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Site Coordinator

1 month ago

Fredericksburg, United States Mary Washington Healthcare Full time
Start the day excited to make a difference...end the day knowing you did. Come join our team.

Job Summary:
The Hospitalist Coordinator role is to assist in providing administrative services to the Hospitalist program. The Hospitalist Coordinator will have a visible presence and involvement with the entire site team and multiple hospital departments, as well as community providers and specialty physicians. The Hospitalist Coordinator will work closely with the Chief Hospitalist and Practice Manager to ensure optimal performance and efficiency of the program, and is responsible for contributing to improved workflow processes, communications, and standards, as well as onsite initiatives for operational, and clinical performance.

Essential Functions & Responsibilities:

Schedule Coordination
  • Drives internal staffing call with Chief and Staffing coordinator, timely and appropriately follows up on scheduling issues and/or barriers.
Practice and Central Services Coordination
  • Ensure physicians' shifts for payroll with 100% accuracy including proper documentation of shifts worked and documentation of rates as appropriate.
  • Serves as a liaison to the Medical Staff Office. Ensures credentialing and provider enrollment packets are complete and proactively follows up on missing documentation.
  • Understands requests around committee participation and assists Chief with ensuring Hospitalist participation.
  • Communicates to Hospitalist team key announcements and maintains important team documents.
  • Serves as a liaison for Provider Enrollment, Billing, Payroll and Compliance teams.
Administrative
  • Performs reconciliation workflows.
  • Ensures accuracy with PCP database and communication distribution lists.
  • Provides administrative support to Chief including schedule and special projects.
  • Coordinates monthly team meeting including scheduling, agenda, room/material facilitation, and meeting minutes.
  • Manages incoming phone calls, faxes, and mail.
  • Maintains a master team list.
  • Assists Hospitalist team with death certificates, home health, DRG worksheets, and other forms completion.
  • Performs other duties as assigned.
Qualifications:
  • Bachelor's Degree preferred.
  • Minimum of one year healthcare customer service, 2-3 years medical office staff or medical group management, or 2-3 years working in a hospital setting preferred.
  • Technology competency with electronic software needed for role (i.e., EMR).
  • Proficiency with Microsoft Office Suite (i.e. Outlook).


As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.