Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking a proactive and organized Legal Office Associate to support our legal team with various office functions. The ideal candidate will have a strong background in office management, technical skills, and the ability to work independently. This role is essential for ensuring efficient operations within the...

  • Legal Office Coordinator

    4 weeks ago

    Torrance, California, United States JobRialto Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at JobRialto. The ideal candidate will have a strong background in office management, technical skills, and the ability to work independently. This role is essential for ensuring efficient operations within the office environment.Key...

  • Legal Assistant II

    4 weeks ago

    Torrance, California, United States City of Torrance, CA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Assistant II to join our team in the City Attorney's Office. The successful candidate will provide complex legal support to our attorneys, including drafting legal documents, conducting research, and maintaining case files.Key ResponsibilitiesDrafting legal documents, including pleadings,...

  • Business Office Associate

    3 weeks ago

    Torrance, California, United States CarMax Full time

    Job Summary:This role is responsible for providing exceptional customer service in a fast-paced, team-oriented environment. The Business Office Associate will facilitate the sales, auction, and appraisal process, ensuring a seamless experience for customers.Key Responsibilities:Assist store personnel and departments in daily functions while adhering to...

  • Technical Support Specialist II

    3 weeks ago

    Torrance, California, United States Compex Legal Services Full time

    As a Technical Support Specialist II at Compex Legal Services, your primary purpose is to guide customers, both remotely and in person, through systems configuration and troubleshooting.You will play a vital role in ensuring the smooth operation of our technical systems and providing exceptional support to our staff.Key Responsibilities:Provide technical...

  • Legal Assistant II Position

    4 weeks ago

    Torrance, California, United States City of Torrance, CA Full time

    Job Title: Legal Assistant IIWe are seeking a highly organized and detail-oriented Legal Assistant II to join our team at the City Attorney's Office. As a Legal Assistant II, you will be responsible for providing administrative support to our legal team, including drafting legal documents, conducting research, and maintaining case files.Key...

  • Senior Legal Counsel

    3 weeks ago

    Torrance, California, United States American Honda Motor Co Inc Full time

    About the RoleWe are seeking a highly skilled Senior Legal Counsel to join our team at American Honda Motor Co Inc. As a key member of our legal department, you will play a critical role in providing high-quality legal advice and guidance to support our business initiatives.Key ResponsibilitiesProvide sophisticated legal advice and counseling in areas of...

  • Senior Legal Counsel

    3 weeks ago

    Torrance, California, United States FNS, Inc. Full time

    About the RoleFNS, Inc. is seeking a highly skilled Senior Legal Counsel to join our team. As a key member of our legal department, you will be responsible for drafting, reviewing, and negotiating a broad range of contractual agreements, including transportation service agreements, commercial lease agreements, and employment agreements.Key...

  • Legal Counselor I

    4 weeks ago

    Torrance, California, United States City of Torrance, CA Full time

    Job Title: Legal Counselor IJob Summary:The City of Torrance is seeking a highly motivated and detail-oriented Legal Counselor I to join our team. As a Legal Counselor I, you will be responsible for performing a wide variety of duties involving criminal prosecution, civil litigation, and general municipal practice.Key Responsibilities:Marshaling facts,...

  • Legal Administrative Assistant

    4 weeks ago

    Torrance, California, United States Bowman and Brooke Full time

    Job OpportunityBowman and Brooke is a leading law firm in the field of civil litigation, with a strong commitment to providing exceptional legal services to our clients. We are seeking an experienced Legal Administrative Assistant/Legal Secretary to join our team in our Torrance, CA office.Key Responsibilities:Assist attorneys and paralegals in organizing...

  • Legal Assistant

    4 weeks ago

    Torrance, United States Keller Executive Search Full time

    Are you a meticulous and motivated legal professional looking to advance your career in a respected and fast-paced legal environment? Our team is partnering with a prominent law firm in Torrance, Los Angeles, to find a skilled Legal Assistant who will play a crucial role in supporting their legal team. Job Overview: This position involves providing essential...

  • Commercial Cleaning Tech P/T Evenings Torrance

    3 days ago

    Torrance, United States Office Pride Full time

    Benefits: 401(k) Bonus based on performance Competitive salary Flexible schedule Free uniforms Opportunity for advancement Paid time off Training & development Tuition assistance Commercial Cleaning Technician Part Time Evenings Torrance & Culver City Area. 6 days per week after 5:00 pm. $16.50-$18.50 per hour plus Gas Allowance, Travel Time. Phone and...

  • Commercial Cleaning Tech P/T Evenings Torrance

    5 days ago

    Torrance, United States Office Pride Full time

    Benefits: 401(k) Bonus based on performance Competitive salary Flexible schedule Free uniforms Opportunity for advancement Paid time off Training & development Tuition assistance Commercial Cleaning Technician Part Time Evenings Torrance & Culver City Area. 6 days per week after 5:00 pm. $16.50-$18.50 per hour plus Gas Allowance, Travel Time. Phone and...

  • Personal Injury Associate Attorney

    2 months ago

    Torrance, United States Top Tier Reps LLC Full time

    Job Title: Associate Attorney – Personal Injury Location: Torrance, CA (Option for one remote day per week after probationary period) Salary: Base salary of $150,000+ per year, plus commission Job Summary: Our client is seeking a dedicated and experienced Associate Attorney to join their personal injury litigation team. The ideal candidate will have a...

  • Associate Attorney Personal Injury

    1 week ago

    Torrance, United States HR4ALL Full time

    Location**: Torrance CA (Open to one (1) day remote after probationary period) **Job Summary**:The Law Firm is seeking a dedicated and experienced Associate Attorney to join our personal injury litigation team. The ideal candidate will have at least three years of plaintiff personal injury litigation experience and be comfortable managing a caseload of 3040...

  • Front Office Associate Outpatient Oncology Bilingual

    4 weeks ago

    Torrance, California, United States The Oncology Institute of Hope and Innovation Full time

    Job SummaryWe are seeking a highly skilled and compassionate Front Office Associate to join our team at The Oncology Institute of Hope and Innovation. As a key member of our front office staff, you will play a critical role in providing exceptional patient care and supporting our clinical team.Key ResponsibilitiesGreet and check-in patients, collect co-pays...

  • Tax Office Supervisor

    4 weeks ago

    Torrance, California, United States H&R Block Full time

    Job Title: Associate Team LeaderAt H&R Block, we're looking for a skilled Associate Team Leader to support our retail office during tax season. As a key member of our team, you'll be responsible for ensuring quality and consistent execution of our Service Standards, providing daily operations direction for the tax office, and serving as a point of contact...

  • Tax Office Manager

    1 month ago

    Torrance, California, United States H&R Block Full time

    About the RoleWe are seeking a highly motivated and organized Associate Team Leader to join our team at H&R Block. As a key member of our retail operations team, you will be responsible for supporting the Multi-Unit Team Leader and serving as the onsite point of contact for tax office associates and clients.Key ResponsibilitiesExecute and hold all tax office...