Administrative Coordinator

6 months ago

Fredericksburg, United States Commonwealth of Virginia Full time

Administrative Coordinator

About the College:

The College of Business of the University of Mary Washington develops career ready professionals who work collaboratively to innovate, solve business problems, and address societal needs. In upholding the mission of the University, the College of Business educates with innovation and excellence.

About the Position:

The Administrative Coordinator performs a variety of administrative and office duties that require a high degree of independent decision-making and initiative, a thorough knowledge of curriculum, degree program policies and procedures and university policies, and a high degree of clerical skills in order to manage the office activities and document flow for faculty in the College of Business, as well as support all COB faculty and students. The incumbent has knowledge of the academic programs to communicate effectively, both verbally and in writing, with contacts to outside agencies and the general public, and assists the Dean and Associate Dean as needed.


Responsibilities:

Provides supervision and coordination of the College of Business Office Operations Prepares and maintains accurate records on office activities including purchasing of supplies and equipment, and maintaining records of faculty office equipment. Completes facility requests in a timely manner. Maintains an adequate level of office supplies to support College operations. Processes requests for equipment purchase/repair, and software as approved by the Dean. Completes all routine correspondence and other word processing in a timely manner, and ensures that all typing and data input are free of errors. Greets visitors in a professional manner and promptly answers or directs all incoming calls. Compiles documents and packets of materials for distribution electronically or in print. Serves as building manager working with facilities, housing, and maintenance. Ensures that files and data on students and faculty are consistently kept up to date. Orders all promotional and marketing materials. Researches, compiles, and organizes materials for the Dean or Associate Dean. Word processes, composes and edits official correspondence, alumni and other donor letters/videos, and other complex and confidential documents. Prepares information for dissemination to and manages correspondence with community and industry partners. Communicates with faculty and students regarding application deadlines, advising schedules, and upcoming events. Serves as the primary point of contact for all College special events, including those that may take place in the evening or occasional weekends. Schedules space usage for College events, processes catering and other supply orders. Supports faculty/staff planning events by processing registrations and preparing event materials. Compiles documents for distribution and ensures that all posted materials are free of errors. Makes decisions and solves problems that may arise in the planning of events. Regularly and periodically updates the College web site and creates error-free posts on college social media sites in Instagram, LinkedIn, YouTube, and Facebook. Prepares and sends out all event communications to students, faculty, and external constituencies. Assists faculty and the dean/associate dean in open houses, orientation and professional development days. Manages College of Business budgets and responds to budget queries from the dean. Prepares budget documents (e.g., purchase requisitions). Ensures accuracy of expenditures listed and timely payment. Keeps records of all faculty development and supplemental grant spending authorizations. Assists faculty in preparing faculty development fund reimbursements. Processes invoices and catering services for college sponsored events. Ensures all spending is approved by the Dean and keeps monthly records of all spending. Reconciles the accounts at the end of each month. Maintains copier and printer supplies, and contacts proper office if service is needed.

Required Qualifications:

Ability to work independently, make decisions and take initiative to solve problems and complete tasks; Excellent analytical, organizational, and clerical skills; Experience in database management, event management, social media, email, and web page
management, and proficiency with MS Office Suite including excel spread sheets; Excellent interpersonal skills including ability to work with and communicate with a diverse group of people; Extensive experience in managing the administrative/clerical aspects of an office; Ability to support faculty in the implementation and management of academic programs; Ability to understand policies and procedures and make decisions as appropriate in addressing immediate student or faculty problems; Working knowledge of university organizational structure, programs and policies; Strong written and oral communication skills; Attention to detail utilizing excellent grammar and proofreading skills.

Preferred Qualifications:

Associate's degree or Bachelor’s degree in a related field; Prior experience working in a higher education environment;

Instructions to Applicants:

For full consideration, applicants must provide 1) a cover letter, 2) resume, 3) list of three professional references with contact information.

  • Administrative Coordinator

    4 weeks ago

    Fredericksburg, Texas, United States Grand Specialty, Inc Full time

    Job OverviewGrand Specialty, Inc is seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day activities of the business. This role will be responsible for managing projects, coordinating tasks, and providing administrative support to the owners.Key ResponsibilitiesAssist with project planning, resourcing, and...

  • Administrative Coordinator

    4 weeks ago

    Fredericksburg, Virginia, United States Commonwealth of Virginia Full time

    About the CollegeThe College of Business at the University of Mary Washington is dedicated to developing career-ready professionals who work collaboratively to innovate, solve business problems, and address societal needs.About the PositionThe Administrative Coordinator plays a vital role in the College of Business, performing a variety of administrative and...

  • Administrative Office Coordinator

    4 weeks ago

    Fredericksburg, Virginia, United States Rappahannock Area Community Services Board Full time

    Job SummaryThe Rappahannock Area Community Services Board seeks a highly skilled Administrative Office Coordinator to manage and perform the administrative office functions of a large agency clinic. This role involves supervising subordinate clerical staff and working under regular supervision, guided by well-established agency policies and procedures.Key...

  • Technical Coordinator

    4 weeks ago

    Fredericksburg, Virginia, United States Kaeser Compressor Full time

    Kaeser Compressors, Inc. is a leading manufacturer of industrial compressed air and vacuum systems. We are seeking a highly skilled Technical Administrative Coordinator to join our team in Fredericksburg, VA.Job SummaryThe selected candidate will provide intra-departmental support, including analyzing and suggesting improvements for project management,...

  • Office Administrator

    3 weeks ago

    Fredericksburg, Virginia, United States The Contractor Consultants Full time

    Job Title: Office ManagerWe are seeking an experienced Office Manager to oversee the day-to-day administrative operations of our company, The Contractor Consultants.Responsibilities:Manage all aspects of office operations, including scheduling, correspondence, filing, and supply inventory.Provide administrative support to the management team and field...

  • Executive Administrator

    4 weeks ago

    Fredericksburg, Virginia, United States ECS Limited Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrator to join our team at ECS Group of Companies. The successful candidate will provide administrative support to our executive team, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.Key ResponsibilitiesProvide administrative...

  • Director, Finance Administration

    2 weeks ago

    Fredericksburg, United States ACI Federal Defunct Full time

    ACI Federal Staffing Agency is looking for a Director, Finance Administration. This is a full time, direct hire position. Annual salary $119,467 Overview Directs the financial, accounting, procurement and property management operations of the agency. Work is performed under general supervision and is guided by agency policies and procedures, professional...

  • Administrative Support Specialist

    3 weeks ago

    Fredericksburg, Virginia, United States IQUASAR LLC Full time

    Job OverviewWe are seeking a highly motivated and organized individual to fill the role of Administrative Assistant Intern at our Fredericksburg, VA office.Key ResponsibilitiesSchedule meetings and manage calendars to ensure seamless communication and coordination.Provide exceptional customer service by answering phone calls, responding to emails, and taking...

  • Transportation Operations Coordinator

    3 weeks ago

    Fredericksburg, Virginia, United States McLane Company Full time

    Job Summary:McLane Company is seeking a skilled Transportation Operations Coordinator to join our team. As a key member of our transportation department, you will be responsible for performing administrative duties related to transportation operations. This includes ensuring the department has the necessary materials and equipment, as well as supporting the...

  • Senior Administrative Manager

    2 weeks ago

    Fredericksburg, United States RISE Services & CCS Full time

    The Senior Administrative Manager will oversee human resources initiatives with a focus on compliance with employment laws and regulations, enhancing employee engagement and satisfaction, and ensuring effective onboarding processes. This role will also supervise office staff and operations, manage HR file auditing, and track training programs to ensure...

  • Senior Administrative Manager

    2 weeks ago

    Fredericksburg, United States RISE Services & CCS Full time

    The Senior Administrative Manager will oversee human resources initiatives with a focus on compliance with employment laws and regulations, enhancing employee engagement and satisfaction, and ensuring effective onboarding processes. This role will also supervise office staff and operations, manage HR file auditing, and track training programs to ensure...

  • Diagnostic Radiologic Technologist

    3 weeks ago

    Fredericksburg, Virginia, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position is located at Fredericksburg Health Care Center (FxHCC). The incumbent serves as the PACS Administrator/imaging and Informatics Professional, responsible for the day-to-day operation of the PACS/RIS equipment, including image workflow, archiving, auto-routing, prefetching, and other related activities.Key ResponsibilitiesPerform...

  • Administrative Assistant to the School Board

    3 weeks ago

    Fredericksburg, Virginia, United States Fredericksburg City Public Schools Full time

    Job SummaryThis part-time position performs complex clerical and administrative work in service of the School Board and Superintendent. The ideal candidate will have excellent communications, public relations, planning, organizational, presentation, and negotiation skills.Key ResponsibilitiesPrepare meeting agendas and materials for the School Board, record...

  • Senior Administrative Manager

    3 weeks ago

    Fredericksburg, Virginia, United States RISE Services & CCS Full time

    Job DescriptionThe Senior Administrative Manager will oversee human resources initiatives with a focus on compliance with employment laws and regulations, enhancing employee engagement and satisfaction, and ensuring effective onboarding processes. This role will also supervise office staff and operations, manage HR file auditing, and track training programs...

  • Processing Coordinators

    2 weeks ago

    Fredericksburg, United States Jobs for Humanity Full time

    Company Description Jobs for Humanity is collaborating with Upwardly Global and with Kaeser Compressors to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: Kaeser Compressors Job Description Service Processing Coordinator Full TimeADP - ClericalFredericksburg, VA, US30+ days agoRequisition...

  • SACC Administrative Coordinator

    2 weeks ago

    Fredericksburg, United States Rappahannock Area YMCA Inc Full time

    DescriptionPOSITION SUMMARY: This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. Responsible for supporting on-going operations and reports directly to the Department Director. OUR CULTURE: Our mission and core values are brought to life by...

  • Director of Finance and Administration

    2 weeks ago

    Fredericksburg, United States Rappahannock Area Community Service Board Full time

    OVERVIEW Directs the financial, accounting, procurement and property management operations of the agency. Work is performed under general supervision and is guided by agency policies and procedures, professional practices, public accounting and procurement regulations, state and federal tax laws and regulations, and state and federal payor guidelines and...

  • Service Processing Coordinator

    3 weeks ago

    Fredericksburg, Virginia, United States Jobs for Humanity Full time

    Jobs for Humanity is collaborating with Upwardly Global and Kaeser Compressors to build an inclusive and just employment ecosystem.We support individuals from diverse backgrounds.Service Processing Coordinator Full TimeADPClericalis one of the largest and most successful suppliers of industrial compressed air and vacuum systems with nearly 7,000 employees...

  • Staffing Coordinator

    3 weeks ago

    Fredericksburg, Virginia, United States Mary Washington Healthcare Full time

    Job SummaryThe Staffing Coordinator plays a vital role in ensuring the efficient operation of the MWHC Staffing Office. This position is responsible for developing and maintaining accurate staffing schedules, identifying potential staffing issues, and resolving them in a timely manner. The Staffing Coordinator will also perform timekeeping functions,...

  • Service Processing Coordinator

    3 weeks ago

    Fredericksburg, Virginia, United States Jobs for Humanity Full time

    Job SummaryWe are seeking a highly skilled Service Processing Coordinator to join our team at Kaeser Compressors. The selected candidate will be responsible for reconciling and processing completed service tickets in preparation for invoicing in SAP. This role requires excellent communication skills, attention to detail, and the ability to work effectively...